Skip to main content

This job has expired

Administrative Assistant II

Syracuse University
New York, United States
Salary Not specified
Date posted
Feb 20, 2024

Administrative Assistant II

Job #: 040659
Location Syracuse, NY
Pay Range: $20.193- $25.00 per hour
Hours: Standard University business hours:

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
This position provides administrative support for the Chair of the Exercise Science Department, faculty, undergraduate and graduate directors and internship placement coordinators. Additional responsibilities include interacting with students, coordinating and processing enrollment management and classroom scheduling for EXE courses; scheduling appointments & meetings; coordinating and scheduling department faculty, and adjunct hires, and coordinating course curriculum and program changes. Duties include travel planning and reconciliation, scheduling meetings, presentations, budget reconciliation, etc.). It also assists with event planning and various special projects. Excellent time management and organizational skills are essential. The ability to demonstrate initiative, possess strong customer service skills, and multi-task in a busy work environment is necessary.

  • A two-year degree or equivalent combination of education and experience, plus a minimum of five years experience in an academic office, preferably in higher education. Bachelor’s degree preferred.
  • Strong working knowledge and experience of the overall University academic system is very beneficial.
  • Mastery of Microsoft Office applications including Excel and PowerPoint is preferred.

Job Specific Qualifications:
  • Must demonstrate professional maturity and flexibility.
  • Must possess excellent interpersonal, communication, time management, customer service, and organizational skills, and be familiar with electronic communications.
  • Database management is a plus.
  • Proficient in various computer programs including Microsoft Office, among others.
  • Ability to work in person year-round in Syracuse, NY.

  • Provide administrative support to the Department Chair, undergraduate and graduate directors, faculty, and support staff. Assist with day-to-day operations of the department. Provide administrative support to the program directors and the faculty including planning and implementing all functions, retreats, opening weekend events, luncheons, speakers, special events, special programs, etc. Actively participates as a coordinator in departmental faculty search process.
  • Responsible for the program’s class scheduling (PeopleSoft system maintenance, room assignments, senate curriculum forms and procedures). and assigns advisors for incoming students and transfers. Create and maintain databases to manage student information. Maintain undergraduate and graduate advising files in office and listservs. Assist students with registration, assigning permission numbers for courses as needed. Assist students in the completion of academic forms. Processes forms for part-time instructor hires.
  • Functions as the department’s contact person for all email and telephone inquiries/questions. Serves as Department liaison for students, the College, the University, and the public. Annually manage student award selections, distribution of announcement of awards, and submission of student award information to the Dean’s office.
  • Maintain departmental budget and resolve departmental JPMC credit cards.
  • Other duties as assigned.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:

To apply, visit

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.


Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert