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Department Coordinator

California State University, Los Angeles
California, United States
Salary Not specified
Date posted
Feb 20, 2024

Job Details

Department Coordinator

Job No: 523016
Work Type: Staff
Location: Los Angeles
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job No: 523016; 1/5/2022

Administrative Support Coordinator II

Salary Range: $3,681 - $6,034/Monthly

Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary position, ends on or before one year from the date of hire; may be extended; may become permanent; non-exempt classification.

Essential Functions: Under the general supervision of the Department Chair, the incumbent is responsible for providing administrative support to the Chair of the Mathematics Department. The incumbent serves as liaison and resource person for the chair, faculty, staff and students and is responsible for the smooth operation of the department office with the goal of providing the best possible service. Duties include but are not limited to: serving as the department's coordinator; inputting class schedule every term; keeping records of attendance for faculty, staff, and student assistants; taking minutes at department meetings; providing direction regarding policies for full-time faculty, lecturers, teaching associates, staff and students; and responsible for determining priorities and needs to show initiative and ingenuity in accomplishing responsibilities. The incumbent will coordinate the processing of financial requests; track paperwork to ensure timely processing of purchase orders, requisitions, contracts, etc.; complete university forms such as requests for travel, expense claims, petty cash requests, mileage reports, requests for checks, etc.; balance and maintain all of the Department's State and UAS accounts; and reconcile Peoplesoft ledgers with the NSS Fiscal Assistant.

Required Qualifications & Experience: Equivalent to four years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must possess knowledge of university infrastructure and university policies and procedures; and of office methods, procedures, and practices. The incumbent must have excellent written and oral communication skills with a sound foundation in English grammar, spelling and punctuation. The incumbent must be proficient in Microsoft Word and Excel and have the ability to independently handle multiple priorities and projects, and be able to work effectively and sensitively with a broad range of people; to perform business math; analyze budgetary data; make accurate projections requiring some inference; to learn, interpret independently, and apply a variety of complex policies and procedures; use computer technology to access data, maintain records, generate reports and communicate with others; and to interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds. The incumbent must be self-motivated and able to work independently. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Incumbent should have experience in an academic setting.

Closing Date: Review of applications will begin on January 19, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678

Advertised: Jan 05, 2023 (9:00 AM)
Application closes: Open until filled

To apply, visit


CSU LA [square]

Cal State LA is the premier comprehensive public university in the heart of Los Angeles and is dedicated to engagement, service, and the public good. We are ranked number one in the United States for the upward mobility of our students.

The University is a federally designated Hispanic-Serving Institution, Minority-Serving Institution, and Asian American and Native American Pacific Islander-Serving Institution.

Cal State LA transforms lives and fosters thriving communities across greater Los Angeles. We cultivate and amplify our students' unique talents, diverse life experiences, and intellect through engaged teaching, learning, scholarship, research, and public service that support their overall success, well-being, and the greater good.

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