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Administrative Associate IV

Employer
Texas A&M University Corpus Christi
Location
Texas, United States
Salary
Salary Not specified
Date posted
Feb 20, 2024



Job Title
Administrative Associate IV

Agency
Texas A&M University - Corpus Christi

Department
College Of Liberal Arts

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Learn more information here!

RESPONSIBILITIES:
  • Front-line point of contact for the Department of Psychology & Sociology. Answers calls to the department and greets students and visitors to the department.
  • Schedule meetings and maintain calendars for the department chair and the shared conference room.
  • Prepare department course schedules in Banner and process reports from Argos.
  • Create Workday documents for the hiring of student workers, graders, research assistants, graduate assistants, and adjuncts.
  • Confirm faculty textbook adoptions. Receive and review all faculty syllabi for submission to the Dean's office.
  • Hire, train, evaluate and supervise department student worker.
  • Maintain the records and activities for faculty searches.
  • Assist with departmental fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases. Order office supplies. Keep department chair informed and updated on account activity and balances.
  • Arrange and/or assist departmental travel (faculty, student, incoming guests) using Concur. Schedule all travel, car rentals, hotels, conference registration or other travel needs for office personnel. Prepare travel requests and expense reports.
  • Create reports as needed from Digital Measures for Department Chair and Dean's Office.
  • Assist faculty and department chair with organizing special events. Assist with coordination of purchasing, ordering food, campus announcement, invitations and registration for each event.
  • Assist in the preparation and processing of catalog and course description revisions.
  • Assists the Graduate Coordinator in compiling and organizing documents such as application files, practicum logs, oral exam reports, etc.
  • Other duties as assigned.


WHAT YOU WILL NEED:
  • High School Diploma.
  • Four (4) years administrative support experience.
  • Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
  • Experience in Banner, Argos, Ad-Astra, IslanderBuy, Laserfische, and Workday
  • Excellent written and verbal communication skills. Listens intently and gets clarification where needed. Positive attitude.
  • Ability to multitask and prioritize while working independently and efficiently with minimal supervision (self motivated). Ability to work in fast paced environment.
  • Excellent attention to detail.


WHAT THEY WOULD LIKE TO SEE:
  • Two (2) years office management experience.
  • Skills in Publisher (or other desktop publishing software) and Adobe.
  • University experience.


SALARY:
  • $17.00/ Hourly


All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TX/Administrative-Associate-IV_R-067579



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