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Executive Assistant

University of Mississippi
Mississippi, United States
Salary Not Specified
Date posted
Feb 20, 2024

Job Details

Note for Current UM Employees

Current employees must apply internally via connectU >

Definition of Class

This position functions as the principal support to an executive officer. The incumbent performs both administrative and clerical duties with broad latitude and judgment, within the framework of sound office practices for performing duties that involve a high degree of proficiency, discretion and confidentiality. The work involves frequent contact with persons within and outside of the University system for the purpose of exchanging information. The incumbent receives instructions on a general basis from immediate supervisor and may coordinate the work of other support staff.

Examples of Work Performed
  • Acts as a liaison for the executive officer with members of the Board of Trustees, internal and external departments, organizations, agencies and the general public.
  • Coordinates and maintains calendar of appointments, arrangements for travel, conferences and meetings.
  • Prepares travel authorizations and reimbursements.
  • Organizes, designs, and maintains a complex filing system for classifying, retrieving and disposing of such material as correspondence, records, reports and other documents.
  • Drafts correspondence, reports, minutes and other similar documents.
  • Prepares and/or compiles data, reports, forms and materials for various briefings, meetings, conferences or other departmental use.
  • Maintains database of pertinent information.
  • Updates and maintains departmental website or other communication tools with current information.
  • Assists in the preparation of budgets and University forms.
  • Maintains departmental budgets and posts charges to office accounts; reviews monthly charges and account balances.
  • Assists departmental personnel with purchasing to ensure adherence to University policy on property procurement.
  • Maintains equipment maintenance contracts.
  • Maintains account payable data, tracks accounts receivable to ensure proper credit, and tracks accounts payable to ensure accurate payment on all departmental purchases.
  • Assists with the coordination, implementation and evaluation of assigned programs or projects.
  • Ensures all assigned tasks are in compliance with department, University, Southeastern Conference, and NCAA rules and regulations.
  • Performs related or similar duties as required or assigned.
Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.
  • Coordinates and maintains calendar of appointments.
  • Prepares, compiles and organizes data for complex filing systems, reports, forms, minutes, or materials.
  • Makes arrangements for travel, conferences, and meetings.
  • Assists in the preparation of budgets and University forms.
Minimum Education/Experience

Graduation from a standard four-year high school or equivalent (GED).


Four (4) years of experience related to the above described duties.

Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information
To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.


Ole Miss II

Founded in 1848, The University of Mississippi, affectionately known to alumni, students and friends as Ole Miss, is Mississippi's flagship university. Included in the elite group of R-1: Doctoral Universities - Highest Research Activity by the Carnegie Classification, it has a long history of producing leaders in public service, academics and business. With more than 24,000 students, Ole Miss is the state's largest university and is ranked among the nation's fastest-growing institutions. Its 15 academic divisions include a major medical school, nationally recognized schools of accountancy, law and pharmacy, and the Sally McDonnell Barksdale Honors College, renowned for a blend of academic rigor, experiential learning and opportunities for community action. The University of Mississippi embraces diversity and inclusion as core values and seeks to empower all members of the University community.

The university’s path to becoming the flagship university it is today has been marked by two decades of accelerated growth and prosperity. Student enrollment at UM has increased over 40 percent over the past seven years — illustrating the growing reputation and national draw of the university. We were the 10th-fastest growing university among public doctoral institutions over the period of 2005–2015. Over the past few years, the university has instituted dynamic new academic programs and greatly expanded its campuses with the completion of multiple major construction projects.  The 2018 U.S. News & World Report annual rankings of Best (Undergraduate) Colleges and Universities ranked the University of Mississippi No. 73 in the Top Public National Universities category.  The rankings reflect 15 indicators of academic excellence, including faculty resources, financial resources, and undergraduate academic reputation.  In 2016, indicating a major milestone, the university was elevated to the Carnegie R1 Highest Research Activity classification — placing it in the top 2.5 percent of colleges and universities nationwide. 

For ten consecutive years, The University of Mississippi has been voted by our staff as one of the great colleges to work for in the Chronicle of Higher Education’s survey, and has been widely recognized as one of the most beautiful campuses in America by Newsweek, the Princeton Review and USA Today. Sometimes called the “Cultural Mecca of the South,” Oxford has been the home of William Faulkner, John Grisham, Willie Morris, Barry Hannah and many more outstanding writers. In recent years, it has become known for its award-winning chefs and restaurateurs. Oxford is often recommended by many publications as a bucket list place to visit.

We build leaders, serve our community and our neighbors, and compete to win. We are a literary mecca, a research center, a launchpad for careers across the professions, a home away from home, and so much more. We are Ole Miss.

Committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries and benefits, an extensive support network, and above all, an enriching and highly collaborative community that is deeply passionate about our vision for higher education and public service.

The University of Mississippi offers exciting opportunities for career development and continuous learning. Every day is different, with new ideas, challenges, and benefits just around the corner—no matter which department you’re a part of. It’s an exciting place to build a meaningful career at any level.

Our University, like all institutions, is only as strong as our people. Our faculty, staff, and students represent an exceptional group of people with a rich diversity of talents and backgrounds. There’s no better place to start a great career than in Oxford, Mississippi.

Ole Miss


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