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Senior Administrative Assistant

University of Dayton
Ohio, United States
Salary Not Specified
Date posted
Feb 19, 2024

Position Summary:

The University of Dayton's Department of Criminal Justice and Security Studies invites qualified candidates to apply for our Senior Administrative Assistant opening! This is a full time benefit eligible position that offers health, dental and vision insurance, retirement, disability, tuition assistance for you and your dependents, vacation/sick accrual and holiday pay.

Position provides administrative support to the chair and to the Department of Criminal Justice
and Security Studies. Provides personal, email, and telephone reception to a wide constituency.
Manages scheduling and logistics for meetings, speakers, travel, training, and other events.
Monitors department-wide budget and purchasing. Assist the department chair with maintaining
and creating marketing materials for student recruitment efforts and website updates. Hires,
supervises, trains, and evaluates student workers. Uses Banner, Cognos, and other university
systems to create reports, update student records, and assist with monitoring enrollment. Ensures
CJSS office operates efficiently and smoothly.

Minimum Qualifications:

High School Diploma or equivalent.
3 years of full-time administrative support experience in a professional office environment.
Experience protecting and maintaining confidentiality of information.
Ability to work effectively as a cooperative member of a professional office.
Proficiency with Microsoft Office software (especially Excel and Word) as used for preparing forms and maintaining correspondence, University reports, and special projects.
Basic budget skills and expense tracking.
Articulated ability to manage multiple priorities.
Effective written communication skills.
Ability to draft documents independently and proofread documents for errors.
Ability to work independently with little to no supervision.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Associate’s Degree.
Demonstrated ability to engage effectively, respectfully, and professionally with multiple constituents at multiple levels in an organization.
Demonstrated ability to work as a cooperative member of a professional office.
Experience with Google suite of products (G-Mail, Calendar, Drive, SharedDrive, etc.).
Experience with an electronic procurement system for purchase orders and payment requests.
Demonstrated resourcefulness in solving work-related problems.
Demonstrated ability to manage time effectively.
Demonstrated experience protecting and maintaining confidentiality of information.
Demonstrated ability to plan and organize work in observance of deadlines.
Demonstrated experience learning and adapting to new information and systems.
Effective interpersonal skills.
Effective oral communication skills
Experience working in a college or university academic office.
Familiarity with University of Dayton academic structures, procedures, and policies.
Knowledge of and sensitivity to Catholic and Marianist educational values.

Special Instructions to Applicants:
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.

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