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Assistant Registrar

Sweet Briar College
Sweet Briar, Virginia (US)
Date posted
Feb 16, 2024

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Position Type
Administrative, Academic Affairs, Academic Administration
Employment Level
Employment Type
Full Time

Sweet Briar is a liberal arts college for women with a long history of forging female leaders.  Sweet Briar College is repeatedly named by the US News and World Report as one of the most innovative liberal arts colleges in the nation.  Sweet Briar College is growing rapidly, attracting students who are drawn to it for its excellent liberal arts program, coupled with distinctive programs in women leadership, engineering, sustainability, arts and its legendary equestrian program. Its finances are robust, and validated by balanced budget and positive bond ratings.

Located in the foothills of Virginia's Blue Ridge Mountains approximately 12 miles north of Lynchburg and 54 miles south of Charlottesville. Its campus is one of the nation’s most spectacular, replete with nature sanctuaries, lakes, forests, trails, and most recently, vineyards, apiary and greenhouses.

The College boasts a modern core curriculum focused on women's leadership in the 21st century and undergraduate programs in the arts, sciences and humanities, as well as a Master of Arts in Teaching. It is one of only two women’s colleges in the United States with an ABET-accredited engineering degree. The women’s leadership core curriculum is innovative and energizing. 

When students graduate, they are persuasive communicators who know how to think on their feet and bring people together. No matter what they study or where they go, Sweet Briar women are prepared to lead. The campus community is a family of faculty, staff, coaches, and alumnae who support and encourage students and each other. With a student-to-faculty ratio of 8 to 1, students lead research, ask questions and forge supportive relationships with faculty that can last for decades.

As an Equal Opportunity Employer, Sweet Briar College is committed to enhancing our community and encourages applications from qualified individuals with varied backgrounds, experiences and ideas who would increase the diversity of the College.

Job Title:  Assistant Registrar

Classification:  Full-time, exempt and benefits eligible staff position

Reports To:  Registrar 

Job Summary/Objective:

The Assistant Registrar assists in the technological and analytical support of the office and manages the daily operations of the Office of the Registrar.

Position Type/Expected Work Hours:  Standard, Monday through Friday, 8:30 a.m. to 5:00 p.m.  May be required to work extended or non-standard hours based on project or business needs. Ability to work occasional evenings and weekends is required.

Essential Responsibilities:

Works collaboratively with the Registrar to determine procedures and policies and the delivery of office services including registration, enrollment and degree verifications, term set up, final exam scheduling, and diploma printing; Responsible for the maintenance, documentation, and coordination of multiple reporting systems such as Veterans Affairs reporting, student enrollment reporting with the National Student Clearinghouse, and electronic transcript service; Serves as liaison with the Veterans Administration and coordinates services with the Financial Aid Office and the Business Office to ensure veteran benefits procedures are followed; Prepares the schedule of courses for current and future terms and works with faculty members to ensure academic scheduling policies are adhered to; Designs and generates reports that provide information to College administrators, faculty, and government agencies; Responsible for transfer credit evaluations and recording of transfer credit; and Assists in the maintenance of database and the data integrity of student records. Work Environment: Office environment that includes frequent interruptions and task deadlines

Physical Demands: Extended periods of sitting/standing/walking may be required.  Occasionally lift, carry, and pull objects that weigh up to 10 pounds.

Travel:  Occasional travel (including overnight) for professional meetings and conferences

Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Required Qualifications:

  • Must hold a Bachelor's degree;
  • Demonstrated strong technology and computer skills, including familiarity with Windows operating systems, and proficiency in Microsoft Office software and Microsoft Access;
  • At least 2 years of experience in higher education;
  • Ability to analyze and interpret data;
  • Ability to work both independently and in a team setting and to successfully handle multiple tasks/projects simultaneously; Must display extraordinary attention to detail and possess strong communication and organizational skills; and 
  • Must be able to handle confidential information appropriately.

Preferred Qualifications:

  • Bachelor's degree in computer science or related field;
  • Experience working in a Registrar’s Office; and
  • Working knowledge of student systems (Banner) and Argos reporting software.

How to Apply:

To apply, visit the Sweet Briar College Career Center: All applications should include: 1) cover letter; 2) resume; 3) a statement highlighting contributions to or future plans for promoting diversity and inclusion through work in this position; and 4) the names and full contact information for three professional references. Review of applications will commence immediately and continue until the position is filled.


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