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Administrative Coordinator

Employer
University of Colorado Boulder
Location
Colorado, United States
Salary
Salary Not Specified
Date posted
Feb 15, 2024


Job Summary

The Graduate School at CU Boulder encourages applications for the Administrative Coordinator position! This role provides administrative support for diversity programs, student mentoring initiatives, and other projects throughout the Graduate School, and will provide significant support for the Center for Native American and Indigenous Studies (CNAIS) by serving as the Center's office manager. This position will plan and coordinate events, arrange and schedule travel, manage communications and marketing, and collaborate on fiscal and HR matters. This full-time position reports to the Director of Finance & Administration, working in a hybrid work environment with regularly scheduled office and remote workdays based on business needs.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Graduate School serves as the intellectual crossroads of the university. More than 5,000 graduate students from around the world come to CU Boulder to pursue graduate certificates, master's, and doctoral degrees in over 150 programs. We offer degrees across a full range of fields which, alongside our robust interdisciplinary programs and centers, provide an outstanding environment in which to pursue graduate work.

Center for Native American and Indigenous Studies provides Native students and faculty an intellectual and social home at CU Boulder. We promote collaborative research focusing on both local and global Indigenous knowledge and foster wide ranging NAIS projects that aim to open conversations both in Colorado and the world.

What Your Key Responsibilities Will Be

Operations
  • Serve as office manager of CNAIS to manage daily operations including serving as point of contact for inquiries.
  • Train and mentor undergraduate and graduate student workers who support administrative and operational needs of assigned areas.
  • Maintain websites, social media, list serves, and other communications including communications with students, faculty, departments, other CU offices, and external constituents.
  • Arrange travel for CU affiliates and guests.
  • Schedule meetings, prepare and distribute forms and information packets, take meeting minutes, and assist in monitoring board member terms according to the bylaws of various units.
  • Coordinate award and scholarship application processes and help evaluate award and scholarship applications.
  • Assist the CNAIS faculty director with maintaining and operating the certificate program.
  • Serve as liaison with shared service centers to process expense reports, reimbursements, honorarium payments, purchase orders and other procurement transactions, and personnel items such as student hiring and offer letter processing for assigned areas.

Programming
  • In partnership with center faculty directors, ensure successful implementation of center activities and operations, such as student scholarly work, events and guest lecturers, fellowships & grants, faculty & student awards, and community outreach.
  • Support projects and diversity programs, including mentoring initiatives led by the Graduate School's diversity, equity, access and inclusion (DEAI) faculty director and STEM programming in the Colorado Diversity Initiative (CDI).
  • Coordinate events hosted by the Graduate School, centers, programs, and projects as assigned, including scheduling, arranging travel, reserving spaces and catering, renting equipment, and preparing publications and advertising.
  • Assist campus units on Native and Indigenous-related culture, curriculum, resource materials, etc. and increase outreach and influence on campus and in Boulder community through collaboration with organizations on and off campus to ensure inclusive community at CU Boulder.
  • Coordinate with program managers in the Center for Inclusion and Social Change (CISC) within the Division of Student Affairs to mutually support programs and publicity, and direct students appropriately to the right locations on campus to meet their needs.
  • Provide administrative support in pursuing grants and submitting proposals on behalf of the Graduate School.
What You Should Know

This is a full-time position in a hybrid work environment with regularly scheduled office and remote workdays based on business needs.

What We Can Offer

The salary range for this position is $50,000-$59,800 annually. Onboarding assistance is available within Graduate School departmental guidelines.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be ambitious. Be authentic. Be Boulder.

What We Require
  • A Bachelor's degree or an equivalent combination of education and experience may substitute for the degree on a year for year basis.
  • 1 year of experience related to the responsibilities of the position which should include experience with event planning and organization.
What You Will Need
  • Excellent verbal and written communications skills.
  • Strong interpersonal and customer service skills.
  • Ability to work independently as well as part of a diverse community with many different constituencies.
  • Strong problem solving and organizational skills. Ability to find creative solutions to new and existing problems.
  • Ability to organize and prioritize multiple projects with separate schedules.
  • Technical proficiency that includes strong Microsoft Office skills, the ability to contribute to and format newsletters, website and social media updating and posting.
What We Would Like You to Have
  • Bachelor's degree or higher in an area related to Native and Indigenous issues.
  • Experience working in a field of focus on Native and Indigenous organizations or topics and/or Diversity, Equity and Inclusion programs.
  • Prior experience in higher education program and operations administration.
Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by February 25, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu


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