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Business Coordinator, Office of the Arts

Employer
University of North Carolina, Wilmington
Location
North Carolina, United States
Salary
Salary Not Specified
Date posted
Feb 14, 2024

Posting Details

Posting Details

​Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy ,and the employee assistance program , many of which are offered free of charge.

Recruitment Range

$40,306 - $46,450

Vacancy Number

S02356

Position Title

Business Services Coordinator

Working Title

Business Coordinator, Office of the Arts

Competency Level

Journey

Home Department

Cultural Arts - 30485

Primary Purpose of Organizational Unit

UNCW’s Office of the Arts inspires the UNCW campus and the Wilmington community, curating diverse and distinctive cultural programming to shine a spotlight on the intellectual life of the campus. Arts programming at UNCW is international in scope with a focus on artists from North Carolina and the coastal south. Performances and residencies encourage connection among people and across disciplines, including the five academic arts departments and all four colleges of the university. We cultivate the curiosity of UNCW’s students, faculty, staff, and community through our shared commitment to creative inquiry, critical thinking, and thoughtful expression. UNCW’s Office of the Arts provides coordination for cultural arts activities campus-wide including UNCW Presents. The office provides management and oversight to the operations of UNCW’s performance venues (Kenan Auditorium and Cultural Arts Building.) We serve as liaison with local, regional, state and national entities, organizations and artists in establishing effective partnerships, highlighting the cultural profile of the institution.

College

Community Engagement and Impact - 309 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Business Services Coordinator provides:
  • Overall fiscal monitoring, analysis, planning and budget forecasting of multiple funding sources. Develops and presents budgetary analysis reports for management regarding Kenan Auditorium box office ticket sales, Kenan Auditorium rentals, UNCW presents programming, and general fund accounting.
  • Processes student and non-student temporary job assignments including payroll analysis. Inputs, monitors, and verifies compliance of independent contracts.
  • Reviews and reconciles procurement activity and operating budget for UNCW Presents, Cultural Arts, and Kenan Auditorium. Must provide budget information for forecasting cash flow and expenditures. Reconciles transactions for p-card purchases in WORKS . Ensures personnel are compliant with purchasing guidelines and policies.
  • Communicates with a wide variety of internal staff and external agencies and ensures procedures are followed regarding billing and the utilization of UNCW arts facilities.
  • Executes all financial processes including, but not limited to external and internal invoices, purchase orders, check requests, travel authorizations, reimbursements, and event reconciliations.
  • Responsible for the provision of office resources for the Office of the Arts to do its work, including computer software, office supplies, and information regarding general UNCW policies and procedures.
  • Ensures adherence to policies, standards and accounting principles regarding all expenses, tracking, fiscal monitoring, and develops reports for management on Grant Funds.
  • Procures and processes all grant funded financial obligations and pay assignments.
  • Provides customer service, front-of-house support and merchandise sales for events held in Kenan Auditorium.
  • Processes, reconciles, and submits accurate deposit transactions & receipting for the Office of the Arts.
  • Assists with entering travel pre-approvals and processes expense reports for visiting artists and independent contractors and ensures procedures and accounting practices are followed.
Minimum Education and Experience Requirements

Bachelor’s degree in accounting, business administration, or a related discipline or an equivalent combination of training and experience. All degrees must be received from an appropriately accredited institution.

Preferred education, professional skills and experience
  • Ability to obtain, compile, and interpret data in order to provide analytical support.
  • Demonstrated strong Microsoft Excel skills, including, experience with formulas and pivot tables.
  • Ability to manage and prioritize a wide variety of tasks and meet deadlines in a timely fashion.
  • Ability to work independently.
  • Ability to establish and maintain effective working relationships with all levels of university administration, faculty, staff, and students.
  • Dedication to providing timely and effective customer service.
  • 3-5 years of business or public administration work experience in a university or non-profit setting (fund accounting environment).
  • Knowledge of Ellucian Banner or demonstrated experience on a similar scale ERP system with an ability to quickly and effectively learn various university software systems.
Required Certifications or licensure

None

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday, with occasional weekend days

Work Hours

8:00am - 5:00pm, with occasional evening hours

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

1268

Job Posting Date

02/14/2024

Posting Close Date

03/06/2024

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/31304
Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience in:
    • Chrome River or other travel system
    • Banner HR/Finance or other ERP system
    • UShop or other procurement system
    • PCard or other purchasing card system
    • Decentralized Billing or other internal/external billing system
    • Budget experience
    • Grant experience
  2. * How did you learn of this opportunity with UNCW? (2024)
    • UNCW Website
    • UNCW LinkedIn Page
    • UNCW X Account (formerly Twitter)
    • UNCW Employee Referral
    • UNCW Instagram Account (UNCW_jobs)
    • UNCW Job Alert
    • Chronical of Higher Education
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women in Higher Education
    • Craigslist
    • Career Events/Job Fairs
    • Billboards/Marquee
    • Other
  3. * If you selected 'Other' to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.

    (Open Ended Question)



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