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Finance and Accounting Professional

Employer
University of Colorado Boulder
Location
Colorado, United States
Salary
Salary Not Specified
Date posted
Feb 14, 2024


Job Summary

The Department of Applied Mathematics encourages applications for a Finance and Accounting Professional! The Finance and HR Professional performs a wide variety of financial duties and provides accounting and HR support for faculty, staff, students, and research personnel in the Department of Applied Mathematics. This position reviews, analyzes, interprets, and reports on expenditures for research grants, contracts, and other fund accounts. This position ensures compliance with APPM principles along with federal, state, and University policies through audit and analysis of financial transactions and records; interpretation of different financial reports; expenditure projection reports, and grant documents.

Additionally, this position is the personnel/ payroll liaison for students in the department and facilitates the hiring process for undergraduate and graduate students.

This position is responsible for reviewing and submitting Standing Purchase Orders with other Universities and/or institutions to the PSC for processing. This position also provides administrative support to students, staff and faculty regarding travel policies/procedures and decides if travel expenses are appropriate per federal, state, university and PSC policies, including critical expenditures and project-specific rules.

This position helps to create and recommend improved departmental processes and ensures compliance with fiscal regulation and policies for increased departmental efficiency and sustainability.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences at CU Boulder is the intellectual core of the university, conducting research, scholarship, creative work, and education in more than 60 fields! Our research generates new knowledge, solving some of the world’s most critical problems.

The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom.

What Your Key Responsibilities Will Be

Manage Grant, Contract and Fund Accounts:
  • Monitors activities in research and general funds and independently analyzes the needs of the individual project and program accounts to best support Principal Investigators.
  • Uses professional judgment to identify the most appropriate methods of financial disbursement of funds, ensuring compliance with APPM policies along with federal, state, and University regulations and policies.
  • Supervises expenditures and provides post-award management support.
  • Reconciles financial records and statements for accuracy.
  • Works with other departments including the College of Arts and Sciences, Office of Contracts and Grants (OCG), Campus Controllers Office, Research and Innovation Office, Procurement Service Center, and other campus organizations when researching sophisticated problems.
  • Devises, implements or revises internal accounting procedures based on project, contract, or grant needs.
  • Reviews new and existing award funding and works with the PI to resolve discrepancies between proposed and actual funding.
  • Assists PI and OCG with the grant close-out process ensuring all expenditures are within the confines of the budget allowed on the project.

HR/Time Collection
  • Enters biweekly and monthly time collection for department employees.
  • Resolves the best position hire type for student appointments and enters them into HCM.
  • Updates position and funding data as needed.
  • Leads all aspects of hiring paperwork for student assistants.
  • Enters graduate appointments in HCM for AY year appointments only.
  • Audits biweekly/monthly payroll registers, funding suspense, and end-of-appointment reports to ensure accurate payment to employees and expenses are processed on the correct speedtypes.
  • Researches HR problems and fixes in HCM or collaborates with the HRSC for correction/updates.
  • Communicates ongoing payroll cut-off dates for biweekly payroll processes.

Manage Departmental Purchasing
  • Advises department personnel on current University procurement policies.
  • Confirms accurate form PO, SPO, PV, sole source is used concerning federal, state, and University regulations and policies.
  • Resolves whether the purchase request is appropriate and within the scope/budget of the project when using sponsored project funds. Verifies available funds for purchases.
  • Reviews vendor invoices and approves and submits for payment.
  • Investigate and resolve complex problems related to the receipt of goods and services.
  • Helps with sole-source justifications and price-cost analysis.
  • Updates existing POs when necessary.

Travel Authorizations, Travel Reimbursements
  • Establishes and communicates APPM procedures for travel.
  • Supervises that travel authorizations are approved and in place.
  • Creates all travel-related reimbursements.
  • Uses currency converter for foreign travel reimbursements.
  • Maintains all travel-related documents for the department in Concur.
  • Assists departmental travelers with travel advances.

Property Accounting System
  • Serves as backup to the property accounting manager for APPM.
  • Maintains records, tracks, and attaches property tags.
  • Maintains spreadsheets of computers purchased, tracks locations of computers, and updates physical inventory of equipment.
  • Maintains records of surplus equipment.
What We Can Offer

The annual salary for this full-time position is $53,000.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be ambitious. Be authentic. Be Boulder.

What We Require
  • Bachelor's Degree from an accredited college or university with major work in accounting, business administration, finance, human resources, or another closely related field.
  • Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
  • 1+ years of experience in accounting, financial management, and/or human resources
What You Will Need
  • Excellent customer service.
  • Excellent written and oral communication.
  • Strong analytical, problem-solving, and interpersonal problem-solving skills.
  • A high degree of professionalism and competence to maintain confidentiality.
  • Ability to work effectively, in a working environment with multiple interruptions.
  • Ability to establish and maintain positive and collaborative working relationships.
  • Ability to successfully work independently and as a member of the team.
  • Organizational skills and ability to balance multiple intricate priorities.
  • Proficiency working with Microsoft Suite, Word, and Excel.
  • Consistent track record of proactively analyzing issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
What We Would Like You to Have

2+ years of professional-level experience in a payroll, accounting, grant management, or finance-related role.

Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Please apply by February 28, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu


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