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Executive Assistant, SOM Dean’s Office

Job Details



Hiring Department

School of Medicine Dean's Office

Job Description

Job Description: The School of Medicine-Office of the Dean is actively recruiting for the role of Executive Assistant. The position provides executive-level administrative support to the leadership team of the Chief Administration and Operations Officer, reporting to the Office Manager.

Duties include heavy meeting scheduling using Outlook Calendar, prioritizing, communicating, scheduling, and reviewing appointments for conflicts, ensuring all necessary meeting arrangements are made including room reservations, and communicating to all appropriate attendees to ensure availability. Selecting and scheduling meeting facilities, equipment, meals and/or handouts to ensure appropriate resources for smoothly run meetings.

This position serves to greet visitors, answer phone, screen and respond as needed to all inquiries within the Dean's office. This position may also assist with event planning and management; preparation of weekly and daily meeting packets; draft correspondence; preparing PowerPoint presentations. Other responsibilities include management of confidential communication and documents, arranging travel, tracking expenses and general office duties.

Position works on campus, Monday through Friday, 8am to 5pm with occasional evening or weekend hours to accommodate special events.

Essential skills include demonstrated competency with Microsoft Outlook, Excel, Word, PowerPoint, Teams and One Note. Highly detail-oriented individuals with initiative and willingness to be a flexible team player are encouraged to apply.

Shift

Mon – Fri 8:00am – 5:00pm

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

BA degree, or an equivalent combination of education and experience for which comparable knowledge and abilities can be acquired as necessary. Two years’ administrative experience. Experience in planning and coordinating events of varied venue. Advanced experience using Word, spreadsheets (excel) and preparing power point presentations is preferred.

Anticipated Hiring Range

Salary Range:$17.96--$33.18 hourly
GGS Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

In addition to the Online Application, please provide a Cover Letter and Resume.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

50572

Company

Mizzou

The University of Missouri was founded in 1839 in Columbia, Mo., as the first public university west of the Mississippi River and the first state university in Thomas Jefferson's Louisiana Purchase territory. MU provides all the benefits of two universities in one — it's a major land-grant institution and Missouri's largest public research university.

Considered one of the nation's top-tier institutions, Mizzou has a reputation of excellence in teaching and research, and is the flagship campus of the four-campus University of Missouri System. It is one of only 34 public universities, and the only public institution in Missouri, to be selected for membership in the Association of American Universities. MU offers more than 280 degree programs — including more than 75 online degree options — and is designated as comprehensive doctoral with medical/veterinary by the Carnegie Foundation for the Advancement of Teaching.

Mizzou is recognized nationally and receives top rankings for its programs in many areas, including journalismdispute resolutionfamily and community medicinecampus writing program and Freshman Interest Groups. As one of only six public universities in the country with medicineveterinary medicine and law all on one campus, MU provides Missouri with an educated work force of doctors, veterinarians and lawyers.

At Mizzou, we know how to make an impact—and our work reaches far beyond our campus. When you become part of our community, you’ll be part of our collective effort to teach, to learn and to drive change that results in better lives and brighter futures for the world.

Mizzou Tigers are lifelong learners, and that includes our faculty and staff members. All employees have the opportunity to pursue personal and professional growth and acquire new skills for their own benefit and the benefit of the university.

Our university seeks to support the whole employee, and that includes a competitive compensation and benefits package, support that will help you find work/life balance, a focus on career planning and plenty of opportunities to find and be recognized for your success.

We support an engaged and energized university community through competitive medical, dental and vision insurance as well as diverse programs to support whole-person wellness.

Mizzou empowers employees to make a lasting financial plan with retirement plan options, some of which are accessible to all faculty and staff, no matter their eligibility for other benefits.

Mizzou is a world-renowned educational and research institution, and our first-rate faculty, staff and students are part of something big. If you’re looking for a vibrant community that offers endless opportunities to grow and make a difference throughout our state, the nation and the world, our university may be the place for you. 

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