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Senior Office Manager

Job Details



Hiring Department

School of Medicine Dean's Office

Job Description

Position Overview:
The University of Missouri School of Medicine is seeking a highly skilled and experienced Senior Office Manager to join the Dean's Office team. This senior-level position will play a crucial role in overseeing the day-to-day operations of administrative assistants, student workers, temporary staff, and other personnel engaged in routine tasks within the Dean's Office.

The successful candidate will provide direct support to the Senior Director of Operations and Administration on complex projects. Expertise in the development, coordination and implementation of policies and procedures is an important attribute to ensure smooth operations of the office and beyond. This position will function as a key staff member acting as the main point of contact for internal and external stakeholders, explaining information with tact and diplomacy.

Key Responsibilities:
1. Team Management:
• Supervise and lead a diverse team of administrative assistants, student workers, and temporary staff.
• Foster a collaborative and productive work environment to ensure the efficient execution of daily tasks and responsibilities.

2. Project Management:
• Assist the Senior Director of Operations and the Senior Associate Dean of Administration and Operation in managing complex projects within the Dean's Office, ensuring timely completion and adherence to quality standards.
• Coordinate project-related activities, including scheduling, resource allocation, and progress tracking.

3. Administrative Support:
• Provide administrative support as needed to Associate Deans in the office with tasks related to managing their schedules, appointments, and correspondence while demonstrating a keen understanding of the executive's priorities and availability. Follow up on pending matters to ensure timely responses and actions.
• Prepare various documents, reports, presentations, and correspondence based on rough drafts or dictations. Maintain confidentiality when dealing with sensitive materials and situations.
• Assist in the preparation of documents for meetings, including assembling necessary documents, briefing materials, and itineraries. Ensure the executives are well-informed and adequately prepared for upcoming engagements.
• Coordinate travel arrangements and process requests for reimbursement, adhering to established guidelines and protocols.
• Aid in the budget preparation process by collecting and analyzing pertinent data from previous activities and projecting future requirements.

4. Communication and Collaboration:
• Serve as a key point of contact for internal and external stakeholders, facilitating communication, making necessary arrangements, assembling meeting/project information and updating relevant documents/information for the Dean’s office.
• Act as a liaison between the Dean's Office and other departments within the School of Medicine, MUHC and Campus/System colleagues.
• Collaborate with other senior staff members to enhance the overall efficiency and effectiveness of office operations.

5. Training and Development:
• Identify training needs within the administrative team and develop programs to enhance skills and knowledge.
• Conduct performance evaluations and provide constructive feedback to team members.

Shift

Monday – Friday
8:00 a.m. – 5:00 p.m.

Ability to be flexible when business needs arise.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Preferred experience in the healthcare industry and/or higher education.

Anticipated Hiring Range

Salary Range:$56,864 - $104,489 Annually
GGS Grade: GGS-011
University Title: ADMINISTRATIVE CONSULTANT I
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

In addition to the Online Application, please provide a Cover Letter and Resume.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

50575

Company

Mizzou

The University of Missouri was founded in 1839 in Columbia, Mo., as the first public university west of the Mississippi River and the first state university in Thomas Jefferson's Louisiana Purchase territory. MU provides all the benefits of two universities in one — it's a major land-grant institution and Missouri's largest public research university.

Considered one of the nation's top-tier institutions, Mizzou has a reputation of excellence in teaching and research, and is the flagship campus of the four-campus University of Missouri System. It is one of only 34 public universities, and the only public institution in Missouri, to be selected for membership in the Association of American Universities. MU offers more than 280 degree programs — including more than 75 online degree options — and is designated as comprehensive doctoral with medical/veterinary by the Carnegie Foundation for the Advancement of Teaching.

Mizzou is recognized nationally and receives top rankings for its programs in many areas, including journalismdispute resolutionfamily and community medicinecampus writing program and Freshman Interest Groups. As one of only six public universities in the country with medicineveterinary medicine and law all on one campus, MU provides Missouri with an educated work force of doctors, veterinarians and lawyers.

At Mizzou, we know how to make an impact—and our work reaches far beyond our campus. When you become part of our community, you’ll be part of our collective effort to teach, to learn and to drive change that results in better lives and brighter futures for the world.

Mizzou Tigers are lifelong learners, and that includes our faculty and staff members. All employees have the opportunity to pursue personal and professional growth and acquire new skills for their own benefit and the benefit of the university.

Our university seeks to support the whole employee, and that includes a competitive compensation and benefits package, support that will help you find work/life balance, a focus on career planning and plenty of opportunities to find and be recognized for your success.

We support an engaged and energized university community through competitive medical, dental and vision insurance as well as diverse programs to support whole-person wellness.

Mizzou empowers employees to make a lasting financial plan with retirement plan options, some of which are accessible to all faculty and staff, no matter their eligibility for other benefits.

Mizzou is a world-renowned educational and research institution, and our first-rate faculty, staff and students are part of something big. If you’re looking for a vibrant community that offers endless opportunities to grow and make a difference throughout our state, the nation and the world, our university may be the place for you. 

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