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Financial Associate I

Harvard University, Faculty of Arts & Sciences
Massachusetts, United States
Salary Not Specified
Date posted
Feb 14, 2024

Job Details

Job Summary

The Weatherhead Center for International Affairs facilitates the production of pathbreaking social science research on international, comparative, transnational, and global issues. Our community of scholars consists of over 400 affiliates from multiple social science disciplines and includes both Harvard faculty and students drawing from nine of Harvard’s schools as well as visitors to Harvard from all over the world. We house several dynamic research programs, initiatives, and clusters; host conferences, seminars, and workshops; and provide competitive fellowships to global scholars and research funding to Harvard faculty and students.

Auto req ID


Job Code

400110 Financial Associate I

Department Office Location

USA - MA - Cambridge

Business Title

Financial Associate I



Salary Grade


Time Status



55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Three or more years of experience in finance, accounting, or a related field. Higher education may count towards years of experience. Demonstrated experience with MS Outlook and Excel.

Additional Qualifications and Skills

Advanced level of Excel experience required. Experience with Oracle and or similar online financial systems preferred. Strong organizational skills, enthusiasm, attention to detail, a willingness to learn, and the ability to work independently with minimal supervision are essential. Must have ability to handle complex and confidential information with discretion. Bachelor's degree strongly preferred. Experience with sponsored awards also appreciated.

Additional Information

All formal written offers will be made by FAS Human Resources.

We regret that we will not be able to provide visa sponsorship for this position.


Weatherhead Center for International Affairs

Pre-Employment Screening



20 hours per week with schedule to be determined during O&R period.

Job Function


Position Description

Under the direction of the director of finance and in collaboration with the financial administrator, provides financial support and serves as principal information resource to faculty associates, center staff, and other affiliates on complex fiscal policies and procedures. Downloads data using Harvard reporting tools to prepare both complex and ‘snapshot’ financial Excel reports for internal and external groups. Prepares, updates, and distributes monthly and ad hoc financial projection reports for programs, projects, faculty research awards, grants, sponsored funds, and specially-assigned projects. Maintains and updates our suite of grant program Excel spreadsheets. Contributes to the WCFIA Core report. Processes internal and external journals to the general ledger. Prepares, processes, and approves vendor payments, reimbursements, bank wires, and corporate card payments. Manages PCard review process. Conducts regular data reconciliation and makes necessary adjustments. Assists in temporary payroll process, including time entry and approvals. Other duties as required.


Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.


We invite you to visit Harvard's Total Rewards website ( ) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format

Hybrid (partially on-site, partially remote)

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.


 Harvard FAS

The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

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