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Extension Operations and Communications Staff

Salary:

Minimum $19.00 HOURLY
Depending on Qualifications

Job Summary:

This part-time position will provide support to the 4-H youth development programs and to the FoodWIse, Horticulture, Health and Well-Being, and Agriculture programs of the Division of Extension Jackson County. Primary responsibilities include communications, database management, and project coordination. The position will also support communication and budget development for the Area Extension Director.

General Administrative and Project Coordination
-Serve as a resource to manage 4-H enrollment information, 4-H charters, award distribution and other special projects
-Manage 4HOnline enrollment software; prepare reports and other strategic communications at the request of the 4-H Program Educator
-Manage a variety of databases including those used by 4-H, FoodWIse, and relevant program-related reporting systems
-Support the coordination of logistics for Extension programs offered by Extension Educators. This includes registration, participant communications, and other physical and logistical details.
-Be responsive to evolving position, program, office and organizational needs
-Serves as a first point of contact for individuals and groups, provides basic organizational information through a variety of mediums and routes more complex inquiries to the appropriate resource

Communication and Graphic Design
-Assist with promotion of 4-H membership, programming and policies through a communication plan that ensures effective interaction with audiences and stakeholders
-Compose, proofread and edit correspondence, reports, and other paperwork as needed by local educators
-Provide graphic design and layout of newsletters, presentations, handouts, and other information and promotional materials for distribution
-In collaboration with Extension staff, monitor, prepare and update educational and promotional information via email, mail, websites and social media
-Share responsibility for creating, updating and/or maintaining the web presence of the county Extension office using WordPress or other software as technology evolves

Other Responsibilities
-Collaborate with local colleagues to promote a positive office environment, determine local needs and share resources
-Develop and maintain respectful and trusting relationships with colleagues and volunteers
-Work in accordance with UW-Madison and Division of Extension policies and procedures relating to the Positive Youth Development Institute

The Division of Extension has a deep and profound commitment to diversity, inclusion, and equity, believing that these values are foundational elements to eliminate disparities and expanding access for all. As Extension, we acknowledge the need for strategic and coordinated actions that help us form a more equitable, anti-racist, non-biased, and inclusive organization. ( https://blogs.extension.wisc.edu/oaic/call-to-action/ ). As such, all Extension employees are expected to foster and promote the values of diversity and inclusion.

Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
  • 15% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
  • 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
  • 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
  • 15% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
  • 10% Assists the educators as needed in the delivery of educational programs virtually, in-person, or in hybrid format
  • 5% Be responsive to evolving position, program, office and organizational needs
  • 5% Report activities and outcomes according to Extension guidelines
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Associate's Degree
Community college, technical or bachelor's degree

Qualifications:

Required:
-Experience with standard office software programs such as: Microsoft Word, Excel, PowerPoint, Adobe Creative Cloud and various web browsers
-Evidence of ability to communicate ideas effectively orally, in writing, and through educational technology
-Strong organization skills and attention to details
-Evidence of effectively working independently and in a team environment
-Ability and desire to learn and manage new technology platforms
-Ability to interact and work with a range of individuals with a high-level of professionalism, flexibility, judgement and tact
-Ability to work effectively without day-to-day guidance

Preferred:
-Capacity in a wide range of communication tools and technical platforms, such as Google Suite, Box, and WordPress, as well as social media
-Work experience in a professional environment
-Experience prioritizing and executing complex, multifaceted projects
-Event and educational program planning skills
-Ability to develop and design high-quality, visually appealing graphic materials

Work Schedule:

This position will be located in Black River Falls, WI.

Work Type:

Part Time: 50%

Appointment Type, Duration:

Ongoing/Renewable

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background.

Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

Contact:

Patricia Malone
patricia.malone@wisc.edu
608-790-4615
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant II(AD002)

Department(s):

A47-EXTENSION/NORTH/AREA 09 AED

Employment Class:

University Staff-Ongoing

Job Number:

293979-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

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