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Administrative Assistant 2, University Police Services

Employer
Nevada State University
Location
Nevada, United States
Salary
Salary Not specified
Date posted
Feb 13, 2024

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Administrative Assistant 2, University Police Services

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:
  • The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.
  • Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.
  • Please note, recruitment will close without notice when a hiring decision has been made.


If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.

Job Description

University Police Services, Southern Command invites applications for Administrative Assistant II, [R00140948]. We appreciate your interest in employment at our growing division.

ROLE of the POSITION

Under direction, this position will perform a variety of administrative tasks University Police Services. These tasks will primarily be responsible for staffing the front-desk at the police station; providing direct support to internal and external constituents via phone and in person, serving as the face of the department, assisting guests, vendors, deliveries, and fingerprinting services.

This position will also assist the University Police Services Offices of the VP, department leadership, and HR with daily administrative operations, communications, and event planning, while maintaining effective and timely communication. This position's work often requires self-initiating, planning, and a degree of independent judgment. It requires a significantly high level of creativity, and communication with leadership teams at college, university, and other state and federal agencies with a high level of discretion and tact. From time to time, this employee will be expected to serve as a lead worker and supervise a student employee or intern when the immediate supervisor is unavailable.

It will assist department personnel with questions and/or concerns regarding recruitments and evaluation processes. The position will also assist in the capacity of morale coordinator and assist in the planning of recreational and team building events, as well as the coordination/execution of recruitment events.

This position will assist with the effective implementation of policies and procedures within University Police Services, while ensuring compliance with University, College, State, and Federal laws and regulations. It will also assist with the implementation of programs/events designed to successfully acquire and retain top talent for all department positions. This position will act as an advocate, representing University Police Services in a positive and professional manner to the external community and positioning the department as an employer of choice, internally and externally. This position will also work collaboratively with all Command staff in overseeing various administrative related tasks as assigned.

DEPARTMENT INFORMATION

The department is a full-service police department comprised of patrol operations, administration, police dispatch and a detective division. Services include a canine program, walking and bicycle patrols, and a pro-active, selective traffic enforcement program and takes a leadership role in preparing the University to respond to large-scale crises and events. The department consists of 80 employees (42 full-time sworn officers, 10 sworn part-time, 8 non-sworn part-time, 24 students, and 20 full & part-time civilian support staff). The patrol area for Police Services encompasses all Nevada System of Higher Education facilities in the Las Vegas Metropolitan area. For more information, please visit: https://www.unlv.edu/police.

PROFILE

The Nevada System of Higher Education (NSHE) was established in 1865 and is currently comprised of two doctoral-granting universities, a state college, four comprehensive community colleges and one environmental research institute. The public system of higher education in Nevada is governed by the Board of Regents serving over 100,000 students and 15,000 employees.

University Police Services, Southern Command, is a full service category I law enforcement agency that serves the University of Nevada, Las Vegas, the College of Southern Nevada, the Desert Research Institute and Nevada State College. The department consists of 163 employees and has responsibility for the public safety needs of 80,000 students, faculty and staff over an 800 square mile service area. Law enforcement operations consists of 80 full and part time sworn peace officers, a full service 9-1-1 Center, K-9 operations; emergency management operations with a fully functional EOC and oversight of major special events hosting more than a million visitors a year to various events.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: https://www.unlv.edu/police

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

REQUIRED QUALIFICATIONS

Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.

∗ Pursuant to NRS 284.4066, some positions in this series have been identified as affecting public safety. Persons offered employment in these positions, must submit to pre-employment screening for controlled substances.

PREFERRED QUALIFICATIONS
  • Strong customer service orientation, Excellent management and organizational skills, Excellent communication skills, Ability to multi-task, Problem solving skills, Confidentiality
  • Strong proficiency in Microsoft Office suite programs specifically: Excel, Word, and PowerPoint

NOTE TO APPLICANT
  • This position requires that a criminal background check be conducted on the candidate(s) selected for hire.
  • As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
  • Schedules are subject to change based on organizational needs.


SALARY

Grade 25 Step 1, salary $38,419.20. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

BENEFITS OF WORKING AT UNLV
  • Generous compensation packages, separate paid time off for annual and sick leave, and holidays
  • Excellent health insurance including medical, dental, and vision
  • No state income tax
  • Comprehensive retirement plans and voluntary benefits programs
  • Tuition discounts at Nevada System of Higher Education (NSHE) schools
  • Tuition discounts for spouses, domestic partners, and dependents


PERKS


HOW TO APPLY

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

Attach ALL documents in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

This recruitment will remain open until filled. Materials should be addressed to UPD Search Committee and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, contact Sr. HR Business Partner at (702) 895-4889 or policerecruitment@unlv.edu.

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.

Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Classified

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

Resume and References

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State University


To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/NSU-external/job/UNLV1-Main-Campus-Las-Vegas/Administrative-Assistant-2--University-Police-Services_R0140948-1?workerSubType=dddb2e55fbdf011e7533c019c034ee08&workerSubType=dddb2e55fbdf014cc806bd19c034ed08&workerSubType=50c3b1d33725019868fc68642701619e

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