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Career Services Office Assistant II - Part-Time


Position Details

Position Information

Posting Number
AS374P

Position Title
Career Services Office Assistant II - Part-Time

Contract Length
N/A

Class Summary

Provides a variety of administrative support duties in relation to the Career Services department. Assists in coordinating and planning activities with as well as the day-to-day operations of the Career Services office.

Candidates Eligible to Apply
Internal/External

Position Type
Non-Exempt Staff

Employment Status
Part Time

Position Funding Type
Regular

Posting Detail Information

Minimum Education/Training/Experience

High School Diploma or GED and one year office/clerical experience (or similar)

Preferred Education/Training/Experience

Associate’s degree
One year office/clerical experience (or similar)

Minimum Knowledge & Skills
  • Facilitate timely, professional communication and problem resolution strategies
  • Maintain processes and systems that improve the quality of support services
  • Demonstrate functional working knowledge in Microsoft Office-Word, Excel, and PowerPoint.
  • Perform general office duties including answering telephones, copying, bulk mail outs, and filing
  • Possess outstanding customer service skills and have the ability to work with multiple projects and within deadlines
  • Performing detailed office support work; maintaining accurate records of work performed
  • Operating standard office equipment; reading and explaining rules, policies and procedures
  • Reviewing documents for completeness and accuracy
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Preferred Knowledge & Skills

Prior experience in educational institutions

Licensing/Certification Requirements

None

Job Duties
  • Monitor, approve, enter, oversee, and update online job database.
  • Assist with facilitation of special events including career events, employer panels, workshops, career fairs, etc.
  • Acts as receptionist and receives and screens visitors and telephone calls and takes messages; provides factual information regarding County or departmental activities and functions which may require the explanation of rules, policies and/or procedures.
  • Prepare, enter, oversee and maintain budget and budget transactions.
  • Provide log in information and demonstrations.
    of career services assessments and career management system.
  • Performs such office support activities as opening and distributing mail, processing outgoing mail, making travel arrangements and preparing requisitions.
  • Prepare and maintain monthly reports and end-of-year data requests / reports.
  • approximately 19 hours/week
Physical Requirements

Positions in this class typically require: stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Minimum Salary Range
13.00 per hour

Mid Point Salary Range
13.00 per hour

Maximum Salary Range

Posting Open Date
02/07/2024

Posting Close Date

Posting Will Be Open Until Filled
Yes

Special Instructions to Applicant

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Quick Link to Share for Direct Access to Posting
https://jobs.com.edu/postings/3562

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts (1 of 3)
Optional Documents

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