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Academic Advisor/Administrative Assistant

Marian University (IN)
Indianapolis, Indiana, United States
Salary Not Specified
Date posted
Feb 13, 2024

Job Details

Position Details

Position Information

Position Title
Academic Advisor/Administrative Assistant
Job Description

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University’s Ancilla College seeks an Academic Advisor/Administrative Assistant to promote our Catholic Franciscan mission and identity by taking responsibilities of academic advisor include academic advising and support, recruitment, and retention of prospective and current nursing students. The advisor interacts with faculty, professional staff, students, and other college personnel to enhance and facilitate the admission, progression, and graduation of nursing students. Major responsibilities of administrative assistant include providing administrative support to all members of MUAC LSON, including students, faculty, and professional staff.

Essential Duties and Responsibilities:

Academic Advisor:
  • Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity leadership through service, integrating faith and life, and institutional policies.
  • Performs all responsibilities in accordance with established policies and procedures of Marian University and the Leighton School of Nursing ( LSON )
  • Provides academic advising for pre-nursing and undergraduate nursing students.
  • Presents to students at application sessions and other campus events.
  • Monitors and documents student progress from admission, progression through graduation regarding grades, GPA, degree audits and program requirements.
  • Maintains students files to ensure compliance with the LSON requirements.
  • Communicates concerns about student progress to student, faculty, and the Director of Nursing
  • Other duties as assigned.
Administrative Assistant:
  • Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity leadership through service, integrating faith and life, and institutional policies.
  • Provides administrative support to all members of the MUAC Nursing site as requested including the leadership team, faculty and staff.
  • Supports LSON daily functions including but not limited to the following:
    o Arranges and attends MUAC LSON events including pinning ceremonies as indicated.
    o Facilitates the onboarding and off-boarding of Nursing full time/part time faculty and staff.
    o Arranges requests for building maintenance and IT needs of faculty/staff as requested.
    o Manages accreditation files including hardcopy and electronic files.
    o Maintains LSON files including updates, filing, and purging.
    o Communicates with Nursing faculty/staff on a daily/weekly basis, outcomes of delegated tasks.
    o Manages requests and distribution of office supplies, equipment, and other needs for Nursing faculty/staff.
    o Produces and edits correspondences.
    o Other duties as assigned.

Required Qualifications

Required Qualifications:
  • Bachelor’s degree
  • Excellent organization and communication skills, both written and oral.
  • Ability to advise multiple populations of students simultaneously.
  • Proficient with Microsoft Office suite of products including but not limited to Outlook, Word, Excel, and Power Point.
  • Willingness to learn and become proficient in commonly used office and institutional productively software, student/faculty learning platforms and technology such as Skype, WebEx, etc.
  • Excellent organizational skills and attention to detail.
  • Ability to work independently with minimal guidance and direction.
  • Exhibit professionalism and high ethical standards for maintaining confidential information.
Review of applications will begin immediately and continue until the position is filled. Applications require a cover letter, a current resume, contact information for three professional references, and responses to the supplemental mission questions.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Preferred Qualifications

Essential Functions:
  • Work hours necessary to perform job requirements satisfactorily on a regular basis.
  • Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers.
  • Comply with Marian University policies and practices and seeking clarification of them when necessary.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands

Posting Detail Information

Posting Number
Open Date

Close Date

Open Until Filled
Special Instructions to Applicants

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
Advertising Summary

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How do you think Marian University’s mission, as well as the Catholic Franciscan identity, will support your work as a professor/administrator?

    (Open Ended Question)

  2. * How will the work you do in your role at Marian University be different in light of the mission and identity of the University?

    (Open Ended Question)

  3. * How will you promote the success of those from marginalized groups?

    (Open Ended Question)

  4. * In what ways will your work promote and support transformational leaders that are trustworthy, healthy, skilled and inquisitive?

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


Marian University

At Marian University, our vision is to provide an education distinguished in its ability to prepare transformative leaders for service to the world. Our mission is to be a great Catholic university dedicated to achieving excellence in learning, which is achieved through teaching, research, and scholarly activities in the Franciscan and liberal arts tradition. We welcome students of all faiths who seek an educational experience framed within the context of our Franciscan values of dignity of the individualpeace and justicereconciliation, and responsible stewardship. Our understanding of these values is informed by reflection on the life of Jesus Christ and prayer.

The institution grew out of the dedication and vision of Sister Theresa Hackelmeier and the Sisters of St. Francis, Oldenburg, who established a school in Oldenburg, Indiana, in 1851. The college was founded in Oldenburg in 1936 and moved to Indianapolis in 1937. On July 1, 2009, Marian College became Marian University.

Marian University is proud to be a higher education institution just ten minutes away from downtown Indianapolis. Here, you’ll not only get to benefit from the exceptional employment and internship opportunities the city has to offer but also its diverse culture and lively personality. From cool cultural districts with unique entertainment, shopping, and dining options to outdoor festivals, professional and amateur sports events, hiking and biking trails, and more, Marian University is conveniently located in the heart of it all. Whether it’s walking around Monument Circle, floating down the canal in a paddleboat, visiting the various historical sites and museums, or dining on Mass Ave, you’ll quickly find your favorite local hangouts and love this city just as much as we do.

Marian University Indy


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