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Position Details

Position Information

Position Title
Clinical Coordinator
Job Description

As part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University is seeking a Clinical Coordinator to promote Marian University’s Catholic Franciscan mission and identity by providing administrative leadership as well as clinical coordination for the faculty and students in distance programs. We are seeking applicants who are organized, detailed-oriented, accurate, proficient in Microsoft Office applications, and adhere to the strictest confidentiality regarding data and information. This position reports directly to the Dean or Associate Dean designee.

Essential Duties and Responsibilities:
  • Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies.
  • Supervise administrative assistants in the Leighton School of Nursing ( LSON ) and distribute LSON -wide work to other assistants as needed.
  • Manage and process all university paperwork regarding LSON faculty, staff, and students.
  • Manage hiring process for new faculty (includes adjuncts) and staff.
  • Prepare and maintain contracts and files for all new hires, including faculty, staff, and student workers.
  • Create program materials such as awards, flyers for events, and orientation packets for LSON .
  • Oversee and assist with occasional event planning for special groups.
  • Support the Dean and Associate/Assistant Deans/Directors.
  • Coordinate all aspects of office mailings, including mass mailings to faculty, staff and/or students.
  • Generate correspondence to and from the LSON .
  • Maintain an accurate budget for LSON in collaboration with the Dean.
  • Maintain data for the departments as needed.
  • Ensure clinical compliance for remote students and faculty.
  • Communicate with stakeholders regarding clinical compliance requirements in a timely manner.
  • Answer telephones and take messages.
  • Schedule appointments, committee meetings, and faculty meetings upon request of the Dean or other members of the LSON and Health Professions leadership teams.
  • Maintain office documents and files.
  • Order and manage office supplies and marketing products for LSON .
  • Order simulation supplies in collaboration with LSON leadership team.
  • Manage all documents requiring Dean’s approval.
  • Perform all other duties as assigned.

Required Qualifications

Required Qualification:
  • High school diploma or general education degree ( GED ) required
  • Candidates with a bachelor’s degree in a business, management, leadership or health related area are preferred; candidates with an associate degree or other areas of experience may be considered.
  • Five or more years of related experience (preferably in higher education) and/or training or equivalent combination of education and experience
  • Ability to write, analyze and interpret financial reports, and legal documents and utilize this information in planning processes
  • Ability to define problems, collect data, establish facts, and draw valid conclusions/findings into strategic and tactical plans.
  • Excellent communication skills (verbal and written)
  • Ability to connect with a multitude of audiences
  • Ability to lead and motivate teams
  • Project and event management experience
  • Strong initiative and critical-thinking skills
  • Solid flow-through with all constituents
    Commitment to customer service
  • Strong sense of responsibility and accountability
  • The ability to multi-task, prioritize, problem solve, and meet deadlines
  • Thrive in a fast-paced environment
  • Fluency with technology and experience with Microsoft products including, but not limited to, Word and Excel
  • Desire and willingness to learn new technology platforms and systems
Review of applications will begin immediately and continue until the position is filled. Applications require a cover letter, a current resume, contact information for three professional references, and responses to the supplemental mission questions.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
Preferred Qualifications

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
Physical Demands

Posting Detail Information

Posting Number
Open Date

Close Date

Open Until Filled
Special Instructions to Applicants

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
Advertising Summary

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How do you think Marian University’s mission, as well as the Catholic Franciscan identity, will support your work as a professor/administrator?

    (Open Ended Question)

  2. * How will the work you do in your role at Marian University be different in light of the mission and identity of the University?

    (Open Ended Question)

  3. * How will you promote the success of those from marginalized groups?

    (Open Ended Question)

  4. * In what ways will your work promote and support transformational leaders that are trustworthy, healthy, skilled and inquisitive?

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


Marian University

At Marian University, our vision is to provide an education distinguished in its ability to prepare transformative leaders for service to the world. Our mission is to be a great Catholic university dedicated to achieving excellence in learning, which is achieved through teaching, research, and scholarly activities in the Franciscan and liberal arts tradition. We welcome students of all faiths who seek an educational experience framed within the context of our Franciscan values of dignity of the individualpeace and justicereconciliation, and responsible stewardship. Our understanding of these values is informed by reflection on the life of Jesus Christ and prayer.

The institution grew out of the dedication and vision of Sister Theresa Hackelmeier and the Sisters of St. Francis, Oldenburg, who established a school in Oldenburg, Indiana, in 1851. The college was founded in Oldenburg in 1936 and moved to Indianapolis in 1937. On July 1, 2009, Marian College became Marian University.

Marian University is proud to be a higher education institution just ten minutes away from downtown Indianapolis. Here, you’ll not only get to benefit from the exceptional employment and internship opportunities the city has to offer but also its diverse culture and lively personality. From cool cultural districts with unique entertainment, shopping, and dining options to outdoor festivals, professional and amateur sports events, hiking and biking trails, and more, Marian University is conveniently located in the heart of it all. Whether it’s walking around Monument Circle, floating down the canal in a paddleboat, visiting the various historical sites and museums, or dining on Mass Ave, you’ll quickly find your favorite local hangouts and love this city just as much as we do.

Marian University Indy


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