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Administrative Assistant I

Employer
Bowie State University
Location
Bowie, Maryland, United States
Salary
Salary Not Specified
Date posted
Feb 6, 2024
Posting Details

Job Specification Information

Job Posting Number

S419NE

Position Title

Administrative Assistant I

Class Title

Regular or Contingent II

Regular (PIN)

Desired Start Date

FLSA

Non-Exempt

Grade/Range

$38,732 - $50,287

Open Date

02/06/2024

Close Date

Open Until Filled

Yes

Duties and Responsibilities

As an integral part of the President’s team, under general supervision, the Administrative Assistant I provide moderately complex administrative support to the President’s Office. Work requires knowledge of the organization and involves working closely with the President’s Executive Assistant. The primary function of this position is managing the front office area and supporting the operations of the President’s Office.
  • Screen and direct incoming calls, emails, and visitors.
  • Maintain the front office area.
  • Prepare requisitions, expense reports and other required documents in concert with the President’s Executive Assistant.
  • Maintain customer service log and track issues through resolution.
  • Maintain and update internal and external contacts and distribution lists.
  • Maintain databases and filing systems.
  • Receive and sort all mail and packages.
  • Assist in ordering office supplies and equipment.
  • Assist in day-to-day office operations and tasks.

Perform other related administrative duties as assigned.

Minimum Qualifications

These are the job duties for required of the position

Education

High school diploma.

Experience

Two years’ experience providing high-level administrative support for a President/Chief Executive Officer or other senior official at a comparable organization.

Knowledge Skills and Abilities
  • Strong verbal and written communication skills.
  • Commitment to excellence and outstanding customer service.
  • Ability to handle a fast-paced environment.
  • Strong interpersonal skills with an ability to interact with students, staff, administrators, diverse campus constituencies, and external entities and stakeholders.
  • Good judgment and appropriate discretion and tact in handling sensitive matters.
  • Ability to project a professional, polished image in representing the Office of the President.
  • Strong technological skills with proficiency in Word, Excel, and Outlook.
Conditions of Employment

Special Requirement: A skills level assessment will be administered to qualified candidates on Microsoft 2016 Word, Excel, and PowerPoint.

Please be advised, COVID -19 vaccinations are not required but encouraged for all eligible students, faculty and staff returning to USM institutions. This protocol is subject to change.

Bowie State University is an equal opportunity/affirmative action employer.

Other

BSU offers a generous and comprehensive benefits package, which includes 22 vacation days, 13 holidays, 15 sick days; comprehensive medical, dental, and vision insurances, flexible spending account, and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools, winter and spring breaks.

Posting Detail Information

Special Instructions to Applicant

Quick Link for Internal Postings

https://bowiestate.peopleadmin.com/postings/3549

Pass Message

Fail Message

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you have a high school diploma or GED?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents

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