Registrar

UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs. 

UMA is the third largest public university in Maine.  In addition to its main campus in the state’s capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.

The University of Maine at Augusta is seeking applicants for the full-time position of Registrar. The Registrar has the primary responsibility for academic record keeping. This includes both course master files and student records. 

Essential duties include:
 

• Developing and implementing, monitoring and assessing policies and procedures that assure that academic records are kept accurately and up-to-date. This includes registration processing, grading, academic action, transcription evaluation, veteran certification, and immunization.
• Develop, implement, and monitor policies and procedures designed to facilitate timely and effective development of term academic schedules and the assignment of classrooms on the Augusta campus.
• Promulgate policies and procedures assuring the effective management of student information in a variety of databases with primary responsibility for updating, maintaining, and managing academic information currently stored in MaineStreet.
• Develop, implement, and monitor policies and procedures designed to facilitate timely and effective verification of student academic records for third parties, to include Federal/State- supported programs such as V.A. Educational Benefits.
• Communicate academic policies and procedures to campus and UMA Centers’ staff.
• Oversee the Registrar’s Office budget.
• Assist the office staff in daily duties, including building the semester course schedule.

A full position description can be found online here:  https://drive.google.com/file/d/1GLbqNKvdoims7DVdYts9Q8bDz30u0kW8/view?usp=sharing. 

Work Schedule:  Monday - Friday 8:00 AM - 5:00 PM, evenings and weekends as necessary.

Salary:  A typical salary for this position is in the mid-to-high 60s and is commensurate with qualifications and experience. The university offers excellent fringe benefits package to include health, vision, and dental insurance, vacation time, tuition waiver, and retirement benefits. To learn more about the University's comprehensive fringe-benefits package, please see the video posted here:  https://video.maine.edu/media/2021+University+of+Maine+System+Benefits+Overview/1_rsmq2g26.

Required Qualifications:
 

• Baccalaureate degree or an equivalent combination of experience and training
• Good oral and written communication skills
• Ability to act independently
• Problem-solving ability
• One to three years of supervisory experience
• Computer competency
• Exceptional organizational skills and the ability to manage multiple projects
• Demonstrated attention to detail, accuracy, and efficiency
• Ability to communicate information, both verbally and in writing, to constituents with a wide range of understanding and experience

Preferred Qualifications:
 

• Master’s degree
• Three to five years of Registrar’s Office experience

Applicants must complete an online application and submit a cover letter and resume at https://uma.hiretouch.com/. Materials must be submitted via "Apply for Position." You will need to create an applicant profile, complete an application, upload a cover letter which fully describes your qualifications and experiences with specific reference to the required and preferred qualifications, a resume/curriculum vitae and contact information for three professional references. You will also need to complete the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status form.  

Review of applications will begin September 13. Materials received after September 12, 2021 will be considered at the discretion of the university. We are not able to consider applicants who require Visa sponsorship support.  

The successful applicant is subject to appropriate background screening.

The University of Maine at Augusta is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following office has been designated to handle inquiries regarding non-discrimination policies:  Director of Equal Opportunity, 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754 or at 207.581.1226.