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Financial/Administrative Services Specialist, CCWSC

Employer
Metropolitan State University of Denver
Location
Colorado, United States
Salary
Salary Not Specified
Date posted
Jan 30, 2024
Department
Social Work

Position Summary

The Department of Social Work at MSU Denver is a rapidly growing academic unit consisting of undergraduate and graduate social work education (BSSW and MSW degree programs), the Office of Field Education, and the Office of Social Work Student Services, Operations and Finance (OSWSS-OF).

The Colorado Child Welfare Scholars Consortium (CCWSC) is a partnership with the CO Department of Human Services (CDHS), participating schools of social work in Colorado, and county departments of human/social services that is housed within the Department of Social Work at MSU Denver. The CCWSC aims to grow and support the Colorado child welfare workforce through social work education and student scholarships and post-graduation alumni support.

Working under the direction of the CCWSC Project Director, this position leads a diverse array of financial and administrative activities for the Colorado Child Welfare Scholars Consortium (CCWSC). The CCWSC Finance & Administrative Specialist (FAS) leads the CCWSC financial management with internal and external partners, including other universities. With a keen attention to detail, this position is responsible for managing the development and implementation of a financial database, implementation and continuous quality oversight and process improvement assurance/improvement for payroll, purchasing, budget tracking, financial reporting, and record keeping. The FAS orchestrates administrative support for the CCWSC with particular attention to marketing and communication strategies, meeting and event coordination, and day-to-day responsibilities. The CCWSC FAS must be able to proactively support the sustainability of the CCWSC within the context of a growing department and regularly changing university policies, procedures, and systems. They must be able to anticipate the needs and strategic goals of the CCWSC and develop and modify activities and processes accordingly.

MSU Denver enrolls over 17,000 students, where nearly 60% are first generation and over 55% are students of color. Located in downtown Denver, we are a designated Hispanic Serving Institution (HSI), an INSIGHT into Diversity Higher Education Excellence in Diversity ( HEED ) Award winner for 10 consecutive years, and the only Seal of Excelencia certified institution in Colorado. As the third largest institution of higher education in Colorado and the only institution with an open access mission, MSU Denver is a model university for today’s college students. The University serves the most diverse undergraduate student population in the state, as well as the most first-generation students and Deferred Action for Childhood Arrivals students. MSU Denver is particularly interested in applicants who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for under-represented and historically minoritized groups.

Responsibilities

Budget Support & Accounting Services (80%)

The CCWSC Finance & Administrative Specialist must pay high attention to detail to lead financial tracking and accounting activities in the CCWCS that consist of external grant and contract funds from both state and federal sources. The CCWSC FAS is expected to oversee financial activities by accurately tracking and reporting budgets, forecasting annual budgets, and compiling quarterly and annual budget reports, in accordance with Title IV-E regulations. The FAS must be versed in appropriate certified public expenditure (CPE) categories, including faculty and staff salary and fringe, indirect spending, materials and supplies, travel, grants and scholarly awards approval and spending, professional development funding, etc., from MSU Denver as well as those of partner universities. The CCWSC FAS will oversee the development and implementation of a Title IV-E database for financial and student tracking. This position must be knowledgeable about Title IV-E funding and follow federal and state guidance to develop and implement program procedures that ensure the accuracy and effectiveness of CCWSC budget management. The FAS will participate in mandatory ongoing quality assurance training and consultation to ensure compliance. The CCWSC FAS will work to improve documentation and tracking processes in Workday, Excel, and Banner.

This position collaborates closely with internal and external project stakeholders to develop and implement processes and procedures for CCWSC financial management. These partners will include but are not limited to the OSWSS-OF team, the College of Health and Human Sciences (CHHS), Accounts Payable, Controller’s Office, Sponsored Projects Accounting and Compliance (SPAC) office, the Office of Research and Sponsored Projects (ORSP), university partners, the Colorado Department of Human Services (CHDS), and county departments of human services. This position should be well-versed in accounting and travel policies and procedures set forth by MSU Denver, the State of Colorado, and external funding sources. This position supports collaboration and requires a high level of accountability, clear communication (both written and verbal), and innovative thinking, to improve CCWSC processes.

CCWSC Coordination Support (20%)

The CCWSC Finance & Administrative Specialist supports the CCWSC and MSU Denver Department of Social Work as the lead University for the CCWSC. As such, these tasks include creating a welcoming and organized workplace for new and continuing university partners and all student scholars. The CCWSC FAS is responsible for the development and implementation of a marketing and communication plan, with support from the project team. Additional tasks may include but are not limited to meeting and event planning, preparation, and day-of support and follow-up, travel coordination; marketing and communication to enhance recruitment efforts via MailChimp and Canva; and collaboration with county and state partners. This position includes administrative tasks such as staffing support, student employment, and personnel record keeping. In addition, this position will assist with data collection and/or assessment activities.

The CCWSC Finance & Administrative Specialist works to support the CCWSC Director on various initiatives of the CCWSC and project support for key faculty positions in the Department of Social Work including the CCWSC PI, Director, MSW and BSSW program representatives and Field Faculty representative(s). The successful candidate may be involved in other program activities as time and interest allow.

Job Knowledge, Skills and Competencies
  • Strong verbal and written communication skills; the ability to communicate with a wide variety of constituents effectively and with a high degree of professionalism
  • Ability to work independently and as part of a collaborative team
  • Computer and technological proficiency with the ability to learn new systems, software, and tools
  • Ability to maintain documentation and handle sensitive matters that require discretion and confidentiality
  • The ability to accurately manage multiple tasks simultaneously and meet deadlines
  • Ability to provide administrative support in a busy environment
  • Meticulous attention to detail
  • Ability to interpret and follow complex rules, regulations, policies, procedures, and guidelines
Required Qualifications
  • Bachelor’s degree or equivalent work experience in a financial and administrative support setting (if you plan to use the equivalence option to establish qualified status please note: one year of education is equal to two years of experience)
  • Professional experience with:
    • Accounting
    • Microsoft Office Suite, specifically Microsoft Excel
    • Data management and/or record keeping experience
    • Purchasing
Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.

Preferred Qualifications
  • Master’s degree or equivalent work experience in a financial and administrative support/grants management setting
  • Grant and/or contract accounting, reporting or management
  • Experience interpreting and working with Title IV-E Federal Regulations and Reimbursement
  • Experience with Banner and/or Workday navigation
  • Event/meeting support experience
  • Experience in higher education or nonprofit management (1+ years)
  • Accounting experience in a higher education setting (1+ years)
  • Experience supporting online programming activities
  • Database development and implementation management
  • Knowledge of federal, state and local child welfare policies and practices
  • Marketing and communications experience, particularly with Word Press and listserv management
Work Hours/Type

This is a hybrid position designed to support flexibility with both in-office work, as well as some remote schedules.

Salary for Announcement

The anticipated hiring range for this position is $55,000 - $62,000. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, free RTD pass, and more. For a brief overview of these options, please visit our Benefits section.

Instructions to Apply

Review of applications will begin immediately and will continue on a rolling basis until the position is filled. C andidate s must apply online through MSU Denver’s career site, https://msudenver.wd1.myworkdayjobs.com/MSUDenver, by searching JR102042. Internal applicants must apply through their MSU Denver Workday Home page.

Complete applications will include the following required materials:
  • Resume

  • Cover l etter

  • A list of three professional references with contact information; at least one reference provided must be a supervisor (either current or former)

**Applicants will notice on the application portal there is one location (the resume/cover letter submission field) to upload all required materials. Multiple documents can be submitted into this one field; alternatively, merge all documents into one PDF and upload. ​Once submitted, you will not be able to edit your application.

Official transcripts will be required of the candidate selected for hire.

Closing Date

Open Until Filled

Posting RepresentativeTanya Rogowsky

Posting Representative Emailtrogowsk@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu .

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

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