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Staff Associate, Post Award Grants Officer

Employer
Worcester State University
Location
Worcester, Massachusetts, United States
Salary
Salary Not Specified
Date posted
Jan 25, 2024

Job Details

About Worcester State University:

WORCESTER STATE UNIVERSITY is a liberal arts and sciences university with a long tradition of academic excellence dating back to 1874, as well as an Affirmative Action/Equal Opportunity Employer that seeks to reflect the diversity of its community. Our workforce is dedicated to academic quality, student-centered programming, engaged citizenship, open exchanges of ideas, diversity and inclusiveness, and civility and integrity. We are looking for job applicants who share these values and commitment to our students.

Worcester State is centrally located in Massachusetts, about an hour's drive from Boston, Springfield, and Providence, Rhode Island. Our 58-acre campus is nestled in the residential northwest side of Worcester--the second largest city in New England and home to 37,000 college students at more than a dozen colleges and universities. Over 6,000 of those students attend Worcester State--approximately 5,300 are undergraduates and 1,000 are graduate students. Learn more about us at worcester.edu/about .


Job Description:

OFFICIAL TITLE: Staff Associate, Post Award Grants Officer
SUPERVISION RECEIVED: Director for the Office of Grants and Sponsored Research
SUPERVISION EXERCISED: May supervise student employees, as assigned

General Statement of Duties: The Staff Associate, Post Award Grants Officer is responsible for facilitating the grant post-award process, and supporting post-award compliance. The incumbent will collaborate with stakeholders in initiating grant-funded project activities in order to fulfill award requirements and timelines. They will disseminate information related to award and contract fulfillment activities, and support reporting as required. They will ensure diligent tracking and reporting of solicitation and award metrics. Under the direction of the Director, this individual is responsible for supporting compliance with sponsored agency programmatic policies, guidelines, rules, and regulations.

Responsibilities:

(E) = Essential

  1. (E) Provides university-wide support for grants, sponsored research, and externally funded projects.
  2. (E) Assists with grant orientation for new project directors, principal investigators, and other staff on policies, procedures and forms required for sponsored projects.
  3. (E) Facilitates awarded grant administration activities to ensure timelines are met; disseminates relevant information to faculty and staff.
  4. (E) Interprets and ensures compliance with agency rules, regulations, guidelines, etc., and provides technical assistance to program director/principal investigator in award compliance.
  5. (E) Establishes calendar of reporting and closeout reminders for sponsored programs; reminds project directors and principal investigators of reporting deadlines.
  6. (E) Maintains data collection systems, including necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities. Serves as central point of contact between program staff and funder.
  7. (E) Performs document inventory of closeout awarded projects.
  8. (E) Acts as a department liaison for awarded grants to community organizations, government agencies, funding agencies, and university teams.
  9. (E) Serves as a contact and advisor between the University and external funding officers; supports project directors, principal investigators and other university offices with post-award activities.
  10. (E) Assists with the preparation of funding agency reports, in conjunction with the principal investigator, program director, and/or accounting and finance.
  11. (E) Coordinates submission of proposed program changes and budget amendments to funders in coordination with the Director, finance staff and project director.
  12. (E) Assists with non-competitive grant continuation applications.
  13. (E) Reviews and prepares information and reports for internal and external stakeholders; assists in editing and organizing grant documents written by other faculty and staff.
  14. (E) Acts as a point of contact for all assigned activities; provides training, guidance, and advice to program staff on compliance issues and questions.
  15. (E) Facilities workshops and provides technical assistance for faculty and staff; develops training materials accordingly.
  16. (E) Works with project directors and principal investigators on any compliance issues regarding grantor agency regulations, and disallowances with their program; assists in correcting discrepancies and monitors corrective actions.
  17. (E) Works as part of a team with other departmental staff to assist the university with maintaining external funding.
  18. (E) Investigates all issues for compliance with standard policies and procedures in collaboration with Accounting and Finance and the Director of Grants.
  19. (E) Demonstrates civility and professional, customer-service oriented behavior, worthy of emulation by other staff and students.
  20. (E) Responsible for contributing to the success of strategies outlined in the WSU Strategic Plan.
  21. (E) Responsible for contributing to Equal Opportunity/Affirmative Action objectives.
  22. (E) Performs other duties as assigned.



Requirements:

Required Qualifications:
  • Bachelor's degree in Education, Business Administration, Public Administration or a related field.
  • Three years minimum experience working specifically with grants from federal, state and private funding sources, including experience with interpreting reporting requirements and funding guidelines, and monitoring budgets.
  • Ability to read, comprehend, interpret, and apply government regulations and proposal guidelines, explain policies and procedures, rules, and regulations in a collegial manner, facilitate meetings and coordinate the work of teams. Candidate must be able to work effectively independently and as part of a team.
  • Knowledge of the following: Effective project management techniques, education institutional policies and procedures, and post-award compliance best practices.
  • Demonstrated ability with computer applications in support of essential job functions including Adobe, MS Word, Excel, PowerPoint, Access and other software useful for managing grant processes.
  • Ability to manage and prioritize projects effectively to meet office and proposal deadlines, and communicate effectively in oral and written form.
  • Ability to successfully pass a thorough background check and CORI check.
  • Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications:
  • Masters or other advanced degree in Education, Business Administration, Public Administration or a related field.
  • Five years of experience specifically with grants from federal, state and private funding sources, including experience with interpreting reporting requirements and funding guidelines, and monitoring budgets with multiple concurrent timelines.
  • Experience with online Federal, State and private grant filing systems including but not limited to grants.gov; Ed Grants; GEMS; research.gov; Foundant and Friendly.

Additional Information:

This is a full-time, benefited, exempt, professional APA position. The firm annual salary range for this position is $65,000- $70,000, commensurate with relevant professional experience and education.

Here at Worcester State University, it is strongly recommended that all employees be vaccinated against COVID-19 before they begin employment.

Worcester State University offers a competitive benefits package that includes:
  • a choice of 8 different pre-taxed, health insurance plan options
  • a choice of pension or 401(a), and supplemental plan retirement options
  • life insurance up to 8x the annual salary
  • long-term disability coverage
  • dental insurance
  • 20 vacation days accrued per year
  • 15 sick days accrued per year
  • 5 personal days per year
  • paid holidays
  • tuition remission for self, spouse, and dependent children
  • and more...
We are an equal opportunity/Affirmative Action Employer. M/F/D/V. Members of traditionally underrepresented groups are strongly encouraged to apply.


Application Instructions:

Applicants must apply online and may do so by visiting www.worcester.edu/careers, and submitting a cover letter, resume, and the contact information of three professional references.

For assistance with uploading materials, log a ticket via the HelpDesk link, or contact us directly at 508-929-8053.

URL: www.worcester.edu

Company

Worcester State University

Founded in 1874 as a teacher-training school, Worcester State University has grown to become a traditional liberal arts and sciences university with programs spanning the biomedical sciences, business, humanities, behavioral sciences, the health professions, and, of course, education.

The Worcester State University campus is centrally located in Massachusetts about an hour’s drive from Boston and Springfield, Mass. and Providence, R.I. Our 58-acre campus is nestled in the residential northwest side of Worcester—the second largest city in New England and home to 37,000 college students at more than a dozen colleges and universities.

The Worcester State University campus is centrally located in Massachusetts about an hour’s drive from Boston and Springfield, Mass. and Providence, R.I. Our 58-acre campus is nestled in the residential northwest side of Worcester—the second largest city in New England and home to 37,000 college students at more than a dozen colleges and universities.

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