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Chief Disbursement Officer (Accounts Payable)

Employer
Southern University at New Orleans
Location
New Orleans, Louisiana (US)
Salary
$45,000 - $58,000
Date posted
Jan 27, 2024

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Job Details

FLSA Classification
Exempt
Salary Range/Grade
Salary Range:  $45,000 - $58,000
Reports to
Associate Comptroller

Summary/objective
The Division of Finance and Administration is principally responsible for the stewardship of the University's resources - financial, physical and information technology. We are committed to continuously improving the services provided to meet the needs of the faculty, staff, and students that we serve. Therefore, the Chief Disbursement Office must practice high ethical and moral standards, practice excellent professional behavior and commit to the department objectives.

The Chief Disbursement Officer will manage all aspects of accounts payable (including vendor payment, student stipends and travel reimbursements, etc.). The Chief Disbursement Officer must address all vendor inquiries and work closely with the Chief Accountant Officer in resolving issues related to invoice payments.  He or she must be able to assimilate and organize a wide range of accounts payable and administrative tasks, meet deadlines, work independently and prioritize job duties. This position develops and maintains effective and harmonious working relationships the with end user departments, insuring cooperative efforts in accomplishing the shared goals and objectives in support of the institutional mission.  The Chief Disbursement Officer has the ability to demonstrate exceptional customer service skills and interpersonal skills along with the ability to communicate effectively, both verbally and in writing. 

Essential functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  1. Process requests for payment to include: purchase orders, departmental invoices, and contracts.
  2. Receives all written communication between vendors and departments, monitors AP email account, and communicates to respective departments/vendors.
  3. Researches files to handle inquiries with reference to the status of payments, unpaid invoices, unpaid departmental invoices, unpaid purchase orders, and open commitments.
  4. Maintains up-to-date files on materials received for processing.
  5. Assures that files are maintained on vendors.
  6. Develops appropriate responses for vendors inquiring with reference to tax status.
  7. Coordinates the assembly of various documents required to resolve problems, requisitions, or deliveries of goods or services.
  8. Assures that appropriate voucher logs are maintained on an up-to-date basis.
  9. Verifies materials batched to assure that documentation is complete, accurate, and in proper form.
  10. Assembles properly batched materials for processing in the system.
  11. Verifies documents for processing are coded to the correct account.
  12. Prepare journal entries involving AP transactions.
  13. Assist and support administration of the LaCarte procurement card program by analyzing, monitoring and reinforcing control environment to ensure cardholders are in compliance with established policies and procedures.
  14. Prepares the annual 1099 reports and makes necessary adjustments to ensure accuracy and timeliness of submittal of the files to the IRS and forms to the vendors.
  15. Set up AP accrual for year-end closing and assists in other year-end closing tasks.
  16. Other duties as assigned.

Competencies 

  • Attention to detail.  May go through a number of payment requests and bills in a given day and must be able to analyze, pay and record each transaction. Must ensure that all documentation fits policy and supports the payment. Must accurately input payment details and the payee's information.
  • Organization and prioritization.  Must maintain a well-organized system to match the right documents to the right files and payments. Must be able to prioritize payments based on due dates, amounts and the relationship with the payee.
  • Teamwork and communication.  Must be able to effectively communicate with other team members to establish proper record-keeping and to ensure that everyone is aware of how transactions are processed.
  • Must have a good working knowledge of accounting systems and technology.  Must have the ability to work with spreadsheets with advanced knowledge preferred.

Required education and experience

  • Bachelor’s degree in accounting, finance, business administration or related discipline. 
  • Four years of Accounts Payable experience.
  • Requires the kind of teamwork, supervision, and personal interaction, that cannot be had in a home office situation; therefore, regular and predictable on-site attendance is a job requirement.

Preferred education and experience

  • Experience at an institution of higher education is preferred.
  • Experience with BANNER financial modules is desired.

Southern University of New Orleans (SUNO) is an Equal Opportunity Employer.
Non-Discrimination Statement

In compliance with Title IX of the Education Amendments of 1972, Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws, Southern University at New Orleans (SUNO) forbids discriminating or harassing conduct that is based on an individual's race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or military status, membership in Uniformed Services, and all other categories protected by applicable state and federal laws.

This commitment applies but is not limited to decisions made with respect to hiring and promotion, the administration of educational programs and policies, scholarship and loan programs, and athletic or other College-administered programs. Discriminatory acts of any kind are strictly forbidden.

American with Disabilities Act (ADA) Statement
Southern University of New Orleans (SUNO) complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources.

An Equal Opportunity Employer
State as a Model Employer - SAME

 

Company

SUNO

Southern University at New Orleans (SUNO) was founded as a branch unit of Southern University and Agricultural & Mechanical College in Baton Rouge (SUBR) on September 4, 1956.  Our mission is to promote the upward mobility of diverse populations of traditional and non-traditional students through quality academic programs, teaching, research, and service to achieve excellence in higher education using various teaching and learning modalities.  As a member agency of the State of Louisiana and the Southern University System, SUNO employees are offered a wide range of compensation benefits and professional development opportunities.  We aim to attract, enhance, and retain energetic and highly qualified faculty and staff.

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