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Travel Specialist

Employer
Southern University at New Orleans
Location
New Orleans, Louisiana (US)
Salary
$35,000 - $45,000
Date posted
Jan 27, 2024

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Job Details

FLSA Classification
Non-Exempt
Salary Range/Grade
Salary Range:  $35,000 - $45,000
Reports to
Director of Purchasing

Job Description 
Summary/objective

The Division of Finance and Administration is principally responsible for the stewardship of the University's resources - financial, physical and information technology. We are committed to continuously improving the services provided to meet the needs of the faculty, staff, and students that we serve. Therefore, the Travel Specialist must practice high ethical and moral standards, practice excellent professional behavior and commit to the department objectives.

The Travel Specialist will serve as the primary contact for all University travel needs. The incumbent will represent the department in educating employees about all aspects of travel; administer and enforce travel regulations and policies; secure bookings, process payments, and confirm travel-related expenses; research questions and issues; reconcile credit card transactions; Respond to time-sensitive issues regularly; adhere to all prescribed policies and procedures. 

Essential functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  1. Review and process Request for Authorization to Travel documents for compliance with PPM49; process and complete requests for car rental bookings, registration payments, airfare payments, hotel payments, and cash advances.
  2. Collect Bank of America Statements, Travel Card Logs, and supporting documentation from University cardholders.
  3. Perform administrative duties, maintaining accurate files and record systems.
  4. Providing training to departments, staff, faculty, and approvers on the travel and expense policy, card program, and the process for submitting travel and expense claims.
  5. Implements any functional changes to the travel request and expense systems or procedures, ensuring related assignments are carried out efficiently, effectively, and timely and communicated effectively.
  6. Provides all necessary documentation in support of travel.
  7. Completes all requirements for reconciling travel card purchases.
  8. Provides guidance regarding travel policy.
  9. Work additional hours (may include weekends) needed to complete work assignments; work modified hours during the University's fiscal year-end.
  10. Other duties as assigned.

Competencies 

  • Proficiency in Excel and internet usage. 
  • Exemplary customer service and communication skills.
  • Ability to multi-task and balance changing priorities.
  • Ability to prioritize workload, meet deadlines, and work effectively under pressure with a high accuracy rate.
  • Must ensure that all documentation fits policy and supports the payment. 
  • Must maintain a well-organized record management system. 
  • Must be able to effectively communicate with other team members to establish proper record-keeping and to ensure that everyone is aware of how travel requests are approved and processed.
  • Must have a good working knowledge of accounting systems and technology.  Must have the ability to work with spreadsheets with advanced knowledge preferred.

Required education and experience

  • High school diploma required or four years of experience in accounting, accounts payable, auditing or other detailed administrative experience. 
  • Three years managerial experience required.

Preferred education and experience

  • Associates or Bachelor’s degree in accounting or related field preferred.
  • Previous experience with a large ERP preferred.
  • Experience with BANNER financial modules is desired.

Southern University of New Orleans (SUNO) is an Equal Opportunity Employer.
Non-Discrimination Statement

In compliance with Title IX of the Education Amendments of 1972, Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and other federal, state, and local laws, Southern University at New Orleans (SUNO) forbids discriminating or harassing conduct that is based on an individual's race, color, religion, sex, ethnicity, national origin or ancestry, age, physical or mental disability, sexual orientation, gender identity, gender expression, genetic information, veteran or military status, membership in Uniformed Services, and all other categories protected by applicable state and federal laws.

This commitment applies but is not limited to decisions made with respect to hiring and promotion, the administration of educational programs and policies, scholarship and loan programs, and athletic or other College-administered programs. Discriminatory acts of any kind are strictly forbidden.

American with Disabilities Act (ADA) Statement
Southern University of New Orleans (SUNO) complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Office of Human Resources.

An Equal Opportunity Employer
State as a Model Employer - SAME

 

Company

SUNO

Southern University at New Orleans (SUNO) was founded as a branch unit of Southern University and Agricultural & Mechanical College in Baton Rouge (SUBR) on September 4, 1956.  Our mission is to promote the upward mobility of diverse populations of traditional and non-traditional students through quality academic programs, teaching, research, and service to achieve excellence in higher education using various teaching and learning modalities.  As a member agency of the State of Louisiana and the Southern University System, SUNO employees are offered a wide range of compensation benefits and professional development opportunities.  We aim to attract, enhance, and retain energetic and highly qualified faculty and staff.

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