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Academic Department Coordinator , Department of Computer Science and Program in Film and Media

Employer
Colgate University
Location
New York, United States
Salary
Salary Not Specified
Date posted
Jan 24, 2024

Job Details


Department Statement

This position will support the academic administration of the Department of Computer Science ( COSC ) and the Program in Film and Media Studies ( FMST ). The successful candidate will start by supporting FMST in its current location on campus in Little Hall, and then transition into supporting FMST and COSC in the summer/fall of 2024 in Bernstein Hall, a brand new state-of-the-art building on Colgate’s Middle Campus. The hired Academic Department Coordinator will report to the COSC chair and the FMST director. This position is a unique opportunity for an organized and motivated individual to support Colgate’s ongoing initiative to develop the Middle Campus for Arts, Creativity, and Innovation–an interdisciplinary arts neighborhood down the hill from the academic quad. The successful candidate will be expected to work effectively and efficiently, to maintain a professional environment, and to execute a variety of critical administrative functions.

Accountabilities

-Responsibilities include coordination of the daily operations of the department.
Specific accountabilities include: be a welcoming representative of the academic department/program with visitors and over the phone/email; ensure efficient execution of administrative procedures and processes central to the department/program, including preparing dossiers for pre-tenure, tenure, and promotion reviews of the department/program faculty; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of the department/program; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department/program, which may include researching services and pricing of equipment, processing quotes, creating POs and requisitions and submitting for timely payment.

Maintain records for the department/program, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.

Responsible for communication to include: website maintenance, newsletters, posters, invitations, etc.

Responsible for some aspects of planning and execution of faculty searches, regular events, and special functions, including coordinating with and making travel arrangements for job candidates, guest speakers, and artists.

Responsible for handling logistics for students’ attendance at conferences, including registration, travel, lodging, and reimbursements.

Monitor departmental budgets and report on status, variances, and potential issues.

Responsible for building and/or room scheduling and service requests, as required.

Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.

May be responsible for the timely and efficient execution of special projects, additional activities, committees or other work unique to the department/program, as assigned.

Professional Experience/ Qualifications
  • Solid skills and experience in Microsoft applications, including Excel, and the Google suite of software (especially Google Docs, Google Sheets, and Google Calendar) are essential.
  • Capacity to work well independently and with little direction.
  • Requires strong verbal and written skills, accuracy, attention to detail, flexibility, and willingness to take on new assignments.
  • Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students.
  • Ability to coordinate multi-faceted projects, manage data, and oversee projects to completion.
  • Must be able to manage confidential and sensitive information.
  • Must understand and respect the value of diversity in higher education.
Preferred Qualifications
  • Previous experience in an academic setting desired.
  • Budgetary management experience.
  • Experience with Concur or other travel expense software is a plus.
Education

An Associate’s degree, or a combination of education and experience from which comparable skills are obtained is required.

Job Open Date
01/24/2024

Job Close Date

Open Until Filled
No

Special Instructions Summary

EEO Statement

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

For more information, click the "How to Apply" button.

Company

Colgate University

Colgate is a distinctive, leading American university known for its intellectual rigor, world-class professors, campus of stunning beauty, and alumni famously loyal to their alma mater.

Time and time again, the world has shown an urgent need for citizens with the ability to create, explore, examine, and connect human knowledge. Colgate University has been answering that call through centuries of academic rigor in the liberal arts tradition.

Colgate attracts world-renowned faculty in a breadth of subject matters as well as innovative leaders in higher-ed administration, all dedicated to building on an educational tradition that has prepared generations of Colgate graduates for success. 

Colgate is deeply invested in employees’ success, and we all work together to ensure that students receive the premier education that is at the University’s core.

The Colgate campus, ranked as one of the most beautiful in the nation, is a place where students develop lifelong bonds with each other, faculty, and staff.

Colgate is located in the village of Hamilton, a community of about 3,800 residents who enjoy downtown’s art galleries and restaurants and who take pride in the many historic homes and public buildings.

Colgate University

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