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Director of Advancement Database, UMKC Foundation

University of Missouri Kansas City
Missouri, United States
Salary Not Specified
Date posted
Jan 23, 2024

Job Details

Hiring Department

About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC.

Job Description

Purpose: The Director of Advancement Database is responsible for the maintenance and utilization of the constituent relationship management database (CRM.) This encompasses the supervision of the data services team, the creation and provision of data products (lists, reports, etc.) for both internal and external constituents, and the flow of data into and out of the CRM. The Director will develop, evaluate, and implement policies regarding information distribution and the use of hardware and software, consistent with advancement industry standards, and will also make divisional recommendations regarding hardware and software products to be purchased, installed, and maintained in conjunction with the Office of Information Technology at the System level. The Director will also support relationships with System level advancement services staff and UMKC IT staff.

The Director is expected to have a keen understanding of the business needs and processes of Advancement. The Director possesses (at hiring or within six months) a detailed knowledge of Ellucian Advance CRM, SQL, and the suite of products used by the Advancement team such as iModules. The Director should be able to set goals and solve problems in a fast-paced environment with multiple simultaneous priorities and deadlines.

Organizational Relationships: The Director of Advancement Data has a reporting relationship to the UMKC Foundation’s Assistant Vice President for Advancement Services.

Essential Duties and Skills:
  • (40% of Time) Using Ellucian Advance, SQL, Microsoft BI, iModules, and other tools, ensure proper support for major divisional functions (mail/phone/direct cultivation and solicitation; events; print and email distributions; acknowledgements). Oversee the creation, accuracy, and distribution of reports for development and alumni relations that support and measure these programs.
  • (20% of Time) Develop, evaluate, and implement policies regarding information distribution and the use of hardware and software, consistent with advancement industry standards, and make divisional recommendations regarding hardware and software products to be purchased and installed in conjunction with the Office of Information Technology.
  • (20%) Management of data and gift processing staff members.
  • (5% of Time) Other duties as assigned.
Knowledge Desired:
  • Strong written and verbal communication skills. Must be able to analyze, interpret, synthesize and present complex information effectively.
  • Excellent organizational and time management skills; ability to juggle multiple projects and deadlines and adapt to shifting priorities.
  • Solid knowledge/experience with fundraising databases (Ellucian Advance, a plus), reporting and visualization tools (e.g. Cognos, MS Business Intelligence), and data architecture.
  • Strong understanding of best practices in database management.
  • High-level proficiency in using Microsoft Office suite, with particular emphasis on Excel.
  • Professionalism and discretion in handling confidential donor and prospect information.
  • Personal commitment to professional development and growth.
  • Strong customer service skills
  • Demonstrated ability to train staff and end users.
  • Ability to identify technical and project needs and manage those projects to completion.
  • Demonstrated ability to evaluate and selection of systems.
  • Familiarity with financial reporting requirements of Development
  • May include evening and weekend work to meet deadline needs.
Education and Experience: Bachelor’s degree from an accredited institution in a relevant field plus at least five years’ experience required in the fields of Information Services, database administration, data integrity, or systems management, or equivalent in education, training and experience are required. Familiarity with business processes of fundraising and constituent relations and/or direct experience with Ellucian products and services are preferred.

Supervisory Controls: Incumbent must have a high level of independence in accomplishing the responsibilities of the position. Goals, priorities, and major projects are reviewed and discussed on an on- going basis with the AVP.

Guidelines: Guidelines are provided by the goals and objectives of the position, by fundraising strategies and techniques, by stewardship guidelines, and by the goals of the UMKC Foundation and the mission of the University. Confidentiality and discretion are mandatory.

Complexity: The ability to interact comfortably, tactfully, and effectively with varied internal and external constituencies is essential. Must display a high level of maturity and personal integrity and ability to understand, develop, and sustain resilient and dynamic relationships with colleagues and senior management.

Scope and Effect: This position has a significant effect on the success of the UMKC Foundation. Effective leadership in this role affects UMKC’s ability to meet its goals and provide the best possible education and conduct life-changing research.

Environmental Demands: This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Travel requirements are minimal.

Salary Range: Commensurate with experience, education, and internal equity.

Position will remain open until filled.

Other Information

To be considered for the position, you must email your resume/CV with appropriate attachments directly to UMKC Foundation here: Apply Now!

The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered.

If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume to:

The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit . The Rinehart Foundation, founded in 1957, provides important project support for the School of Dentistry and scholarships for its students; it is a key support for ongoing excellence of the school.

The UMKC Foundation is an equal opportunity employer that values diverse perspectives and backgrounds.



The University of Missouri-Kansas City, one of four universities of the University of Missouri System (UM System), is a doctoral research-intensive public university offering traditional and interdisciplinary programs. The University is designated as a high research activity university by the Carnegie Classification of Institutions of Higher Education and is home to 13 colleges and schools; indeed, few urban universities have the depth and breadth of disciplines (ranging from medicine to the performing arts) offered at UMKC. The University enrolls more than 16,000 students, coming from 48 states and more than 95 countries, in more than 125 academic areas. The student population includes 47% undergraduates, 31% graduates and 22% dual-enrolled HS students. Providing a stimulating classroom experience is paramount at UMKC. The institution’s diverse and international faculty hold doctorates or the highest degree in their field at an impressive 83%. UMKC has earned national and international recognition for the quality of its faculty, students, research and community leadership.

UMKC aspires to be an exemplary public urban research university of the 21st century, pursuing excellence as a human-centric learning and discovery community, fostering equity, diversity and inclusion to enrich the lives of the people and region we serve.

As an urban research university, our mission at the University of Missouri-Kansas City is to promote learning through the discovery, preservation, and dissemination of knowledge of public value across a broad spectrum of disciplines and fields of study. UMKC celebrates the individual and embodies diversity and inclusion by intertwining these goals with innovation to enable transformational impact aimed at bringing cultural, social, health, and economic prosperity to the metropolitan, regional and global communities we serve.

The University is located in a Kansas City metropolitan area that is among the most entrepreneurial cities in America with a population of more than 2.4 million and a diverse portfolio of industries and businesses. Home to a diverse base of corporate centers, high-tech firms and prominent non-profits, Kansas City is an inspiring example of 21st century economic transformation, with UMKC sitting at its heart. From thriving corporate headquarters such Garmin to tech startups such as ZOLOZ and ShotTracker, KC’s business community is strong.

Kansas City offers the best of both worlds—a vibrant, urban community with Midwestern appeal. The city’s rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City’s biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.

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