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Administrative Secretary

Posting Details

Position Information

Working Title
Administrative Secretary

Department
Civic Engagement & Nonprof Capacity Bldg

Compensation Title

Position Number
30000053

Position Status
Regular

Work Schedule

Full-time. Hours generally worked between 8:15 a.m. and 4:30 p.m. M-F. Some evening work to support events. Final schedule to be agreed upon by the employee and supervisor.

Hours per Week
37.5

Months per Year
12

Commitment to Inclusive Excellence

Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

Purpose of Position

To provide administrative assistance and support for community engagement and experiential learning. Includes general secretarial duties, budget maintenance for the office, web support, and event support.

Primary Responsibilities

The general duties for position include:
  • Answering the telephones
  • Greeting visitors
  • Scheduling appointments
  • Handling office correspondence
  • Assisting in monitoring budgets including tracking, including completing monthly budget reports
  • Processing budget/payments in NKU’s enterprise system ( SAP )
  • Ordering and maintaining office supplies
  • Opening and distributing the mail
  • Establishing and maintaining the office files
  • Arranging travel (reservations, registrations etc.)
  • Assisting in updating experiential learning websites
  • Event support
Working with the supervision to maintain budgets is a key duty and includes these specifics:
  • Maintaining the office budget and reconciling monthly statements
  • Processing purchase orders, travel authorizations, copy center requests, printing services requests and budget transfers
  • Provide occasional assistance to the Assistant Provost for presentations, events, workshops, etc.
The ideal candidate for this job is someone who enjoys a variety of tasks and wants to work on a dynamic team.

While the primary purpose of this job is office-oriented and operational, it is also an opportunity to be part of NKU’s community stewardship mission fostering public dialogue on current events and issues, encouraging public engagement on campus, and in the community, and supporting staff working with students in experiential learning.

Qualifications

High school diploma and 2 years of related experience required. Higher education degree helpful but no required.

Working knowledge of Microsoft Office (Word, Excel and PowerPoint).

Experience working with nonprofits and/or event planning.

Any candidate chosen for this position will be required to undergo a pre-employment criminal background check as mandated by state law.

Minimum Education
High School Diploma

Preferred Education
1-2 Years of College

Minimum Experience
2 years

Salary
$14.86/hr minimum

Pay Grade
S65

Posting Detail Information

Requisition Number
2023S1960

Job Open Date
01/17/2024

Job Close Date

Open Until Filled
No

Quick Link
https://jobs.nku.edu/postings/13578

Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. References


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