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Executive Assistant to the Sr. Vice President and Chief Operating Officer

Embry-Riddle Aeronautical University
Daytona Beach, Florida, United States
Salary Not Specified
Date posted
Jan 17, 2024
Job Description

About Embry-Riddle Aeronautical University:

At Embry-Riddle, we take pride in our position as the world's largest and most comprehensive university dedicated to aviation and aerospace. Located in Daytona Beach, Florida, and Prescott, Arizona, our esteemed residential campuses offer a prestigious educational experience. However, our commitment to education knows no borders as our Worldwide campus expands our reach globally, providing a world-class education online and at approximately 110 locations across the United States, Asia, Europe, and Central and South America. This breadth of reach ensures that students can access our exceptional programs without geographical limitations.

With a history spanning nearly a century, we have continually adapted to the dynamic needs of the industries we support. In the Academic Year 2022-23, we welcomed over 11,100 students to our residential campuses and over 19,000 students at our worldwide campus.

Join our global community and embark on a journey of academic excellence and limitless possibilities. Employees working more than 30 hours a week can enjoy medical, dental and vision benefits, an amazing retirement plan with immediate vesting that includes a 6% gift and up to 4% match, free tuition for employees and their immediate family members, and a generous personal leave program. To find out more about our benefits and why ERAU has been named a “Great College to Work For” for 13 consecutive years, visit our careers page .

The Opportunity:

Embry-Riddle Aeronautical University is now hiring an experienced Executive Assistant to the Sr. Vice President and Chief Operating Officer (SVP/COO). As the Executive Assistant, this individual will play a critical role in facilitating the smooth functioning of the SVP/COO's office by managing administrative tasks and ensuring efficient communication and coordination within the organization. This is a dynamic and fast-paced position that requires exceptional multitasking abilities, discretion, and a proactive approach to problem-solving. This role will report directly to the Executive Director of Institutional Efficiency.

Responsibilities include the following:
  • Ensure all administrative, financial, and operational aspects of the SVP/COO’s office are running efficiently, including the management, planning, and tracking for operating budgets.
  • Handle inquiries for the SVP/COO’s office, determine priority, create action plans, and assist with preparing, editing, and disseminating communications.
  • Ensure the SVP/COO’s calendar is aligned with the university’s strategic priorities.
  • Develop and execute proposals/one-pagers for key projects and stakeholders.
  • Prepare and distribute meeting agendas, stakeholder bios, minutes, and other relevant documents (e.g., PPT presentations).
  • Handle sensitive and confidential information with utmost professionalism and discretion.
  • Conduct research, compile data, and prepare reports and presentations as requested.
  • Coordinate travel arrangements and logistics and complete expense reports upon conclusion of university travel.
  • Support the COO in project management and follow-up on action items.
  • Perform general administrative tasks such as filing, record-keeping, answering phone calls, and maintaining office supplies.
  • Communicate regularly and effectively with staff reporting to the SVP/COO.
  • Assume special projects assigned by SVP/COO.
  • Other administrative duties as assigned.

Required Qualifications:
  • Bachelor’s degree and at least five years of proven experience as an executive assistant or in a similar role supporting C-level executives.
  • Excellent technical skills, including proficiency in Excel, PowerPoint, Word, and Outlook.
  • Demonstrated time management skills with the ability to prioritize tasks and meet deadlines.
  • Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
  • High level of discretion and confidentiality when handling sensitive information.
  • Ability to anticipate needs, think critically, and take proactive measures to support the SVP/COO.
  • Exceptional attention to detail and accuracy in all tasks.
  • Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications:
  • Prior experience working in higher education
  • Experience with Workday

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