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Director of Student Employment and the Cocurricular Portfolio

Earlham College
Richmond, Indiana, United States
Salary Not Specified
Date posted
Jan 12, 2024

Job Details

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking a Director of Student Employment and the Cocurricular Portfolio to join our team!


As the Director of Student Employment and the Co-Curricular Portfolio, this person will be the Academic Affairs point person for students, faculty and staff related to the Co-curricular portfolio. The Director of Student Employment and the Co-Curricular Portfolio assumes the responsibility for implementing, updating, and tracking co-curricular experiences and their associated career ready competencies for all students. This position will also work with all oncampus supervisors on incorporating career ready competencies into job descriptions and assessing of these competencies in student employment. The Director of Student Employment and the CoCurricular Portfolio also convenes the Student Employment Oversight Committee and helps ensure compliance with all Federal Work Study rules including the 7% community service rule.

Essential Functions:

Co-Curricular Portfolio system (60%)
  • Serve as point person for engagement with the CoCurricular Portfolio platform company (currently Presence)
  • Maintain and update training materials for students, faculty and staff related to the Co-Curricular Portfolio
  • Provide training to students, faculty and staff related to the competencies in the Co-Curricular Portfolio
  • Support the co-curricular portfolio pathways development in collaboration with AVPAA, Epic Centers, academic departments, and Student Life
  • Work with Epic Center Directors, Program conveners and others on the building of pathways for Career Ready competency achievement.
  • Promote the co-curricular platform and career ready competencies on campus with students and faculty
  • Explore training needs for faculty (incoming and returning) on holistic advising approaches using the cocurricular platform and develop materials needed in collaboration with the Associate Dean for Students.
  • Provide engagement data to the offices of Institutional Effectiveness, Strategic Planning and Diversity Revised 08/25/2022 Initiatives, Student Life, Academic Advising, and Academic Affairs
  • Acts as a liaison between academic affairs and campus areas for the purpose of increasing student retention and sense of belonging for all students through cocurricular tracking
  • Maintain and update student enrollment in the cocurricular platform and collaborate with the AVPAA on updating Epic Advantage awarding in the platform.
  • Coordinate data/reporting on engagement through the co-curricular portfolio system for proactive engagement of students to increase retention
  • Coordinate data/reporting on competency achievement through the co-curricular portfolio system to improve outcomes
  • Develop and maintain holistic advising approaches resources/content stemming from data from cocurricular platform for the Advising moodle resources for students and faculty advisors
  • Participate as a member of the holistic advising team
  • Other duties as assigned
Student Employment Learning and Assessment (40%)
  • Work collaboratively with the Student Employment Oversight Committee to develop, implement and continually revise (as needed) policies and procedures for student employment.
  • Develop and provide training and resources for supervisors on developing job descriptions including Student Employment learning goals, posting jobs, and performing evaluations.
  • Approve new job descriptions for student employees and assist supervisors in writing learning- centric job descriptions.
  • Assist both on-campus supervisors and qualified offcampus work-study employers in posting jobs and hiring students, including providing training and assistance in Handshake.
  • Provide campus-wide training and resources for students related to finding and applying for student employment jobs, gaining needed skills, and making the most of student employment as a high-impact practice.
  • Work collaboratively with Payroll, Human Resources, Financial Aid, Public Safety, and ITS to help students and supervisors with questions and issues related to student employment.
  • Work collaboratively with Community Engagement and Student Employment Oversight Committee to fulfill the College’s off-campus work-study requirements.
  • Work collaboratively with Financial Aid to ensure campus compliance with the federal work- study program
  • Regularly (at least yearly) update and maintain the student employment website, as well as student employment handbooks and other related documents.
Collaborate with Student Employment Oversight Committee, and other colleagues in designing, implementing, and administering ongoing assessment of student learning and outcomes for student employment.
  • Track and evaluate the effectiveness of all student employment initiatives, programs, workshops, and events Discuss with HR
  • Coordinate with HR and Public Safety to provide risk management for student employment. – (HR)

  • Bachelor's Degree required. Master’s degree preferred.
  • Robust affinity with the purposes and value of a liberal arts education
  • Ability to manage multiple projects and multitask.
  • Ability to communicate successfully with people from diverse backgrounds and an expressed commitment to uphold and further Earlham's Diversity Aspirations Vision Statement.
  • Strong communications skills
  • Demonstrated digital literacy skills including working with online student platforms and data management
  • Demonstrated commitment to professionalism in demeanor and work habits.
  • Maintain and foster partnerships with internal and external employers.
  • Share and promote Federal Work Study opportunities, and create employment connections.
  • Maintain Student Employment Handbooks.
  • Maintain thorough knowledge of federal, state and University policies and regulations governing employment programs, including the monitoring of earnings and employer reimbursement policies for both on- and off-campus employment
  • Ensure Work-Study job postings meet federal requirements. Follow-up with students and employers as necessary.
  • Be a positive example and resource to all Earlham Students
Benefits Working at Earlham:
  • Medical, Dental, and Vision Insurance*
  • Company paid Long-Term Disability after 1 year of full-time service*
  • Basic and Voluntary Life insurance*
  • Employee Assistance Program*
  • Campus Store Discount
  • Free ticket vouchers for Richmond Symphony Orchestra
  • Wellness Center Free Membership or Discount for eligible employees
  • Athletic Games-Free entry to all home games
  • Free entry into most Theatre/Music shows
  • Tuition Benefits for Immediate Family for eligible employees*
  • 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
  • Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID
*All employee benefit offerings are subject to employee eligibility per plan documents.

The review of applications will begin immediately and continue until the position is filled.

To Apply
  • Please submit the following application materials through our Earlham Careers Portal
  • Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
  • Resume
  • List of Three References with Contact Information
Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.


Earlham College

Founded in 1847, Earlham College is a nationally-ranked liberal arts college that aspires to change lives for good. Our community is shaped by the perspectives and values of the Religious Society of Friends—commonly known as Quakers—but you don’t have to be Quaker to work or study here. (In fact, most of us aren’t!) Instead, our community comes together around our shared Principles and Practices: respect for persons, integrity, peace and justice, simplicity, and community. Through our common understanding of these values and our shared governance structure, each member of the Earlham community is encouraged to participate fully, applying their personal expertise and experience to moving the College forward.

Earlham welcomes a broadly diverse student body, faculty and staff to its campus.

With a quarter of our students identifying as domestic minorities and another 20 percent coming to Earlham from homes outside the United States, our classrooms, clubs and activities benefit from the wide variety of perspectives and experiences our students bring.

Our 800-acre campus is nestled in the heart of Richmond, Indiana. Richmond and Earlham share a mutually beneficial connection, and our location allows for the best of both worlds—big city amenities aren’t far away, and outdoor activities abound.

We’re delighted that you’re interested in joining the Earlham community and look forward to learning more about you through the application process.

The health and financial security of you and your family is important to us. Earlham College is proud to offer you competitive, comprehensive benefits that enhance the lives of you and your family. These benefits are intended to protect your well-being and financial health. You have the flexibility to select the plans that best meet your needs and the opportunity to elect additional benefits that protect you and your family and balance your life outside of work.

Oh, and by the way—it’s pronounced “Ur-luhm”!


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