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Assistant Director of Grants and Sponsored Research

Earlham College
Richmond, Indiana, United States
Salary Not Specified
Date posted
Jan 12, 2024

Job Details

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking an Assistant Director of Grants and Sponsored Research to join our team!


Earlham College is accepting applications for the position of Assistant Director of Grants and Sponsored Research in the Institutional Advancement Office. This is a full-time, 12-month administrative faculty appointment.

Work in Grants and Sponsored Research enhances college revenue through strategic seeking of governmental, foundation, and corporate grants and contracts. The individual in the role will participate in building a robust and supportive environment for the research and scholarly endeavors of faculty and students through identifying funding opportunities, proposal writing and editing, providing post-award assistance to faculty, and support of a faculty-student collaborative summer research program.

The position will report to the Director of Grants and Sponsored Research and will collaborate regularly with Earlham faculty, Accounting, and the Institutional Advancement office staff.

Essential Functions:
  • Communicate regularly with the Director and Associate Director of Grants and Sponsored Research and Accounting regarding grant activity.
  • Identify and vet funding sources for institutional priorities and faculty research, and disseminate this information to appropriate teaching and administrative faculty.
  • Demonstrate an ability to proactively work with faculty to find funding and develop preproposals, letters of inquiry, and final proposals in accordance with sponsor guidelines.
  • Coach grant-seekers through the proposal development process by providing advice, timelines, and assistance with interdepartmental collaboration.
  • Write and edit institutional proposals and provide editorial feedback on faculty proposals.
  • Help secure internal approvals for pre-proposals (with budgets), final proposals (with budgets), and awards from internal constituents.
  • Assist with budget development.
  • Work with constituencies across campus, including staff and faculty, to facilitate the entire life cycle of the grant.
  • Assist the Office of Grants and Sponsored Research with educating grant seekers regarding federally mandated and foundation grants policies and procedures that are pertinent to their awards (e.g., Responsible Research Conduct, Research Misconduct, Conflict of Interest, Human Subjects Research, and Vertebrate Animal Use).
  • Assist with developing how-to grant writing resources for constituencies through group seminars and one-on-one sessions as well as the office website.
  • Maintain organized grant files, to include tracking external grant applications, report schedules, and grant policies.
  • Perform other duties as assigned. Some job responsibilities may be assigned based on the strengths of the candidate
  • Additional duties as needed to support Earlham College.

  • A bachelor’s degree is required.
  • Excellent written communications skills with solid attention to detail in editorial and proofreading work.
  • Good interpersonal skills for developing and maintaining effective working relationships with faculty, co-workers, and external constituencies.
  • Strong organizational and administrative skills with the ability to work both independently and collaboratively and to organize and manage time effectively.
  • Word processing and spreadsheet competency.
  • Initiative, creativity, and talent for problem-solving.
  • Ability to manage multiple projects with different deadlines.
  • Discretion in dealing with confidential information.
  • General knowledge of a broad range of academic fields, preferred.
  • Project management experience, preferred.
  • Prior experience in Sponsored Programs, Foundation Relations or related fundraising/grant-writing, preferred.
Benefits Working at Earlham:
  • Medical, Dental, and Vision Insurance*
  • Company paid Long-Term Disability after 1 year of full-time service*
  • Basic and Voluntary Life insurance*
  • Employee Assistance Program*
  • Campus Store Discount
  • Free ticket vouchers for Richmond Symphony Orchestra
  • Wellness Center Free Membership or Discount for eligible employees
  • Athletic Games-Free entry to all home games
  • Free entry into most Theatre/Music shows
  • Tuition Benefits for Immediate Family for eligible employees*
  • 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
  • Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID
*All employee benefit offerings are subject to employee eligibility per plan documents.

The review of applications will begin immediately and continue until the position is filled.

To Apply
  • Please submit the following application materials through our Earlham Careers Portal
  • Cover letter
  • 300-500 word statement on diversity, equity, and inclusion in which you concretely detail how your values and professional experience would contribute to Earlham’s commitment to DEI.
  • Resume
  • List of Three References with Contact Information
Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.


Earlham College

Founded in 1847, Earlham College is a nationally-ranked liberal arts college that aspires to change lives for good. Our community is shaped by the perspectives and values of the Religious Society of Friends—commonly known as Quakers—but you don’t have to be Quaker to work or study here. (In fact, most of us aren’t!) Instead, our community comes together around our shared Principles and Practices: respect for persons, integrity, peace and justice, simplicity, and community. Through our common understanding of these values and our shared governance structure, each member of the Earlham community is encouraged to participate fully, applying their personal expertise and experience to moving the College forward.

Earlham welcomes a broadly diverse student body, faculty and staff to its campus.

With a quarter of our students identifying as domestic minorities and another 20 percent coming to Earlham from homes outside the United States, our classrooms, clubs and activities benefit from the wide variety of perspectives and experiences our students bring.

Our 800-acre campus is nestled in the heart of Richmond, Indiana. Richmond and Earlham share a mutually beneficial connection, and our location allows for the best of both worlds—big city amenities aren’t far away, and outdoor activities abound.

We’re delighted that you’re interested in joining the Earlham community and look forward to learning more about you through the application process.

The health and financial security of you and your family is important to us. Earlham College is proud to offer you competitive, comprehensive benefits that enhance the lives of you and your family. These benefits are intended to protect your well-being and financial health. You have the flexibility to select the plans that best meet your needs and the opportunity to elect additional benefits that protect you and your family and balance your life outside of work.

Oh, and by the way—it’s pronounced “Ur-luhm”!


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