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Director of Campus Operations

Employer
Oregon Episcopal School
Location
Portland, Oregon
Salary
Competitive
Date posted
Jan 15, 2024

SUMMARY

Just 15 minutes southwest of downtown Portland sits Oregon Episcopal School (OES), which since 1869 has been educating students from around the world with a commitment to inclusion, purpose, service, and social justice. Situated on nearly 60 acres, OES is surrounded by wetlands and other natural elements within the diverse, dynamic, and thriving neighborhoods of Portland and Beaverton.

The director of campus operations is a new role that has been created to replace the outgoing director of facilities, who has ably and passionately served the school with remarkable dedication for 49 years. During his tenure, the school has grown and evolved, undertaking numerous building projects — many of them complex that spanned multiple years and involved large-scale capital campaigns. In parallel, the facilities department has expanded itself, and now nearly 30 employees roll up to the department’s leadership post, which in turn reports directly to the head of school.

The director of campus operations will oversee four functional units, each with its own leader: facilities (custodial, grounds, and maintenance); transportation; safety and security; and a greenhouse project. The director of campus operations will not have any major construction projects to administer in the first year or so, which will give the director a chance to establish partnerships and connections with the community. However, the director will be a part of long-term campus visioning initiatives and would eventually be asked to serve as the school’s owner’s rep for any major construction projects.

In the nearer-term, the school just completed a safety and security audit, and a director of safety and security will eventually report to the director of campus operations. While OES has had no major incidents on campus, the new head of school — who is finishing his first year – wants to be proactive to ensure that a school with over 50 domestic and international boarding students, a community parish, and an open campus remains diligent in its overall duty of care. Also early on, the director of campus operations will be asked to coordinate with department and division heads to prioritize and plan smaller-scale operational, facilities, and logistical projects.

Ideally, the director of campus operations would be able to start prior to June 30, 2024 — when the outgoing director of facilities is scheduled to retire. If not, the school is prepared to keep the outgoing director of facilities on temporary retainer to ensure a graceful and smooth leadership transition. The director of campus operations at this revered and nationally acclaimed school will report to the head of school and serve on the senior administrative team.

12M Recruiting is running the search on behalf of OES.  Applications submitted by February 18 will receive priority review. For application instructions and the full job opportunity statement, please visit:

                  www.12MRecruiting.com/jobs/OES/Operations

 

IMPORTANT INFORMATION

Location: Portland, OR

Applications Accepted Starting: January 17, 2024

Priority Deadline: February 18, 2024

Remote Semifinal Round: Late March / Early April

On-Site Final Round: Late April

Decision Announced: May 6, 2024

Start Date: On or before July 1, 2024 (later by mutual agreement)

Reports To: Head of School

 

SPECIFIC DUTIES

Daily operations

 

Ensure the successful performance of four operational functional units, each of which is led by a manager or coordinator: (1) Facilities, which includes custodial, grounds, and maintenance; (2) Transportation; (3) Safety and Security; and (4) The Greenhouse. Establish policies, systems, and procedures that are harmonious with school culture to ensure effective operations and improve operational efficiency. Ensure that departmental staffing levels and budgets are sufficient to meet the operational needs of a complex, high-functioning school that serves 870 students on nearly 60 acres in Portland. Under the direction of the head of school, ensure that the safety and security unit is working to address the goals and recommendations of the 2023 safety and security audit. Liaise with assistant heads, heads, directors, and other stakeholders around matters involving logistics, departmental needs, and operational planning. Change management

 

Serve as the owner’s rep during major campus construction phases, and oversee all other physical improvements to the school’s physical plant, which includes dozens of structures, fields, and indoor/outdoor learning spaces of varying ages and architectures. Serve on committees and task forces related to campus planning and long-term campus improvement. As appropriate, oversee the implementation of new campus-wide systems that support end-user needs and improve the way operational functional units manage their internal processes and external services. Ensure successful vendor partnerships, oversee the vendor evaluation and RFP process, and in collaboration with other stakeholders identify whether and when to explore, modify, or rescind outsourced operational engagements. In partnership with the CFO, division heads, and other departmental leaders, develop multiyear capital improvement budgets, forecasts, maintenance schedules and other operational plans and projects to meet the evolving needs of the school. General leadership and administration

 

Participate as an active and engaged member of the Administrative Team. Develop and manage the annual operating budget for all facets of campus operations, as well as capital equipment and improvement budgets. Ensure the professional growth of direct reports, and support them in developing members of their respective teams to assume greater responsibility and leadership at the school. Provide leadership and expertise in evaluating current local, state, and federal regulatory requirements and ensuring compliance with those regulations. Report directly to the head of school, who serves as the chief executive officer of OES, and perform other duties as assigned.

 

QUALIFICATIONS AND QUALITIES

Professional Qualifications

 

Possession of a bachelor’s degree from an accredited college or university in operations, engineering, business, or a related field 7+ years experience supporting organization-wide operations, logistics, facilities, or project management Director-level experience overseeing one or more of the functional units for which this role has daily operational oversight Professional certifications in one or more operational domains — such as project management, facilities management, physical security, plant oversight, or logistics — highly preferred but not required Experience managing complex, change-oriented projects from start to finish Experience securing vendor contracts and managing outsourced vendor partnerships Experience as a direct supervisor and hiring manager responsible for the growth, development, and evaluation of other team members Leadership and Personal Qualities

 

A love of education, and a dedication to serve the overall student experience through a tireless, behind-the-scenes approach to leading and improving operations Demonstrated inclusive respectful, open, and collaborative management style characteristic of a team player and experience in ensuring diversity, equity, inclusion and justice in all aspects of team management A collaborative, cooperative, flexible, and growth-oriented mindset that can adjust to shifting priorities at an innovative, dynamic, and complex organization Demonstrated quantitative and analytical skills in support of projecting, developing, and managing capital and operating budgets An analytical, detail-oriented, organized, and passionate approach toward process improvement, project management, and decision making, with an understanding the organizational change must include and support end-user needs and perspectives An ability to create organizational systems and apply project management skills in support of institutional-wide change within a complex academic environment An ability to multitask among disparate projects, situations, and duties Skilled communication ability to ensure that information is shared in a clear, transparent, and timely manner to the appropriate constituents Uncompromising integrity, a sense of humor, exceptional collegiality, and a relational approach to leadership and decision-making

 

TO APPLY

For more information please visit the following link, which contains the job opportunity statement and complete application instructions.

                  www.12MRecruiting.com/jobs/OES/Operations

Oregon Episcopal School does not discriminate in its hiring or employment practices on the basis of race, color, religion, gender (including gender identity or expression), disability, national or ethnic origin, age, sexual orientation, marital status, genetic information, or other legally protected characteristic or status.

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