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Assistant/Associate Director of Community Relations for Grant Administration

Earlham College
Richmond, Indiana, United States
Salary Not Specified
Date posted
Jan 11, 2024

Job Details

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking an Assistant/Associate Director of Community Relations for Grant Administration to join our team!


The Assistant/Associate Director of Community Relations will play a critical role within Earlham College's Community Relations team, reporting to the Director of Community Relations. This role is dedicated to the effective implementation and management of a significant $25 million grant for downtown development. The Assistant/Associate Director of Community Relations will be responsible for coordinating all aspects of grant administration, ensuring projects remain on schedule, and collaborating closely with key partners to achieve the grant's objectives. This position is a hands-on role focused on executing the grant's initiatives while supporting the Director in achieving successful outcomes.

Essential Functions:
  • Collaborate closely with the Director of Community Relations to develop, refine, and execute the grant's project plan, ensuring alignment with overall College objectives.
  • Monitor project timelines, milestones, and deliverables, proactively identifying potential bottlenecks and taking corrective actions to keep projects on track.
  • Work closely with internal and external stakeholders, including key partners, contractors, and community organizations, to facilitate effective communication and coordination.
  • Support the implementation of grant-funded programs and initiatives, overseeing the execution of projects, events, and activities in line with established plans.
  • Maintain comprehensive project documentation, including project plans, schedules, progress reports, and documentation of key decisions and outcomes.
  • Coordinate logistics and resources required for successful project execution, including procurement, scheduling, and coordination of personnel.
  • Assist in developing project budgets, tracking expenses, and coordinating financial reporting with the appropriate College departments.
  • Collaborate with the Director of Community Relations to compile and prepare regular progress reports and updates for internal and external stakeholders.
  • Assist in the development and dissemination of communication materials related to grant initiatives, ensuring consistent and accurate messaging.
  • Support the Director in conducting periodic reviews and assessments of project outcomes, capturing lessons learned, and identifying opportunities for improvement.
  • Contribute to the overall success of the grant by actively participating in meetings, workshops, and collaborative discussions to advance its objectives.
  • Additional duties as needed to support Earlham College

  • Bachelor's degree in a relevant field (e.g., Business Administration, Project Management, Public Administration) or equivalent combination of education and experience.
  • Minimum of 3-5 years of experience in project management, grant administration, or a related role, preferably within a complex organizational environment.
  • Strong project management skills, including the ability to organize, prioritize, and manage multiple tasks and deadlines simultaneously.
  • Excellent communication skills, both written and verbal, with the ability to effectively convey complex information to diverse audiences.
  • Proficiency in project management tools and software, and the ability to adapt to new technologies as needed.
  • Detail-oriented mindset with strong analytical and problem-solving abilities.
  • Demonstrated ability to collaborate effectively with cross-functional teams and external partners.
  • Experience in coordinating logistics, resources, and schedules for successful project execution.
  • Understanding of budgeting and financial management principles.
  • High level of initiative and the ability to work independently while maintaining strong alignment with the team's goals.
  • Commitment to fostering a positive and inclusive work environment.
  • Be a positive example and resource to all Earlham Students
Benefits Working at Earlham:
  • Medical, Dental, and Vision Insurance*
  • Company paid Long-Term Disability after 1 year of full-time service*
  • Basic and Voluntary Life insurance*
  • Employee Assistance Program*
  • Campus Store Discount
  • Free ticket vouchers for Richmond Symphony Orchestra
  • Wellness Center Free Membership or Discount for eligible employees
  • Athletic Games-Free entry to all home games
  • Free entry into most Theatre/Music shows
  • Tuition Benefits for Immediate Family for eligible employees*
  • 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
  • Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID
*All employee benefit offerings are subject to employee eligibility per plan documents.

The review of applications will begin immediately and continue until the position is filled.

To Apply
  • Please submit the following application materials through our Earlham Careers Portal
  • Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
  • Resume
  • List of Three References with Contact Information
Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.


Earlham College

Founded in 1847, Earlham College is a nationally-ranked liberal arts college that aspires to change lives for good. Our community is shaped by the perspectives and values of the Religious Society of Friends—commonly known as Quakers—but you don’t have to be Quaker to work or study here. (In fact, most of us aren’t!) Instead, our community comes together around our shared Principles and Practices: respect for persons, integrity, peace and justice, simplicity, and community. Through our common understanding of these values and our shared governance structure, each member of the Earlham community is encouraged to participate fully, applying their personal expertise and experience to moving the College forward.

Earlham welcomes a broadly diverse student body, faculty and staff to its campus.

With a quarter of our students identifying as domestic minorities and another 20 percent coming to Earlham from homes outside the United States, our classrooms, clubs and activities benefit from the wide variety of perspectives and experiences our students bring.

Our 800-acre campus is nestled in the heart of Richmond, Indiana. Richmond and Earlham share a mutually beneficial connection, and our location allows for the best of both worlds—big city amenities aren’t far away, and outdoor activities abound.

We’re delighted that you’re interested in joining the Earlham community and look forward to learning more about you through the application process.

The health and financial security of you and your family is important to us. Earlham College is proud to offer you competitive, comprehensive benefits that enhance the lives of you and your family. These benefits are intended to protect your well-being and financial health. You have the flexibility to select the plans that best meet your needs and the opportunity to elect additional benefits that protect you and your family and balance your life outside of work.

Oh, and by the way—it’s pronounced “Ur-luhm”!


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