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Operations Manager - Health Careers Division

Harper College
Palatine, Illinois, United States
Salary Not Specified
Date posted
Dec 12, 2023

We are Harper College…the college in your community.

The College was established by referendum in 1965 and opened September 1967. It is named for Dr. William Rainey Harper, a pioneer in the junior college movement in the United States and the first president of the University of Chicago.

Harper College is now one of the nation’s premier community colleges and one of the largest, serving approximately 29,000 students annually in Chicago’s northwest suburbs. The College’s academic programs prepare students for rewarding careers and for transfer to four-year universities. Harper offers associate degree and certification programs, advanced career programs, workforce training, professional development, continuing education classes, accelerated degree options for adults and developmental education programs.


Education: Bachelor Degree required.

Experience: Two years of progressively responsible project management experience required.

Two years of supervisory experience required. Demonstrated experience with problem-solving. Ability to manage multiple responsibilities and priorities. Must be detail oriented with strong communication, interpersonal and organizational skills. Proficient in Microsoft 365. Exhibits traits consistent with the core values of respect, integrity, collaboration, and excellence.


Characteristic Duties:
  • Supervises office staff and student workers: Assigns duties as workload priorities dictate and oversees assignment completion. Approves vacation days, monitors sick time, meets regularly to discuss operations, proposes operational adjustments when appropriate, and initiates corrective action when needed.
  • Manages division budget in collaboration with Dean. Monitors divisional budgets, capital and instructional equipment expenditures, and grant budget and apportionments.
  • Initial approver of purchase requisitions and check requests
  • Collaborates with the Dean in managing and completing projects assigned to the division that support campus wide initiatives. Provides support for the initiation, investigation, planning and execution of such projects and adheres to operational deadlines.
  • Establishes procedures consistent with College policy for the effective administration of HR operational functions in the division including recruitment, payroll and HR systems. Ensures compliance with mandated federal workload guidelines
  • Analyzes past enrollment trends and determines student course needs to develop the preliminary division class schedule in collaboration with faculty.
  • Assists with making scheduling decisions, and makes recommendations to the Dean regarding schedule and enrollment management.
  • Oversees the coordination of faculty peer committees and observations by the Dean. Coordinates annual program review processes
  • Responsible for collaboration with institutional research in the utilization of Dean’s dashboard data to support the division’s retention and completion goals.
  • Collaborates with the Dean in the creation of a strategic direction for the division. Responsible for operationalizing the strategic plan for the division
  • Coordinates facility remodeling, design, and moving plans.
  • Ensures effective internal communication with appropriate faculty and staff and responds to inquiries as needed. Works independently to resolve issues.

With continuous advancement in patient carer, health care workers with training in the latest technology and best practices are in constant demand. The Harper College Health Careers Division prepares students for a career in a variety of health settings, from hospitals and clinics, to nursing homes and community based organizations.


Division Specific Responsibilities:
  • Collaborates and assists Health Careers coordinators with affiliation agreeements.
  • Responsible for supporting program of study accreditation processes, including accommodations and logistics for site visitors.
  • Conducts market research to support development of new programming.
  • Serves as a program resource person for community partners and stakeholders.
  • Responsible for fostering and maintaining productive relationships with external stakeholders.
Working Conditions:

Work is primarily indoors and sedentary in nature. Requires some local travel.

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