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Sponsored Programs and Contract Administrator

Central State University
Wilberforce, Ohio, United States
Salary Not Specified
Date posted
Dec 8, 2022
Posting Details

Posting Details

Posting Number

Classification Title
Sponsored Programs and Contract Administrator

Working Title

Sponsored Programs & Research

Department Contact Email

Job Summary/Basic Function

The Sponsored Programs and Contract Administrator ( SPAC ) will provide pre- and post-award sponsored activities, including but not limited to project administration, regulatory compliance and fiscal management, proposal and budget development, for university wide activities including land grant operations. The SPAC will also protect Central State University’s interests by reviewing and negotiating contracts, agreements, and sub awards with outside sources (e.g. federal funding agencies and industry).
  • Manage the fiscal administration of externally sponsored projects including land grant activities, including the determination of allow-ability of costs, the application of the appropriate regulations and policies, the invoicing and collection of revenues, the documentation and reporting of cost share
  • Provide contracting services to include document drafting, preparation, guidance, resolution of issues, and negotiation of sponsored projects an related agreements spanning intellectual property, material transfer, technology transfer, publications, etc.
  • Negotiate and administer complex sub-contracts as needed for University and land grant sub awardees. Manages sub-recipient monitoring including site visits, preparing, reviewing, risk assessment, and administering FDP Cost Reimbursement Research Sub Award Agreements, Independent Contractor Agreements, and Consultant Agreements.
  • Perform initial screening of all agreements with foreign entities or partners. Work closely with the university’s General Counsel Staff to ensure compliance wit export control laws and regulations.
  • Provide training support, and guidance to University and land grant constituents regarding contracting processes, terms and conditions, intellectual property, indemnification, research, compliance, and other related areas.
  • Investigate non-routine issues impacting an investigators’s ability to fulfill contract requirements, secure approvals; provide historical information to administrators and faculty with the sponsor in matters regarding contract.
  • Monitor to ensure that technical reporting is being performed.
  • Maintain a thorough knowledge of regulations applicable to sponsored programs administration – federal state, and private. This includes Uniform Guidance for federal grants and contracts. Keep abreast of laws, regulations, external and internal policies, and procedures governing the administration of contracts and other complex agreements and serve as a resource to other units, faculty, and staff.
  • Maintain archives and records that adhere to sponsor retention schedules.
  • Maintain and update contract templates with current regulatory requirements.
  • Performs other duties as assigned.
Minimum Qualifications

Required Knowledge, Skills, and Abilities
  • Knowledge of federal regulations, state statutes, best practices, and project requirements.
  • Knowledge of the administrative processes and procedures for the preparation and/ or review contract documents and templates, both internal and external to the CSU, including consistency of provisions and terms within the contract documents (i.e., statement of work, contract, attachments).
  • Basic knowledge of cost accounting standards and specific requirements for federal awards.
  • Ability to identify and address potential risk and/ or grant and contractual issues.
  • Ability to identify/ analyze problems
  • Ability to research and interpret regulations and laws and disseminate information.
  • Ability to guide investigators and other CSU personnel through business decisions related to grants and contracts.
  • This position requires strict attention to detail, outstanding organizational skills, excellent interpersonal communication and customer service skills, and the ability to manage competing priorities and hard deadlines effectively.
  • Knowledge of FAR contract clauses and Uniform Guidance.
  • Knowledge of Federal wide Standard Terms and Conditions for Research Grants
  • Ability to quickly understand and apply policies and procedures.
  • Computers and technology strong interpersonal skills, working knowledge of Microsoft Office, especially Excel and Word, database management, and analysis.
  • General knowledge of the web and skills in other internet research.
  • Ability to effectively communicate both verbally and in writing.
  • Ability to work with limited supervision and to design processes and evaluate the effectiveness of controls.

Qualification Requirements

  • Bachelor’s degree
  • Minimum of five years’ experience in administering federal grants and/ or contracts at an institution of higher education or non-profit agency.
  • Excellent communication and listening skills.
  • Excellent interpersonal skills
  • Demonstrates commitment to customer and team-oriented management.
  • Demonstrates ability to work independently and appropriately apply discretion.
  • Demonstrates ability to develop and implement training activities.
  • Demonstrate problem solving skills.
  • Demonstrates ability to understand and appropriately apply Federal, State, and University policies and procedures, and interpret cost principles.
  • Demonstrates ability to productively and successfully work in a deadline-oriented environment.
  • Completes contract management certification ( CPCM, CFCM, PMP, etc.) and CRA within 18 months of hire.
Preferred Qualifications
  • Master’s degree
  • Knowledge of the Ellucian Banner
  • PMP, CPCM or similar certification or three years of experience managing federal contracts.
  • An equivalent combination of education and directly related experience will be considered.
Posting Date

Closing Date

Open Until Filled

Special Instructions to Applicants

Position Category
Staff - Monthly (Exempt)

Budgeted Annual Salary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents

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