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Executive Assistant

Old Dominion University
Norfolk, Virginia
Commensurate with experience
Date posted
Jan 10, 2024

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Position Type
Employment Level
Non-Tenured Track
Employment Type
Full Time

Job Details

The Administration & Finance Department at Old Dominion University is seeking candidates for the Executive Assistant (full-time, 12 month) position. The Executive Assistant reports to the Vice President for Administration & Finance, answers inquiries on a wide range of university issues, policies, and procedures from internal and external constituencies. Researches and develops logistical details of meetings, events, and visits by officials. Develops meeting agendas. Manages daily office routine. Composes and drafts correspondence by researching specific situations and gathering background information. Schedules meetings and appointments. Prepares reports utilizing current software such as Microsoft Office. Reviews and analyzes incoming memos, submissions, correspondence, and reports to prioritize materials and organize documents. Receives, screens, and prioritizes incoming calls and visitors. Manages office budgets. Eighty percent of duties performed are non-clerical in nature and primarily associated with executive coordination and function.

Required Education: Comprehensive experience in an executive administrative assistant or support organizational role.

Required Qualifications: Considerable experience in researching and preparing confidential and sensitive documents; effective interpersonal and communication skills; strong organizational and time- management skills; sound judgment and problem-solving abilities; Comprehensive experience working independently and as a team member; Comprehensive experience planning and scheduling, preparing reports, compiling correspondence. Basic experience monitoring budgets, and personnel documents. The ability to interact in a positive manner with a diverse group of constituents and customers, while maintaining a high degree of confidentiality. Comprehensive experience in an executive administrative assistant role for Executive/Senior level leadership or support organizational role. Basic budget management experience.

 Additional Considerations: Bachelor’s degree in Business Administration or related field. Comprehensive experience in higher education, corporate, or governmental executive administrative positions. Some knowledge of university policies and procedures. Basic experience with financial accounting software. International Association of Administrative Professionals membership and/or certification. Commonwealth of Virginia Notary Commission.

Conditions of Employment: The position reports in-person with a standard schedule of Monday-Friday, 8AM to 5PM. The position is not eligible for telework. This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Review Date: The initial application review date for this position is January 23, 2024, and will remain open until filled.

Equity Statement:  It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans, and individuals with disabilities are encouraged to apply.



Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.

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