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Advising Specialist - Navigator Coach

Chemeketa Community College
Salem, Oregon
$3,692.00 - $5,642.00 Monthly
Date posted
Jan 10, 2024

Advising Specialist - Navigator Coach

SALARY $3,692.00 - $5,642.00 Monthly

LOCATION Salem Campus. Salem, OR

JOB TYPE Classified

JOB NUMBER C70450-03

DIVISION 315815 Academic Affairs

OPENING DATE 01/10/2024

CLOSING DATE 1/25/2024 11:59 PM Pacific


The Advising Specialist in Academic Development provides developmental academic advising to ABS/GED, ESOL, SOAR, STEP and Pathway students enrolled in a federally funded Title II programs and IET or career pathway cohorts. This position is also serves as a liaison to the WorkSource Center, and responsible for conducting recruitment and selection processes for contextualized pathways, providing retention activities including the development of individual college success plans, progress monitoring, campus visitations, orientations and program events.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, you will be required to attach the following electronic documents:

  • Cover Letter
  • Unofficial Transcripts -An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.


Student Advising & Recruitment

  • Provide academic, career, transfer, financial aid and personal advising to students in Title II, SOAR, STEP or Pathways programs regarding college programs, financial aid, admissions, registration, transfer programs, college transfer requirements, student success resources, community resources and services, and strategies for success
  • Advise students from various backgrounds and language groups representative of the college’s service area
  • Conduct recruitment and assist with registration of new and continuing program participants for contextualized or specialized cohorts and Title II programs as needed
  • Conduct program orientation as part of the student onboarding process
  • Conducts outreach at local Workforce Center

Student Academic Success

  • Develop initial Individual Success Plan with each student addressing both long-term and short-term academic, career, and transfer goals and assists students with planning to accomplish goals; modifies plan with student as needed and meets with each student on a regular basis
  • Monitor progress of each student on case load; problem-solve and make appropriate referrals
  • Advocate for students and make recommendations to dean/director about resource allocation for student support services
  • Maintain appropriate case notes and documentation of contact with each participant and gathers necessary information for federal reporting requirements
  • Arrange for campus visits and networking to programs of interest for project participants and arranges/provides for transportation if needed
  • Develop and present orientations and workshops regarding subjects pertaining to student success and retention
  • Make decisions about purchases and monitor student access including authorizing placement and removal of holds on student accounts

Department Responsibilities

  • Coordinate training and supervision of student employees including work-study students, resource center staff and program assistants
  • Participate in annual planning process and evaluation of program services
  • Collaborate with Academic Development Programs staff, advisors and other college departments to create an atmosphere supportive of students and student transitions
  • Coordinate presentations regarding program services, qualifications, and requirements
  • Design program activities, including annual calendar and budget
  • Communication and support outreach with extension centers and campuses

Institutional Expectations

  • Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
  • Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
  • Embraces, understands and uses appropriate technology tools to accomplish job functions
  • Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices


Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

Associate's degree
Two years of related experience in advising, social services, career/workforce development, and/or employment and training programs
Associate degree from an accredited institution
Four years of customer service experience in a higher education setting
High School Diploma / GED with the ability to complete Associate Degree from an accredited institution within 1 year of hire
Six years of customer service experience in a higher education setting

Core Competencies:

  • Knowledge of at-risk students and their needs
  • Excellent oral, written, and listening communication skills
  • Demonstrated organizational skills
  • Ability to work independently and as a member of a team

Preferred Qualifications:

  • Bachelor’s Degree
  • Bilingual English/Russian and/or English/Spanish 
  • Course work in counseling, education, or related field
  • Experience advising low-income or first generation or second language learners at the pre-literate, literate, and/or community college level
  • Experience providing wrap-around support services at a community college


To be considered for this position, a complete online application is required. For complete information on this and other job opportunities, please visit our web site at


  • This is a 100%, 12-month classified assignment of the B3 band and grade
  • This is a grant-funded position with an anticipated end date of June 30, 2025.
  • Please note:The college is currently undertaking a comprehensive classification and compensation study. No employee will lose base pay because of this study, however, classification titles and pay grades may change. The successful candidate will receive notice of all changes prior to implementation which is currently projected for the Summer of 2024.
  • This position has a 6-month probationary period
  • All positions at Chemeketa are required to be available for work onsite as requested by the college.
  • Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
  • This position may require the use of your personal vehicle for transportation between campus locations
  • If requested, requires the provision of official transcripts upon hire
  • Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
  • Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
  • Providing false information will result in rejection of an application, employment offer or dismissal


Sedentary Work:Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.


Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit


One of the following:

  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate

In addition to one of the above documents, Disabled Veterans must alsosubmit one of the following:

  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at 

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.


Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.


Chemeketa Community College prohibits unlawful discrimination based on the following:

Race, Color, Religion, National Origin, Sex, Marital Status, Disability, Protected Veteran Status, Age, Gender, Gender Identity, Sexual Orientation, Pregnancy, Whistleblowing, Genetic Information, Domestic Abuse Victim, Expunged Juvenile Record, Injured Workers, Protected Hairstyle (CROWN Act), Political Affiliation or Belief, Tobacco Use During Work Hours, Victims of Domestic Violence (Sexual Assault, Stalking, and/or Harassment)

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose. All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.

Persons having questions or concerns about Title IX, which includes gender based discrimination, sexual harassment, sexual violence, interpersonal violence, and stalking, contact the Title IX coordinator at 503-584-7323, 4000 Lancaster Dr. NE, Salem, OR 97305, or Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600. To request this publication in an alternative format, please call 503.399.5192.

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