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Academic Program Manager - First Year Experience - 20495


The Department of First Year Experience at the University of Wisconsin-Whitewater seeks a Manager of Orientation Programs (Academic Program Manager, AE024).


The Manager of Orientation Programs will serve as an integral part of the First Year Experience (FYE) department. This position will coordinate the planning and implementation of orientation programs for all new freshmen and transfer students during their first year at UW-Whitewater. The position is responsible for approximately 20 Warhawks Student Orientation, Advising & Registration (SOAR) programs a year, fall and spring orientation programs (Warhawk Welcome), recruitment, supervision, and training of the orientation leadership team (Hawk Squad), and one graduate assistant. In addition, the position will assist the Director with the administration of all programs and functions of the department.


Minimum Qualifications:
  • An earned master’s degree in College Student Personnel, Higher Education, Counseling, or a related field.
  • Three or more years working in a university setting, preferably within first year experience, or related functional area.
  • Experience with supervision and training of students.
  • Excellent interpersonal and organizational skills.
  • Excellent verbal and written communication skills.
Preferred Qualifications:
  • Experience with planning large-scale programs.
  • Excellent facilitation and presentation skills.
  • Experience with budget management.
  • Experience working with the transfer student population.
  • Experience working with family members of university students.
  • Demonstrated commitment to diversity and inclusion.
Knowledge, Skills, and Abilities:
  • Willingness and ability to actively follow applicable safety rules and regulations, including necessary training and drills.
  • Ability to interact respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds.


Programmatic Duties and Responsibilities:

  • Design, coordinate, and implement fall and spring orientation programs (Warhawks SOAR, Warhawk Welcome) for first-year and transfer students, establishing collaborative relationships with the Deans, Assistant Deans, Reservations, Coordinator for Adult Students, Admissions recruiters, Registrar's¿ office (Veterans' representative), Academic Advising and Exploration Center, department heads, and Advising Coordinator for each of the Academic Colleges.
  • Provide guidance, assistance, and direction to faculty, staff, students, families, and other guests in preparation for and during the orientation programs.
  • Design and facilitate orientation training for campus stakeholders (i.e., SOAR Advisors, Resident Assistants, etc.).
  • Assist with the management of a budget (approximately $200,000) for new student orientation programs.
  • Organize the responsibilities, areas for collaboration, and strategic plan for orientation across campus.
  • Devise, employ, and continually develop a comprehensive assessment plan for orientation efforts and new student programs.
  • Develop comprehensive technology, website, and social media plans for content related to orientation programs.
  • Maintain/update the online orientation program targeted to new students who are unable to attend an on-site Warhawks SOAR program.

  • Supervision:

  • Coordinate the recruitment, selection, ongoing training, and evaluation of one graduate assistant to work specifically with orientation programs.
  • Coordinate the recruitment, selection, ongoing training, and evaluation of approximately 10 Hawk Squad leaders (orientation leaders), making particular efforts to attract a diverse group of students to serve in this leadership role.

  • Miscellaneous:

  • Serve on University committees as appropriate (i.e., advising council, advising coordinators, etc.).
  • be an active participant in following applicable safety rules and regulations including necessary training and drills.
  • Other duties as assigned.


    UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,000 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW has approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.

    UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.

    The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


    The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System ( ).

    Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

    Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

    The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

    For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report . If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.


    Well-qualified candidates can expect a salary commensurate with the candidate's education, related experience, and qualifications.

    UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure .


    University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.


    Applications received by February 2nd, 2024, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

    If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or .

    For questions regarding this position, please contact:

    Melissa Walton



    Only complete application packages will be considered. This includes online submission of the following documents:
    • Cover Letter
    • Resume
    • Name and contact information for three professional references
    This Job ID is 20495.

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