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Director of Budget and Financial Planning

Wheaton College of Massachusetts
Massachusetts, United States
Salary Not Specified
Date posted
Jan 5, 2024

Job Details

Wheaton is a leading private, coeducational, liberal arts college of 1800 students located in Norton, MA and within easy commuting distance of Boston and Providence.

Posting Details

Posting Details

Posting Number:


Position Title:

Director of Budget and Financial Planning



Job Type:


Staff Term:

12 Months

Staff Work Schedule (hours/dates):

Monday-Friday 8:30am-4:30pm

Academic Year Schedule (dates):

Faculty Term:

Position Type:




Job Summary/Basic Function:

Under the direction of the Vice President for Finance and Administration ( VPFA ), the Director of Budget and Financial Planning is responsible for development and stewardship of the college’s operating and capital budgets and preparing detailed strategic financial analyses and scenario modeling, capital planning and expenditures analyses, employee headcount control stewardship and reporting, and other research and analyses as needed.

Central functions include the development, management and presentation of the college’s multi-year pro forma operating, cash flow and capital projections, analytics and scenario modeling, development of academic program financial models, preparing budget forecasts, and making recommendations on effective resource allocations. These responsibilities require extensive and inclusive collaboration across all stakeholder groups and subject matter experts to develop the revenue and expense assumptions necessary for realistic and reliable financial models and projections.
This position co-manages the Manager of Financial Reporting and Analysis position in partnership with the Controller.

1. Oversee the development of the college’s annual operating and capital budgets: (20%)
  • Design, develop, and coordinate the annual budget development process and calendar.
  • Enhance the college budget process by creating budget templates, planning guidelines and other documents used by divisions and budget managers to submit budget information.
  • Consolidate budget requests and other budget information and prepare budget forecasts for presentation to the VPFA, campus shared governance groups, Board of Trustees meetings and others as needed, and have follow-up conversations and prepare additional research and analysis to ensure the accuracy and completeness of all budget information and reports.
  • Continually assess the budget process and effectiveness and efficiency of the college’s resource allocations to ensure effective linkage to strategic priorities.
2. Responsible for strategic financial and budget analyses: (30%)
  • Development and management of the college’s five-year pro forma operating, cash flow and capital projections and scenario modeling; calculate ratio and other metrics and prepare related dashboards.
  • Development of academic, auxiliary and administrative program financial models; conduct ad hoc and routine financial analyses as needed on existing as well as potential new initiatives; and support and advise the VPFA and President’s Council (PC) when making strategic allocation decisions.
  • Advance and maintain the Adaptive long-range modeling and budget development system and ensure the accuracy and completeness of all budget and financial models and forecasts. This includes full integration and reconciliation with Banner Finance system and the college’s audited financial statements.
3. Provide support for the VPFA in preparation for Board of Trustee meetings including the Finance & Facilities Committee and other meetings as necessary. This includes assuming primary responsibility for preparation, compilation and accuracy of Board materials and presentations including: agenda, minutes, resolutions, financial reports and supporting schedules, and related presentation materials. The DBFP will participate in the coordinated presentations and discussions in these Board meetings. (20%)

4. Manages key relationships with Vice Presidents and their leadership teams, AVPs/Directors, budget managers, and other faculty and staff across campus. Collaboration with stakeholders is paramount to the development of realistic reliable financial models and budget forecasts in support of the college’s strategic decisions and excellence in fiscal stewardship. (20%)

Provides co-management training/professional development and support to the Manager of Financial Reporting and Analysis.

5. In collaboration with the Controller and Manager of Financial Reporting and Analysis, manage the college’s restricted funds ensuring effective and appropriate use with emphasis on precision with integration of these resources and activities within the operating and capital budgets as appropriate, and optimization of the use of these restricted resources aligned with our strategic priorities.

To enhance the college’s stewardship of restricted resources, the DBFP will be expected to develop and oversee a budget system for restricted accounts, and to partner with the Controller and Manager of Financial Reporting and Analysis in the development and advancement of general ledger account coding structures, restricted account reports and other management tools to facilitate strategic management of these resources and compliance with donor restrictions.

Provide financial reporting and analysis support for grants, including aiding with the development of budgets, interim financial reports, and final financial reports.

Along with the Controller, coordinate the college’s post-award administration and compliance management processes, policies and systems. (10%)

6. Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for this role.

Minimum Qualifications:
  • Strategic leadership mindset; good critical thinking and problem solving/solution development skills
  • Strong quantitative and analytical skills and detail oriented combined with business and finance acumen
  • Deep expertise and extensive experience with budget development and stewardship, and understanding of accounting and financial reporting principles used by college and universities, healthcare or other not-for-profit organizations; extensive knowledge of the higher education sector, business models and market factors/trends preferred
  • Demonstrated commitment to organizational excellence, fiscal transparency, responsive customer service, and inclusive collaboration
  • Excellent organizational, interpersonal, communication and writing skills; extensive experience and ability to effectively working with senior management, Trustees and other stakeholder groups within a complex organization
  • Advanced level of technical expertise (e.g., Excel, Word, Ellucian Banner or other ERP systems, Adaptive or other budget and long-range modeling system, Google Suite, data warehouse tools, report writing tools) and experience managing and analyzing large data sets
  • Bachelor’s Degree in related field
  • At least 7+ years of progressively responsible financial analysis, long-range modeling, budget development and management, and financial reporting experience; experience in higher education, healthcare or other not-for-profit sectors preferred
  • Strong project management experience
Preferred Qualifications:

Master’s Degree preferred

Compensation and Benefits

To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.

When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.

The salary for this position will be commensurate with the qualifications, education and experience.

Physical Demands

Office environment/no specific or unusual physical or environmental demands.

ADA Statement:

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement

Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups.

Wheaton’s core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.

Posting Date:


Closing Date:

Open Until Filled



Office of Human Resources

Contact Phone/Extension:


Contact Email:

Contact Fax

Special Instructions to Candidates:

The federal government and the state of Massachusetts have made the decision to end the COVID -19 public health emergency. Effective June 1, 2023, the college will no longer require COVID -19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider.

While we will no longer require COVID -19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID -19, as well as influenza and other diseases.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents
  1. Cover Letter
  2. List of References
  3. Resume
Optional Documents


Wheaton College of Massachusetts.

Founded in 1834 in Norton, Massachusetts, Wheaton College is among New England's premier private liberal arts and sciences colleges.

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