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Grants Project Coordinator

Kentucky State University
Frankfort, Kentucky
Date posted
Jan 9, 2024

Job Details

TITLE: Grants Project Coordinator                                                                                 

DEPARTMENT:  College of Agriculture, Community & the Sciences                                     

REPORTS TO: Principal Investigator


EMPLOYMENT STATUS:  Full-time                                          



PRINCIPAL PURPOSE OF JOB:  The Grants Projects Coordinator would support the grants project team in implementing multiple geospatial, environmental, NextGen, and STEM research and education projects funded by NSF, USDA, DOE, etc.


The grants project coordinator in the College of Agriculture, Community, and the Sciences would serve as a support person for coordinating multiple research and education projects to promote environmental, agricultural, STEM, and international education and experiential research projects at Kentucky State University. Under the supervision of the Principal Investigator (PI) of the multiple research and education grants, the person will coordinate research and programming duties in compiling and analyzing students' information and progress reports, grants budgets and expense reports, coordinate overseas travels, and join the project team to visit multiple countries with students, and preparing/editing presentations, publications, and annual progress reports.


  1. Coordinate in the implementation of USDA, DOE, and NSF-funded undergraduate experiential research activities, including short-term study abroad projects
  2. Compile, create, and update socioeconomic, environmental, agricultural, and geospatial data of the project sites, including Caribbean countries.
  3. Maintain undergraduate research assistants’ database and information for a project website.
  4. Organize the Summer Apprenticeship Program (SAP) each summer session
  5. Visit high schools and recruit students for a Summer Apprentice Program (SAP) and for other campus events.
  6. Compile and update grants records, project promotion brochures, flyers, curriculum, and recruitment materials.
  7. Prepare progress reports and student research presentations.
  8. Assist the project team and participating faculty in developing, mentoring, and conducting student experiential research projects.
  9. Assist the project leadership team in organizing Annual STEM-DAY, GIS-Day, AFE DAY, and other student professional development activities at KSU.
  10. Perform other related duties as required by the supervisor or the project team.



The person also assists in record keeping, budget establishment, preparing requisitions, contracts, purchase orders, coordinating travels and participation in overseas travel with students, and administrative duties as required.



Required: Bachelor's degree in Business, Public Administration, Agriculture, STEM Education, or other related area.  



Licensing and Certifications           





  • At least one year’s experience in project management, reports presentation, database management, accounting, and coordinating travel.
  • Experience of working with undergraduate minority students and mentoring their research projects.
  • Practical experience in report writing, database management, preparing presentations, and basic statistics in Excel, R suites, SPSS, etc.
  • Effective oral, writing, and graphic design skills.
  • Ability to work cooperatively in a team, meet deadlines, and persevere through unforeseeable pressure Initiative, creativity, punctuality, flexibility, positive learning attitude, and ability to work independently are essential.



This position may require mentoring undergraduate and high school students, and technicians,  and overseeing their research work and timecards.



  • Field visits to Appalachian Counties and periodic domestic and international travels are required.
  • Must possess a valid driver’s license and ability to obtain U.S. passport. Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.





KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.






Kentucky State University is a public, comprehensive, historically black land-grant university committed to advancing the Commonwealth of Kentucky, enhancing society, and impacting individuals by providing quality teaching with a foundation in liberal studies, scholarly research, and public service to enable productive lives within the diverse global economy.

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