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Admissions Counselor (4873) (Extended)

Northern Illinois University
Dekalb, Illinois, United States
Salary Not Specified
Date posted
Jan 8, 2024

Job Details

Position Summary

The primary role of the Admissions Counselor is to oversee strategic planning and coordination of recruiting activities, and school admissions. This individual will collaborate with faculty to plan attendance for recruitment fairs/festivals, prepare orientation materials, and handle public relations/alumni outreach in coordination with the CVPA Director of Marketing and Communication.

Essential Duties and Responsibilities

Recruitment and Coordination
  • Responsible for area specific recruiting campaigns in the CRM system ( SLATE ), manages application review and status in PeopleSoft/OnBase and serves as the liaison to the Associate Director of CRM .
  • Responsible for coordinating auditions for The School of Theatre and Dance which includes scheduling, preparation, and assisting faculty and prospective students and their families.
  • Attends Recruitment Committee meetings.
  • Coordinates student and family visits to the School of Theatre and Dance.
  • Responsible for coordinating and attending recruiting fairs, which include the Illinois High School Theatre Festival, Chicago National Association of Dance Masters, and others.
  • Assists in the preparation of all recruitment materials.
  • Responsible for establishing relationships with high schools and studios in DeKalb, Rockford, Aurora, and Chicago by arranging visits throughout the year.

School Support
  • Assists with the creation, maintenance, and distribution of the school meeting calendars.
  • Assists with the maintenance of other calendars as needed.
Administrative Liaison
  • Tracks the status of reimbursements affiliated with recruitment travel.
  • Collaborates with university Admissions Office to prepare orientation materials, and digital toolkits for NIU’s summer orientation of new undergraduate students.
  • Serves as liaison between faculty and NIU Admissions Office.
Minimum Required Qualifications (Civil Service)


Knowledge, Skills, and Abilities (KSAs) (Civil Service)


Specialty Factors (Civil Service)


Preferred Qualifications (Civil Service)


Minimum Required Qualifications (SPS)
  • Bachelor’s degree in Theatre, Dance, or related field.
  • Experience working with diverse populations.
Additional Requirements (SPS)
  • Excellent verbal and written communication skills.
  • Excellent organizational skills.
Preferred Qualifications (SPS)
  • Experience in admissions in a university setting.
  • Experience with admissions CRM systems (e.g. SLATE ).
  • Bilingual a plus.
Physical demands/requirements
  • Regular office related duties
  • Sitting for extended periods of time
  • Using computer/electronic equipment for extended periods of time
  • Occasional lifting and moving items weighing up to 25 lbs.
  • Some travel will be required.
Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date


Anticipated Appointment End Date

Percent of Staff Year


Standard Hours Per Week


Working Hours

8:00am - 4:30pm Monday-Friday, one-hour lunch


Commensurate with experience and qualifications. NIU offers a robust benefits package.

Hourly or Semi-monthly Pay Rate/Range

See above

Earn Type


Application Procedure

Application Procedure

Application Procedure

For full consideration, prospective applicants should visit: by January 31, 2024

Required Documents:
  • Resume/CV
  • Cover Letter
  • Writing sample or power point presentation sample
  • Three professional references
Applications received after January 31, 2024, are welcome, and will be considered as needed.

Special Instructions

Quick Link to Applicant

Is Background Check Required?


EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at .

Safety Information

NIU provides annual reports on campus security and fire safety.

Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.

Read the Fire Safety Report . Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.
Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. List of at least 3 Professional References
  4. Writing Sample
Optional Documents
  1. Transcripts (unofficial with official required at hire)
  2. Transcripts #2 (unofficial with official required at hire)
  3. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
  4. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a citizen or resident of the State of Illinois?
    • Yes
    • No
  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  3. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  4. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  5. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable


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