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Gift Processing and Data Management Specialist

Gannon University
Pennsylvania, United States
Salary Not specified
Date posted
Jan 4, 2024

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Gift Processing and Data Management Specialist

Position Summary:
Gannon University invites applications for a full-time, Gift Processing and Data Management position. Gannon seeks excellence through inclusiveness and invites members of underrepresented groups to apply.

This position serves the University as the gift recorder as part of the University Advancement team and serves as the coordinator of the alumni database. This is a highly confidential position. Confidential material includes but is not limited to the database of alumni and development records, and development research files on individuals, corporations, and foundations. Must be able to support and promote the University's Mission.

Essential Functions

  • Records gift and pledge information, delivers checks and cash to the Cashier's Office, issues gift receipts, and prepares acknowledgments to donors daily. Circulates reports of weekly donations to Advancement staff as directed by the Associate Director of Advancement Services.
  • Retrieves bio/contact updates on constituents from telemarketing software; enters pledges and gifts received through phonathon callers.
  • Maintains demographic data on constituents in the CRM Advance system for the University received from multiple sources (acquired by University staff, self-reported, or through new articles and publications).
  • Regularly creates and reads confidential correspondence relating to prospects and donors. Occasionally calls donors to clarify gift intentions. Responds to inquiries from donors as directed.
  • Sorts mail daily for division.
  • Records alumni class notes from news clippings and alumni self-reported information in CRM Advance.
  • Assists Office of Constituent Engagement with event preparation related to data, including creating invitation lists and name tags.
  • Work as a collaborative member of the Advancement team. Assist with special fundraising events and miscellaneous projects for the University Advancement Division, as required.
  • Performs other duties as assigned within the scope, responsibility, and requirements of the job.

We offer flexible work hours for eligible positions and a generous benefits package for full-time employees.

  • Retirement Plan (403b) with 7.5% company match after one year of service
  • Medical, Dental, and Vision Coverage
  • Paid vacation time plus 18 paid holidays
  • Wellness programs
  • Tuition benefit for yourself and eligible dependents
  • Professional Development
  • Free gym Access

Application Procedure: Application Procedure: Review of applications will begin immediately, and this position will remain open until filled. Gannon University is an Equal Opportunity Employer. For more information about Gannon University visit

Required Qualifications:
Education: Associate Degree
At least five years in a responsible clerical position. Exceptional organizational skills and attention to detail are critical. Developing reports, word processing (skilled at merge feature), and record keeping, along with general competency in Microsoft Office is necessary. Must have experience with a CRM or other relational database. Basic knowledge of accounting/bookkeeping/banking is preferred.

Preferred Qualifications:
Bachelor’s degree

Location: Erie, Pa
Employment Status: Full Time
Department: University Advancement
Division: University Advancement
Subdivision: UA VP's Office

To apply, visit


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