Administrative Assistant For Nursing Programs
- Employer
- Anna Maria College
- Location
- Paxton, Massachusetts, United States
- Salary
- Salary Not Specified
- Date posted
- Dec 26, 2023
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- Position Type
- Faculty Positions, Health & Medicine, Nursing, Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Health Services
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
SUMMARY:
An Administrative Assistant to provide administrative support to the operation of the Nursing Programs. Working under the supervision of the Nursing Dean, this position provides all necessary organizational support and administrative tasks. The Assistant projects a professional image of the Nursing Department through in-person, email, and phone interactions. Duties include general clerical, receptionist and project-based work.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
- Provides administrative support to the Dean of Nursing and delivers high quality, confidential services to faculty, staff,students, nursing program partners, and communities of
- Performs general clerical duties including; but not limited to, photocopying, faxing, mailing, scanning, and filing. Maintains hard copy and electronic filing system. Creates and modifies documents using Microsoft Office and Excel.
- Prepares and maintains departmental files and forms, and ensures that information contained in the program, faculty, andstudent files is accurate and complete; end of course program compilation. Keeps accurate records of monthly budget forreview by Dean; prepares purchases orders and reconciles budget each month with business
- Collects, maintains, and inputs data into the Nursing Programs Systemic Plan for Program Evaluation and Assessment of Outcomes (SPE) for regulatory and accreditation requirements; e.g., annual reports, accreditation self-studies.
- Maintains, updates, and develops program accreditation and approval records as required for reports and regulatory compliance.
- Manages and maintains Dean’s Sets up and coordinates all meetings and events.
- Develops the nursing organization (NFO) meeting agendas in accordance with the SPE and provides data regarding program effectiveness according to the SPE calendar schedule. Attends the meetings in order to transcribe and distribute minutes in accordance to regulatory compliance.
- Communicates with other departments and performs duties as requested by members of the faculty and staff, such as, placingbook/supply orders and room
- Maintains confidentiality in regards to student, faculty and staff
- Interacts on a daily basis with all members of the College community, including faculty, staff, students, administrators, jobapplicants and the
- Interacts with Health Center Staff, Student Success Center, and vendors to ensure all enrolled nursing students are compliant with academic and clinical requirements. Records of academic and clinical compliance are monitored andmaintained in student’s academic
- Supports program with clinical facilities to coordinate student placements and maintain contracts.
- Monitors COVID and pre-clinical symptom assessment documented compliance.
- Assists the Dean in recruitment efforts for staff and faculty positions by coordinating and scheduling interviews for candidates
- Registers nursing student into courses in accordance to the program’s curriculum plan; e.g. NUS courses.
- Proctor ATI exams
- Performs all duties as assigned by Nursing Program
- Bachelor’s degree in Communications, Office Management, Human Services or other related field
- Prior work experience in a college or university setting preferred
- Prior work experience in a healthcare setting or usage of data base programs
- Experience with using Zoom or comparable video conferencing software
Company
Anna Maria College is a four-year, private, co-ed, Catholic institution, located in the heart of New England on a 260-acre campus where students are educated to become ethical leaders and community-oriented professionals.
Anna Maria College integrates a liberal arts education with real-life career preparation. The College offers a variety of undergraduate majors, as well as many graduate and certificate programs, both on-ground and online. The small student-faculty ratio allows for a highly personalized learning experience, while the modest class and campus size foster optimal student involvement, collaboration and friendships.
As a Catholic institution inspired by the ideals of the Sisters of Saint Anne, Anna Maria College educates students to become individuals who will transform their world as ethical leaders and community-oriented professionals.
Popular majors are associated with essential careers that drive social impact in communities: nursing, criminal justice, fire science, social work, mental and behavioral health, education, therapeutic arts, business, and more. The College offers an Honors Program and unique study-abroad opportunities. Anna Maria is a member of a Worcester-area College Consortium that allows students to cross-register at other Consortium colleges at no additional cost.
At Anna Maria, you can enjoy all that campus life has to offer and partake in the excitement of the Worcester area. We’re a short drive to Boston, Cape Cod, Connecticut, New Hampshire, Vermont and Rhode Island.
- Website
- http://annamaria.edu/
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