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Associate Registrar for Transfer Services

Colgate University
New York, United States
Salary Not Specified
Date posted
Dec 21, 2023

Job Details

Department Statement


Primarily accountable for a major function of the registrar’s office. This role is accountable for the accurate analysis and application of data as related to the specific function. Provides advice, counsel and enforcement regarding most important areas of departmental policies, such as degree status and completion or course registration. This position requires: an in-depth knowledge of academic policies, procedures, and a strong understanding of transfer and articulation regulations; the ability to apply best practices to develop processes and procedures for evaluating and recording transfer credit from eligible domestic and international institutions; a desire to follow current AACRAO transfer credit best practices to provides expertise in the evaluation and implementation of new transfer policies and initiatives; the ability to assess and refine the academic evaluation processes for transfer students; the ability to perform general registrar related tasks and participate in the on-going registration functions of the registrar’s office.

The position evaluates transfer credit applications for off-campus opportunities by researching and analyzing transfer credit materials, deciding on course acceptability and appropriate course equivalency according to institutional and departmental policies; interprets, clarifies, and applies policies and standards, as well as justifies decisions to students and academic departments; provides students with timely responses to transfer credit requests; advises students regarding transfer credit policies and procedures; answers students’ questions regarding transfer credit and the applicability of transfer work to degree requirements; creates transfer credit evaluations for potential transfer students; works with incoming transfer students to register for their first semester; and provide clear communications regarding remaining degree requirements. Additionally, the person in this position will efficiently use various required software programs; navigate and manipulate Banner and transfer articulation software (e.g., TES ).

Professional Experience/ Qualifications
  • One (1) year of experience in higher education, preferably a registrar’s office.
  • Experience working with Banner or related Student Information System.
  • Familiarity with policies, procedures, laws and regulations pertaining to institutions of higher education and experience in evaluating national and international college transcripts.
Preferred Qualifications


A Bachelor’s degree or comparable professional experience in a transfer credit focused role required; advanced degree preferred.

Job Open Date

Job Close Date

Open Until Filled

Special Instructions Summary

EEO Statement

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
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Colgate University

Colgate is a distinctive, leading American university known for its intellectual rigor, world-class professors, campus of stunning beauty, and alumni famously loyal to their alma mater.

Time and time again, the world has shown an urgent need for citizens with the ability to create, explore, examine, and connect human knowledge. Colgate University has been answering that call through centuries of academic rigor in the liberal arts tradition.

Colgate attracts world-renowned faculty in a breadth of subject matters as well as innovative leaders in higher-ed administration, all dedicated to building on an educational tradition that has prepared generations of Colgate graduates for success. 

Colgate is deeply invested in employees’ success, and we all work together to ensure that students receive the premier education that is at the University’s core.

The Colgate campus, ranked as one of the most beautiful in the nation, is a place where students develop lifelong bonds with each other, faculty, and staff.

Colgate is located in the village of Hamilton, a community of about 3,800 residents who enjoy downtown’s art galleries and restaurants and who take pride in the many historic homes and public buildings.

Colgate University

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