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Human Resources Coordinator

Marian University (IN)
Indiana, United States
Salary Not Specified
Date posted
Dec 21, 2023

Job Details

Position Details

Position Information

Position Title
Human Resources Coordinator
Job Description

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks a full-time Human Resources Coordinator to promote our Catholic Franciscan mission and identity through management of the day-to-day operations with a focus on accuracy, urgency, compliance, and accountability. The HR coordinator’s responsibilities range from administrative support to assistance with budget tracking, employee recognition and customer service.

Essential Duties and Responsibilities:
  • Actively engages the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan Intellectual traditions in courses, programs, and services.
  • Provides administrative support to the HR Staff.
  • Provides administrative support to the Sr. VP of Finance.
  • Monitors front desk and interacts with customers with dignity, respect, and kindness.
  • Partners with Talent Acquisition as needed, including sourcing, coordination of interviews, pre-employment screenings, and new hire orientation.
  • Responsible for maintaining employee-related data within the HRIS system.
  • Creates and/or reconciles invoices and payments to submit to finance, tracks HR’s budget.
  • Orders office supplies for the HR department.
  • Monitor and maintain Faculty and Staff Louge supplies.
  • Assists with updating University Organization Chart.
  • Maintains physical and electronic personnel files and other related documentation.
  • Responds to employee inquiries in a timely manner; manages HR email.
  • Assists with responsibilities related to the student employment process.
  • Responsible for the E-verification process
  • Timely organization of harassment and Title IX training for faculty and staff.
  • Manages the employee recognition program, specifically employee anniversaries.
  • Assists the HR staff with daily HR functions, including preparation and collection of performance reviews, employee engagement, university communication, and general support.
  • Completes employment verification requests.
  • Works on special projects as assigned.
  • Handles the key request process.
  • Ensures compliance with university policies and procedures.
  • Understands basic payroll processes and systems.
  • Stays abreast of current employment laws and regulations.
  • Additional responsibilities, projects, duties as assigned.

Required Qualifications

Required Qualifications:
  • Knowledge of and a commitment to the mission of Marian University
  • Minimum of 1-2 years’ experience in Human Resources, preferably in Higher Education.
  • Ability to maintain confidentiality and demonstrate unquestionable ethics and trust.
  • General knowledge of employment laws and practices
  • Excellent computer skills in a Microsoft Windows environment.
  • Effective oral and written communication
  • Excellent interpersonal and coaching skills
  • Excellent organizational skills with the ability to manage multiple priorities.
  • Strong proofreading, attention to detail, and follow-through skills are essential.
  • Highly motivated, self-directed work ethic
  • Ability to identify and problem solve in an effective manner.
  • Ability to establish and maintain effective relationships with employees and leadership.

Review of applications will begin immediately and continue until filled. Applications require a cover letter, a current resume, contact information for three professional references, and responses to the supplemental mission questions.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Preferred Qualifications

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
Physical Demands

Posting Detail Information

Posting Number
Open Date

Close Date

Open Until Filled
Special Instructions to Applicants

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
Advertising Summary

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How do you think Marian University’s mission, as well as the Catholic Franciscan identity, will support your work as a professor/administrator?

    (Open Ended Question)

  2. * How will the work you do in your role at Marian University be different in light of the mission and identity of the University?

    (Open Ended Question)

  3. * How will you promote the success of those from marginalized groups?

    (Open Ended Question)

  4. * In what ways will your work promote and support transformational leaders that are trustworthy, healthy, skilled and inquisitive?

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


Marian University

At Marian University, our vision is to provide an education distinguished in its ability to prepare transformative leaders for service to the world. Our mission is to be a great Catholic university dedicated to achieving excellence in learning, which is achieved through teaching, research, and scholarly activities in the Franciscan and liberal arts tradition. We welcome students of all faiths who seek an educational experience framed within the context of our Franciscan values of dignity of the individualpeace and justicereconciliation, and responsible stewardship. Our understanding of these values is informed by reflection on the life of Jesus Christ and prayer.

The institution grew out of the dedication and vision of Sister Theresa Hackelmeier and the Sisters of St. Francis, Oldenburg, who established a school in Oldenburg, Indiana, in 1851. The college was founded in Oldenburg in 1936 and moved to Indianapolis in 1937. On July 1, 2009, Marian College became Marian University.

Marian University is proud to be a higher education institution just ten minutes away from downtown Indianapolis. Here, you’ll not only get to benefit from the exceptional employment and internship opportunities the city has to offer but also its diverse culture and lively personality. From cool cultural districts with unique entertainment, shopping, and dining options to outdoor festivals, professional and amateur sports events, hiking and biking trails, and more, Marian University is conveniently located in the heart of it all. Whether it’s walking around Monument Circle, floating down the canal in a paddleboat, visiting the various historical sites and museums, or dining on Mass Ave, you’ll quickly find your favorite local hangouts and love this city just as much as we do.

Marian University Indy


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