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Clerkship Coordinator

Marian University (IN)
Indianapolis, Indiana, United States
Salary Not Specified
Date posted
Dec 20, 2023

Job Details

Position Details

Position Information

Position Title
Clerkship Coordinator
Job Description

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, the College of Osteopathic Medicine at Marian University is seeking applications for a Full-Time Clerkship Coordinator. This position will promote Marian University’s Catholic Franciscan mission and identity by coordinating educational and evaluation activities and events of the hospital-based Year 3 clinical and didactic programs, in collaboration with MU-COM’s Assistant Dean of Clinical Affairs and the Assistant Dean for the Continuum of Physician Education. May work with other employees and student workers in performing clerical or administrative tasks.

Essential Duties and Responsibilities:
  • Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan intellectual traditions in courses, programs, and services.
  • Organize and administer core rotation assignments for OMSIV
  • Collect and process clerkship scheduling requests from OMSIV
  • Keep rotation assignments current in New Innovations for OMSIV while tracking graduation requirements
  • Create and maintain individual student files
  • Assist with the credentialing of preceptors and manage the appointment process for adjunct faculty.
  • Communicate rotation assignments to students and preceptors
  • Act as liaison for addressing student interactions in clinical assignments
  • Manage Offerings in database for student selection
Secondary Job Responsibilities as needed:
  • Assist with maintaining and updating clerkship guides and preceptor guides
  • Assist in COCA self-study write ups and data collection for site visits
  • Create, collect and collate student surveys
  • Proctor standardized tests for the medical students
  • Serve as New Innovations support for students, preceptors and staff
  • Stay current on new programs/options offered in New Innovations, Qualtrics and Canvas

Required Qualifications

Required Qualifications:
  • High school diploma or equivalent required. Bachelor’s degree and/or two (2) years’ experience in Medical Education or related field preferred.
  • Has broad knowledge of office practices, policies and procedures, expertise in standard software programs, and becomes efficient in operating the learning management system, other classroom teaching software programs, and clerkship management software. Displays exceptional verbal and written skills in physical and electronic media. Adapts message appropriately to the audience
  • Has the ability to prioritize requests from multiple faculty.
  • Is able to write correspondence and develop and write procedures as necessary to ensure the efficient operation of the office.
  • Proficient at excel, word and quick learner of data base programs.
  • Is organized and is able to work independently, but seeks direction when needed.
  • Presents a positive image of the University and COM to external audiences, both in person, via telephone and in e-mail communications.
Review of applications will begin immediately and continue until the position is filled. Applications require a cover letter, a current resume, contact information for three professional references, and responses to the supplemental mission questions.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Preferred Qualifications

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
Physical Demands

Posting Detail Information

Posting Number
Open Date

Close Date

Open Until Filled
Special Instructions to Applicants

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
Advertising Summary

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Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How do you think Marian University’s mission, as well as the Catholic Franciscan identity, will support your work as a professor/administrator?

    (Open Ended Question)

  2. * How will the work you do in your role at Marian University be different in light of the mission and identity of the University?

    (Open Ended Question)

  3. * How will you promote the success of those from marginalized groups?

    (Open Ended Question)

  4. * In what ways will your work promote and support transformational leaders that are trustworthy, healthy, skilled and inquisitive?

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


Marian University

At Marian University, our vision is to provide an education distinguished in its ability to prepare transformative leaders for service to the world. Our mission is to be a great Catholic university dedicated to achieving excellence in learning, which is achieved through teaching, research, and scholarly activities in the Franciscan and liberal arts tradition. We welcome students of all faiths who seek an educational experience framed within the context of our Franciscan values of dignity of the individualpeace and justicereconciliation, and responsible stewardship. Our understanding of these values is informed by reflection on the life of Jesus Christ and prayer.

The institution grew out of the dedication and vision of Sister Theresa Hackelmeier and the Sisters of St. Francis, Oldenburg, who established a school in Oldenburg, Indiana, in 1851. The college was founded in Oldenburg in 1936 and moved to Indianapolis in 1937. On July 1, 2009, Marian College became Marian University.

Marian University is proud to be a higher education institution just ten minutes away from downtown Indianapolis. Here, you’ll not only get to benefit from the exceptional employment and internship opportunities the city has to offer but also its diverse culture and lively personality. From cool cultural districts with unique entertainment, shopping, and dining options to outdoor festivals, professional and amateur sports events, hiking and biking trails, and more, Marian University is conveniently located in the heart of it all. Whether it’s walking around Monument Circle, floating down the canal in a paddleboat, visiting the various historical sites and museums, or dining on Mass Ave, you’ll quickly find your favorite local hangouts and love this city just as much as we do.

Marian University Indy


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