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Administrative Assistant II

Employer
Alcorn State University
Location
Lorman, Mississippi, United States
Salary
Salary Not Specified
Date posted
Feb 21, 2023

Job Details

Posting Details

Position Information

Job Title
Administrative Assistant II

FLSA Status
Salaried Non Exempt

Posted Salary Range
Commensurate with experience.

Employment Status
Full Time

Department
College of Agriculture and Applied Sciences

Job Summary

Individual will provide administrative and various clerical tasks to the office of the Associate Director of Extension.

Knowledge Skills and Abilities
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather data, compile information, and prepare reports.
  • Records maintenance skills.
  • Skill in the use of personal computers and related software applications.
  • Database management skills
  • Knowledge of human resources concepts, practices, policies, and procedures.
  • Ability to analyze and solve problems.
  • Ability to supervise and train assigned staff.
  • Demonstrated ability to maintain confidentiality.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to create, compose, and edit written materials.
Essential Job Functions
  • Oversees and/or performs a range of diverse administrative activities for the department.
  • Utilizes knowledge and understanding of underlying operational issues to create, compose and edit technical and/or administrative correspondence and documentation.
  • Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
  • Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing.
  • Provides and/or oversees support activities for the department such as answering the telephones, assisting, and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  • Schedule appointments and maintain calendars, schedules, coordinates, and facilitate meetings, facilities usage, events, and/or travel arrangements, as required.
  • Establishes, updates, and maintain department files, inventories, and records; implements and maintains data.
  • Oversee all aspects of general office coordination.
  • Report to work on time and remain throughout office hours.
  • Insure all incoming important documents are stamped with received date.
  • Other duties as assigned.
Qualifications

Bachelor’s degree in business administration or related field; Master’s degree preferred
Five years (5) clerical experience required.

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Occasionally

Light Work - Exerting up to 20 pounds
Not Required

Medium Work - Exerting 20-50 pounds
Not Required

Heavy Work - Exerting 50-100 pounds
Not Required

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S906

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
02/21/2023

Close Date

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Unofficial Transcripts
  4. Letter of Recommendation (Professional)
  5. Letter of Recommendation (Personal)
  6. Letter of Recommendation (Professional or Personal)
Optional Documents

Company

 Alcorn State University

A great educational choice, Alcorn State University in Mississippi is a place of purpose, history, and discovery, and the nation's oldest, land-grant HBCU

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