Specialist I/II/III, Contracts and Grants

Auburn University
Alabama, United States
Salary Not Specified
Posted date
Aug 30, 2021

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Position Type
Faculty Positions, Business & Management, Business Administration, Management, Administrative, Business & Administrative Affairs, Financial Affairs, Development & Advancement, Grants & Contracts
Employment Type
Full Time

Position Details

Requisition Number


Home Org Name

Computer Science & Software Engr

Division Name

Samuel Ginn Col of Engineering

Position Title

Specialist I/II/III, Contracts and Grants

Job Class Code


Appointment Status


Part-time FTE

Limited Term


Limited Term Length

Job Summary

The selected candidate will coordinate and provide specialized support for all aspects of research contracts & grants administration to the department and the Auburn Cyber Research Center ( ACRC ) housed in the department, including becoming knowledgeable about the university’s processes/procedures and sponsor requirements, identification of funding opportunities, proposal development support, submission, award review, accounting, award management, and reporting. The selected candidate will work closely with the department’s chair, accountant, other staff, and the director of its research center.

Essential Functions

Serve as the primary Point-of-Contact for all proposals from the department. Stay current with knowledge about electronic research administration, internal processes and procedures, award management, and requirements of sponsors/agencies to which department faculty submit proposals.

Provide pre-award support to the department and its research center for projects including: identify and promote research opportunities to faculty; proposal preparation support; review documentation for compliance with university, legal, and cost accounting standards, sponsor requirements, and other guidelines; budget development; and submission for approvals.

Provide post-award support to the department and its research center for projects including: Assist in the administrative management of contract and grant awards – indirect cost distributions, change orders, time extensions, budget re-allocations, etc. Monitor accounts from inception to close-out. Alert PIs of any areas of concern and help resolve them. Process and approve contract and grant related documents. Assist with the acquisition, management, and reporting for sponsor funded equipment and materials. Prepare and submit financial transactions. Manage personnel hiring, assignments, effort allocation, effort certification, and salaries on project accounts. Process post award changes for grants and contracts. Coordinate the execution of contract and grants terms and conditions, such as timesheets for labor-hour contracts. Generate monthly project account reports.

Assist the ACRC director in coordinating faculty participation in research activities and contract/grant/project accounts management.

Work closely with the department’s staff and administration, and as the liaison between the department and college/university staff/offices and sponsors in performing the above duties.

Engage in professional training & development, and assist in training other employees as needed. Handle other tasks consistent with the job as assigned by the department chair and as requested by faculty and other staff.

Education Level

Bachelor's degree from an accredited institution

Field of Study

Degree in Business, Management, Finance,
Accounting, or related field

Years of Experience

No experience required for entry level

Area of Experience

Experience in the management of contracts and

Requirements for Additional Job Levels

Level I requires a Bachelor’s degree in a discipline appropriate to the position with no experience.

Level II Bachelor’s degree in a discipline appropriate to the position plus 2 years of experience in the management of contracts and grants.

Level III Bachelor’s degree in a discipline appropriate to the position plus 4 years of experience in the management of contracts and grants.

Education Level

When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Master’s degree in in Business Administration, Management, Finance, Accounting, or a relevant field. Knowledge/experience in: reading and interpreting requests for proposals and government grant policies/regulations; contract and grant proposal development; sponsored program administration; the management of research project contracts and grants; working with faculty and personnel within a higher education. Fluency with Microsoft Office applications such as Excel and Word.

Salary Grade


Salary Range

$31,300 - $65,500

Job Category


Working Hours if Non-Traditional

City position is located in:


State position is located:


List any hazardous conditions or physical demands required by this position

Posting Date


Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Provide 3 references

Quick Link for Internal Postings

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please provide how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

    (Open Ended Question)

  2. * Do you have a Bachelor's degree in Business, Management, Finance, Accounting, or related field, OR 8 years of experience to use in lieu of a degree?
    • Yes
    • No

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