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Administrative Assistant- Continuing Education

The Administrative Assistant for the Office of Continuing Education and Professional Studies – Learn to Work Program shall have the primary responsibility of providing Administrative support for university and community-based programs and services focused on workforce development. The position will support the director, continuing education staff, and participants in strategic programs. This key position will improve communication between the university, community, local schools, and partners. This position will report to the Director of Continuing Education & Professional Studies.

Essential Functions:
  • Administrative support. Phone calls, messaging, ordering supplies, and maintaining records management database systems. Manage department calendars, emails, and business numbers.
  • Create and maintain filing systems, both electronic and physical .
  • Manage accounts and perform bookkeeping functions for the department ensuring fiduciary compliance in all aspects.
  • Create communication materials and represent the university at offsite and onsite locations such as graduate school fairs, professional meetings, and workshops.
  • Deliver operational discipline and delivery excellence, speed to market, resource optimization, and profitability management. Includes guiding simultaneous complex projects from inception through delivery and support, working in close partnership with the leadership team.
  • Communicate closely with all program staff opportunities for furthering FMU’s mission and serve as a connective thread between all departments to help them achieve their goals.
  • Implement effective educational enrichment programs and initiatives state-wide education, social, civic, cultural, and faith-based organizations to attract talented students to FMU.
  • Assist the Director with developing and implementing programs to recruit for Continuing Education and Professional Studies.
  • Ability to manage, prioritize, and bring to completion multiple projects.
  • The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Knowledge, Skills, and Abilities:
  • Display behavior consistent with professional ethics and the FMU faculty and staff handbook.
  • Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
  • Requires independent effort with limited direct supervision; uses original thinking to develop, recommend, or initiate policies and procedures.
  • Work requires the execution of specific procedures and operations that are generally non-routine. The work product or service affects the accuracy, reliability, or acceptability of further processes or services offered by other departments.
  • Uses independent judgment in planning the sequence of major operations and in making decisions from complex alternatives. Analyzes data to solve complex, non-routine problems; interprets general policy and develops instructions for others.
  • Strong written and verbal communication skills.
  • Attention to detail and adaptability to a changing environment is extremely important as well as dependability.
  • Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.
  • Note: In compliance with the American Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.
Minimum Requirements:
  • A High School Diploma or An equivalent required
  • One year of office experience is preferred.
  • An equivalent combination of experience and education may be considered.
  • Ability to maintain a flexible work schedule that may include working nights and weekends .
Pre-Employment Requirements:
  • Criminal background check
  • Drug testing.
Florida Memorial University is an Equal Employment Opportunity Employer.

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