Depending on Qualifications
The Sample Receiving section is on the front lines of the Wisconsin
Veterinary Diagnostic Laboratory. We are responsible for receiving,
organizing, verifying, preparing, and distributing diagnostic
specimens to the lab sections. This position works on a team with
internal and external clients to help achieve high-quality testing
for veterinarians and other stakeholders that affects animal and
animal product movement and helps support the lab's mission and the
state's and country's agriculture industry.
This position is detail-orientated work in a fast-paced
environment. Staff work in a BSL2 lab with proper PPE provided. We
rotate different job roles to keep everyone engaged and fully
trained. There is a fair amount of repetitive tasks such as
labeling individual specimens with barcode labels while doing a
positive identification check.
Receives, processes, accessions, assigns,
enters, and distributes specimens to uphold quality assurance and
control to ensure the workflow of the laboratory.
- 10% Prepares specimens for scientific examination and
- 40% Performs specimen preparation, intake, screening, and/or
receiving/warehousing while using Personal Protective Equipment
- 20% Schedules logistics and secures resources for laboratory
supplies, and maintains and organizes inventory
- 10% Develops and updates preparation methods and policies to
ensure quality control, quality assurance, and to maintain Standard
Operation Procedures (SOP)
- 10% Collects, prepares, and updates specimen records in various
mediums to ensure compliance with established policies,
- 10% Coordinate work as part of a team managing central supply
Institutional Statement on Diversity:
- Receive and process specimen mailings from commercial delivery
services and walk-in clients.
- Screen submission forms for completeness, informing clients if
further information is necessary when appropriate.
- Create an accession in the Laboratory Information Management
System (LIMS) database by entering client, DVM, and owner
- Data entry of accession details including reference number,
species, sex, age, animal identification, and tests to be
- Verification of LIMS information to ensure quality and
- Comply with WVDL safety and quality requirements (see Quality
and Safety manuals).
- Ensure positive identification of specimens utilizing barcode
labels from LIMS database.
- Distribute specimens to appropriate testing section according
- Process accession information submitted electronically.
- Receive, process, and distribute supplies to testing sections,
and clients. Update inventory system per SOPs.
- Package samples for shipping to referral laboratories according
to current biohazardous shipping regulations.
- Maintain the sample receiving laboratory in a clean and
sanitary condition following SOPs.
- Client communication and support for submission, shipping, and
- Support laboratory staff with LIMS entry and database
management and support.
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
We will train the selected candidate for this role, therefore,
entry level candidates will be considered.
Usual hours are from 7:45am until 4:30pm Monday through Friday.
There are occasional weekend hours on alternating Saturdays 9am
until 1pm to maintain our business commitment to our clients.
Full Time: 100%
It is anticipated this position requires work be performed
in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Terminal, 12 month appointment.
This position has the possibility to be extended or converted to an
ongoing appointment based on need and/or funding
The appointment is temporary and will end on January 7, 2025. The
position may be extended for one additional year depending on
program need, funding, and performance.
The WVDL is committed to providing an environment of mutual
respect, integrity, trust and accountability where employment is
decided on the basis of qualifications, merit and business need.
The WVDL believes that diversity and inclusion among our teammates
is critical to our success as a lab, and we seek to recruit,
develop and retain the most talented people from a diverse
candidate pool. We strive for continuous improvement by setting our
goals high and expecting high standards using our core
UW-Madison is an equal opportunity/affirmative action employer. We
promote excellence through diversity and encourage all qualified
individuals to apply.
How to Apply:
Salary will be assigned within the appropriate range, commensurate
with the candidate's qualifications and experience. An excellent
benefits package is also included. Anticipated start date is on or
after January 8, 2024.
Successful applicants are responsible for ensuring their
eligibility to work in the United States (i.e. a citizen or
national of the United States, a lawful permanent resident, a
foreign national authorized to work in the United States without
need of employer sponsorship) on or before the effective date of
To ensure consideration, complete applications must be received by
no later than 11:55pm CDT on the assured consideration date. To
apply, please complete the online application process and submit a
resume; cover letter that specifically addresses the following: 1)
the ability to pay careful attention to detail oriented tasks, 2)
the ability to effectively communicate, and 3) the ability to
successfully work as part of a team; and the names and contact
information for 3 professional references including at least one
current or recent supervisor. All application materials will be
reviewed by our search committee after the posted deadline.
Applicants selected to participate further in the selection process
will be notified directly. All applicants will be notified once a
final selection has been made and the search has been
NOTE: Unless confidentiality is requested in your online
application, information regarding the names of applicants must be
released upon request. Finalists cannot be guaranteed
Special Note: UW-Madison conducts criminal background checks for
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE
Specimen Receiving Technician(HS055)
A88-WIS VET DIAGNOSTIC LAB/MSN ADMIN/CLIENT SRV
University Staff-Fixed Term
The University of Wisconsin-Madison is an Equal Opportunity and
Affirmative Action Employer.
Qualified applicants will receive
consideration for employment without regard to, including but not
limited to, race, color, religion, sex, sexual orientation, gender
identity, national origin, age, pregnancy, disability, or status as
a protected veteran and other bases as defined by federal
regulations and UW System policies. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police