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Sample Receiving Technician

University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Date posted
Dec 7, 2023

Minimum $20.00 HOURLY
Depending on Qualifications

Job Summary:

The Sample Receiving section is on the front lines of the Wisconsin Veterinary Diagnostic Laboratory. We are responsible for receiving, organizing, verifying, preparing, and distributing diagnostic specimens to the lab sections. This position works on a team with internal and external clients to help achieve high-quality testing for veterinarians and other stakeholders that affects animal and animal product movement and helps support the lab's mission and the state's and country's agriculture industry.

This position is detail-orientated work in a fast-paced environment. Staff work in a BSL2 lab with proper PPE provided. We rotate different job roles to keep everyone engaged and fully trained. There is a fair amount of repetitive tasks such as labeling individual specimens with barcode labels while doing a positive identification check.

Responsibilities: Receives, processes, accessions, assigns, enters, and distributes specimens to uphold quality assurance and control to ensure the workflow of the laboratory.
  • 10% Prepares specimens for scientific examination and analysis
  • 40% Performs specimen preparation, intake, screening, and/or receiving/warehousing while using Personal Protective Equipment (PPE)
  • 20% Schedules logistics and secures resources for laboratory supplies, and maintains and organizes inventory
  • 10% Develops and updates preparation methods and policies to ensure quality control, quality assurance, and to maintain Standard Operation Procedures (SOP)
  • 10% Collects, prepares, and updates specimen records in various mediums to ensure compliance with established policies, procedures
  • 10% Coordinate work as part of a team managing central supply room.
  • Receive and process specimen mailings from commercial delivery services and walk-in clients.
  • Screen submission forms for completeness, informing clients if further information is necessary when appropriate.
  • Create an accession in the Laboratory Information Management System (LIMS) database by entering client, DVM, and owner information.
  • Data entry of accession details including reference number, species, sex, age, animal identification, and tests to be performed.
  • Verification of LIMS information to ensure quality and accuracy.
  • Comply with WVDL safety and quality requirements (see Quality and Safety manuals).
  • Ensure positive identification of specimens utilizing barcode labels from LIMS database.
  • Distribute specimens to appropriate testing section according to SOPs.
  • Process accession information submitted electronically.
  • Receive, process, and distribute supplies to testing sections, and clients. Update inventory system per SOPs.
  • Package samples for shipping to referral laboratories according to current biohazardous shipping regulations.
  • Maintain the sample receiving laboratory in a clean and sanitary condition following SOPs.
  • Client communication and support for submission, shipping, and supply/media ordering.
  • Support laboratory staff with LIMS entry and database management and support.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


H.S. Diploma


We will train the selected candidate for this role, therefore, entry level candidates will be considered.

Work Schedule:

Usual hours are from 7:45am until 4:30pm Monday through Friday. There are occasional weekend hours on alternating Saturdays 9am until 1pm to maintain our business commitment to our clients.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Terminal, 12 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding

Additional Information:

The appointment is temporary and will end on January 7, 2025. The position may be extended for one additional year depending on program need, funding, and performance.

The WVDL is committed to providing an environment of mutual respect, integrity, trust and accountability where employment is decided on the basis of qualifications, merit and business need. The WVDL believes that diversity and inclusion among our teammates is critical to our success as a lab, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We strive for continuous improvement by setting our goals high and expecting high standards using our core values.

UW-Madison is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply.

How to Apply:

Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Anticipated start date is on or after January 8, 2024.

Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

To ensure consideration, complete applications must be received by no later than 11:55pm CDT on the assured consideration date. To apply, please complete the online application process and submit a resume; cover letter that specifically addresses the following: 1) the ability to pay careful attention to detail oriented tasks, 2) the ability to effectively communicate, and 3) the ability to successfully work as part of a team; and the names and contact information for 3 professional references including at least one current or recent supervisor. All application materials will be reviewed by our search committee after the posted deadline. Applicants selected to participate further in the selection process will be notified directly. All applicants will be notified once a final selection has been made and the search has been completed.

NOTE: Unless confidentiality is requested in your online application, information regarding the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality.

Special Note: UW-Madison conducts criminal background checks for final candidate(s).


Dan Christensen
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Specimen Receiving Technician(HS055)



Employment Class:

University Staff-Fixed Term

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

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