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OPS Administrative Specialist, Naples Center

Florida Gulf Coast University
Florida, United States
Salary Not specified
Start date
Dec 7, 2023

View more

Position Type
Executive, Other Executive
Employment Level
Employment Type
Part Time

OPS Administrative Specialist, Naples Center

Job Summary
The Administrative Specialist oversees the day-to-day administrative operations of The Renaissance Academy located in South Naples.

Job Description

Typical job duties include but are not limited to:
  • Sorts Mail and delivers packages.
  • Files paperwork, makes copies, and compiles documents.
  • Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries.
  • Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
  • Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.
  • Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content.
  • Small assigned projects as needed.

Other Duties:

Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:
  • High school diploma or equivalent.
  • Four years of relevant administrative support experience.
  • Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Preferred Qualifications:
  • Experience with classroom technology and setup like projectors, webcams, amplified sound.

Knowledge, Skills & Abilities:
  • ​Knowledge of general office procedures.
  • Excellent interpersonal, verbal and written communication skills.
  • Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and diverse demands are involved.
  • Ability to operate personal computers with proficiency and learn new applications and systems.
  • Ability to accurately prepare and maintain records, files, and reports.
  • Ability to work successfully as both a member of a team and independently with minimal supervision.
  • Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
  • Familiarity of classroom technology and setup like projectors, webcams, amplified sound.

All employees are expected to:
  • Promote a common purpose consistent with stated University goals and demonstrate a commitment to students and the learning environment.
  • Possess the knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manual related to the job tasks.
  • Demonstrate the ability to respond to supervision, guidance and direction in a positive, receptive manner and in accordance with stated policies.
  • Provide quality customer service by creating a welcoming and supportive environment.
  • Present a professional image in word, action and attire.
  • Demonstrate professionalism in dealing with a diverse population while understanding and respecting each other's view of the world, personalities and working styles.
  • Apply effective techniques to create working relationships with others to achieve common goals; successfully communicates and collaborates with others to achieve goals.
  • Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.

To apply, visit


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